Executive Assistant to MD

IPSITA ROY

Executive Assistant to MD

Mob: 987-***-**** / 974-***-****

Email: ac91js@r.postjobfree.com

Professional Summary

Ipsita has more than 11 years of experience in Executive Assistant and responsible for supporting high-level executives and management or entire departments. Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, and manage travel plans both domestic and overseas.

Educational Background

B.Com (Hons) in the year 2005 from VJRC College (Calcutta University), West Bengal, Kolkata.

Statutory Certifications

Microsoft Office (Word, Excel, Outlook, Power Point, Internet) from CMC Computer Institute, Kolkata, West Bengal

Engagement Experience Total work experience 11 years +

1. Crystal Group (May 2019 to till)

Job profile - Serving as Executive Secretary to MD

Roles & Responsibilities - Responsible the whole dealing desk of the Senior

Management, Front Desk, Admin & HR

Answering Phone and routing calls to the correct person.

•Greeting visitors and deciding if they should be able to meet with executives

•Making travel arrangements for executives

•Provide general administrative support

•Manage Executives’ calendars and Contacts

•Takes dictation and making report.

•Follow-ups and all other general secretarial practices

•Filing and retrieving corporate records, documents and reports

•Set up meetings, Preparing Note, Agenda for meeting

•Preparing Minutes from meetings

•Provide HR support

•Joining formalities and relieving procedures

•Exit Interview

•File Management of all group staffs

•Disbursement of Employee ID Card

•Checking of proper use of ID Card and Biometric

•Attendance Management & coordination with Accounts Department

•Payroll Process & Opening of new salary a/c. for new Joinee

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2. Vimat India Pvt. Ltd. (November 2013 to April 2019)

Job profile - Serving as Executive Secretary to Management

Roles & Responsibilities - Responsible the whole dealing desk of the Senior Management

& Admin

•Keep files updated with incoming papers, emails etc

•Schedule meetings, appointments as per MD's advice & coordinating with Departmental heads.

•Attend calls and transfer calls to MD as per his requirement.

•Maintaining Calendar and Contacts of Managing Director.

•Processing all outgoing communication in the form of emails, letters or other forms of communication.

•Organize overseas and domestic travel (ticketing, visas through travel Agent, vehicle arrangement, Insurance etc.)

•Monitoring and coordinating payment clearance, club membership renewals, credit Card payments, personal bank Account & Airline memberships etc. of different airlines, settling travel bills.

•Manage travel plans & scheduled & prepares itineraries

•Prepare confidential and sensitive documents.

•Takes dictation and making report.

•Operate office equipment, such as photocopy machine and scanner.

•Greet and receive visitor.

3. Roofers Capital Management Ltd. (February 2011 to June 2013)

Job profile - Served as Senior Operation Executive & Secretary to President

Roles & Responsibilities - Responsible for the overall Kit Department of the unit

•Managing operations of the all courier related activities - Tracking of materials delivery on time & ensuring timely collection of the same from the clients

•Managing operations of the all purchase related issue - Preparation and process purchase orders and documents in accordance with company policies and procedures. Coordinate with suppliers to ensure on-time delivery

•Managing relationships with High net worth individuals, Corporate clients

•Assisting - The President& Vice-President in day-to-day affairs of the Business.

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•Back office operations.

•Secretarial Practices – Taking Dictation, drafting letter, Typing documents, Circular, Proper distribution of circular to other departments, coordinate with other departments.

•Coordinate with High Professionals - Checking Mails of the President, Vice President, reply those mails accordingly.

•Traveling Arrangements - Travel Planning, Schedule Meetings, arrange conference rooms

Looking after Administration - Operate office equipment, such as photocopy machine and scanner.

4. Aegis Ltd. (Essar Group) (November 2007 till April 2009)

Job profile - Served as Operation Executive

Roles & Responsibilities - Responsible for the Public Relation & Back Office operations of

the Hindustan Unilever Products

•Managing relationships with High profile Individuals/Customers, Corporate clients- This activity is to ensure that the clients are satisfied properly after using the product. Advising product strategies to the clients.

•Successfully established the operations part including proper data entry.

NOTE: In 2009 Ipsita was admitted in AMRI (Dhakuria) hospital with gall bladder stone and open gallbladder surgery (cholecystectomy) done and was under Doctor’s prescribed medicine and guidance.

Again joined in new job with Roofers Group as mentioned above in the year 2011.

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Awards & Recognition

•Received certificate of Excellence for outstanding performance and contribution in Aegis in the year 2008 and 2009

•Received Samsung Galaxy Tab 2 in the year 2012 from Roofers Group for best performance

Personal Details

Date of Birth: 17th October 1982

Gender: Female

Address: 70 B Prince Anwar Shah Road, Kolkata - 700045

Father’s Name: Late, Sujit Kumar Roy

Mother’s Name: Smt, Sukla Roy

Marital Status: Single

Nationality: Indian

Languages: English, Hindi and Bengali

Strengths

•Positive Thinker

•Strong Work Ethic

•Honesty and Integrity

•Respect the time.

Languages

•Languages Known: English, Hindi and Bengali

Location preference: Kolkata only

Date:-

Place: - Kolkata [Ipsita Roy]

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Contact this candidate