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Senior Procurement Specialist

Riyadh, Riyadh, Saudi Arabia
August 14, 2019

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Mustafa Ali Baig



Almarai Company Al Kharj, P.O 8524 Riyadh, 11492, Kingdom of Saudi Arabia.













Married – 2 Kids


Kingdom of Saudi Arabia



Date of Birth: 10th April, 1983.


Experienced professionals with about 13 years of wide ranging experience in purchase, procurement, supply chain management to ensure that the company’s needs for external goods and services, within agreed areas of responsibility, are fulfilled at the lowest cost of ownership, while meeting all requirements for quality and service. To provide an efficient, effective, professionally-managed, procurement service to the business that provides a high level of service at a reasonable cost, and balances financial control with efficient transaction execution.good, business development skills is seeking assignment as a middle level post where such skills and experience would add value to operations.


11/2011 - Present

Procurement & Supply Chain Specialist, Almarai Company – Riyadh, K.S.A.


Reporting to Senior Purchasing & Supply Chain Manager

Planning delivery timetables

Ensuring stores have enough stock

Making sure suppliers have enough stock to meet demand

Overseeing the ordering and packaging process

Monitoring stock levels

Tracking products through depots to make sure they arrive at their destination

Overseeing arrival of shipments

Develop Supply Chain & Distribution Strategy based on country by country local market & legal requirements considering regional set-ups & best practice processes.

Responsible for product demand planning in coordination with sales team.

Responsible for setting the optimum inventory levels considering cash net working capital & end customer service level.

Supervise procurement, to ensure product availability by monitoring planning & delivery plans while maintaining stocks at the right levels, avoiding obsolescence & ensuring best inventory turnover.

Design the operating procedures to ensure best stock rotation and FIFO considering the agreed upon distribution strategy.

Process purchase requisitions and process purchase orders for materials and services in SAP.

Ensure SAP system accuracy including but not limited to pricing, material group, preferred vendor, Unit of Measure, lead time, etc.

Provide support to internal stakeholders and suppliers in transacting in SAP (i.e., Requisition to pay process).

Support procurement specialists and /or managers on sourcing projects, vendor rationalization, new vendor set-ups, etc.

Proactively track, analyze, and resolve issues, including determining root cause and implementing irreversible corrective action.

Actively listen to internal and external customer issues, prioritize issues, efficiently troubleshoot problems and implement solutions in a timely and customer focused manner.

Develop and deploy monthly reporting in support of procurement managers and specialists.

Identify and implement savings opportunities and working capital improvements.

Maintain effective supplier relationships and monitor supplier performance. Resolve supplier issues (i.e., delivery, pricing, invoicing, etc.).

Initiate and support continuous improvement activities and best practices to achieve improved efficiency.

Serve as a back-up for other commodity buyers during periods of absence.

Adhere to global and regional process and procedures.

Introduce new potential suppliers of commodities/ services assigned.

Follow-up with supplier to ensure all commitments delivered on-time.

Monitor supplier performance on a regular basis.

Maintain updated records on transactions processed.

Develop the approved supplier list on the commodities and services assigned to him.

Identify potential areas of long term contracts and respective strategic sources.

Process the PR as per the established Procurement procedure.

Send RFQ’s to the suppliers and obtain competitive prices.

Negotiate prices, payment terms, delivery, and other terms and condition of the acceptable offer /s prior issuance of PO in SAP.

Obtain the required approval before placing commitment to the supplier.

Place commitment to the selected supplier through placing official PO, LOI, or any other means of written commitment to the supplier. Follow up acknowledgement from the supplier.

Follow up with the supplier the delivery of material / service to ensure its compliance with the PO terms and conditions.

Assist resolution of dispute / discrepancies from the suppliers. Liaise with the internal customers to resolve supply issues.

Liaise with Shared Services, internal customers, and suppliers to resolve payment issues to the suppliers.

Review the outstanding PR’s / PO’s on regular basis to ensure meeting PR’s conversion to PO deadlines.

Review outstanding PO’s with the suppliers on weekly basis to ensure material / services delivery on time.

Assisting in the reporting of activities and performance of assigned team.

Coordinating planned sourcing/procurement activities with customers, and maintaining a high level of communication regarding their requirements. Informing them of changes in order status and/or delivery.

Assisting in assessing and reporting on the performance and capabilities of existing suppliers. Developing

Enhanced capabilities in existing suppliers. Recommending new suppliers as appropriate to ensure continued

Cost reduction in major assigned commodities.

Major involvement with Local & Overseas Suppliers.

Streamline all procurement operations and involve in various purchases of Fruit based ingredients specifically including Fruit Pulps, Concentrates, Flavors, Colors and Chemicals etc.

Show active engagement in leading purchases related to Dairy Commodities and Functional Materials, Bakery Ingredients, and Bakery Commodities.

Determine forecasting levels of demand for services and products to fulfill overall business needs. Deliberate full planning and procurement of raw materials whilst monitoring and maintaining stock levels for products.

Adopt a proactive negotiation approach with suppliers for discussing index, base prices and fluctuations for all the Commodities, along with define formula prices and organize Annual Biddings for strategic Materials.

Spearhead all the procurement activities and establish a successful centralized approach. Compose efforts of leading renegotiation and introducing successful service and vendor contracts in compliance with policies

Packaging materials like, Rigid plastics, (PET Bottles, HDPE, LDPE, PET Materials)

Flexible Packaging like, (Sticker, Labels, Promo Covers Etc…)

Glass, Paper & Metal like (Cheese Jar bottles, Olive Oil, Cartons, Evaporated milk tins Etc…)

09/2008 – 11/2011

Procurement Analyst, International Baking System (I.B.S). Jeddah K.S.A.


Execute the procurement process to ensure timely conversion of purchase order for all released PR’s assigned.

Help to achieve cost savings objectives assigned to commodity group.

Follow-up with supplier to ensure all commitments delivered on-time.

Monitor supplier performance on a regular basis.

Maintain updated records on transactions processed.

Assisting manager to implement approved purchasing strategies for assigned goods and service.

Assisting manager to execute the procurement process to ensure timely completion of purchase order issue for all released PR’s in assigned material groups. Follow-up with supplier to ensure all commitments delivered on-time.

Introduce new potential suppliers of commodities/ services assigned.

Execute the procurement process to ensure timely conversion of purchase order for all released PR’s assigned.

Help to achieve cost savings objectives assigned to commodity group.

Ensure all past due production/pack orders and purchase orders are resolved daily.

Research and resolve all discrepancies on inventory stock transactions and bulk variances.

Coordinates all series count activities.

Monitor inventory needs for multiple divisions and public sale customers.

Maintain a high level of customer service.

Strive for continuous improvement in Supply Operations.

Ensure the adherence to Company policies, practices, and procedures.

Develop a work environment within manufacturing that promotes trust, teamwork quality and safety.

07/2008 – 09/2008

Procurement Buyer, Western Bakeries – Lusine Jeddah


Execute the procurement process to ensure timely conversion of purchase order for all released PR’s assigned.

Monitor supplier performance on a regular basis.

04/2006 – 06/2008

Purchase Assistant Buyer, Hyderabad House Chain of Restaurants – Hyderabad - India


Collection of material from vendors and dispatch to various sites through various mode of transport.

Negotiation, compare rates and get the decision finalized in the purchase committee.

To direct the purchase executive for making the purchase orders, to check the purchase orders, coordinate with the Accounts Dept. for any advance / schedule of final payment.

To ensure that all the process of purchases are strictly followed.


Saved SAR1million annually by reducing fixed spending 2% and variable overhead spending 10% through a variety of cost-improvement creativities through better application of resources.

Improving safety plans and implementing employee training.

Improved the accuracy of budget forecasts.

Recognized good working relationships with customers/clients.

Established and implemented client service program, which expanded small-to-medium

Developed new quality standards for better quality performance and reliability.



Master Degree of Business Administration, Osmania University Hyderabad. India.

2004 - 2007

Bachelors of Sciences, Manipal Academy of Higher Education. Udipi, India.


Database operation: Microsoft Outlook, Office Access, SAP R3

Statistical operation: Six Sigma Green Belt


Advance Supervisor Development Programme

Personal Effectiveness “The Principles of Genuine Leadership”

Meeting Effectiveness “Facilitating for Results”

Time Management

Communication with impact by development dimensions international

Leadership Exploration and Development (LEAD)

Collaborate to win

Negotiations and Presentations

Getting Maximum Productivity Out of Staff

Advance Microsoft Excel 2010 Level 3

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