Executive Assistant Office

David X. Alanez

**** ** **** *** ***#**** Miami, FL 33145

*******@*****.*** Mobile 305-***-****

Experience

Park One of Florida LLC

January 2017- Present North Miami, FL

Office Manager/Executive Assistant

Manage relationships with vendors, service providers and property management.

Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

Monitor and maintain office supplies and stationary inventory.

Assist the IT Department in troubleshooting hardware and software.

Identify and respond to customer/client issues-problems in a timely manner.

Manage the President’s schedules, calendars and appointments.

Submit expenses-invoices through AvidXchange and ensuring that all items are invoiced and paid.

Apply and renew all City and County licenses and permits for all Park One Properties. September 2015- Williams Lea Inc./Baker &McKenzie LLP December 2016 Miami, FL

Site Supervisor-Office Services

Supervises the daily operations of the office services team to ensure jobs are completed efficiently, accurately and within deadlines.

Schedules work and projects, reviews work performed, and tracks utilization. Suggests improvements or additions to services or processes

Set-up conference rooms including audio/visual equipment, furniture configuration, and food/beverages.

Process high volumes of incoming and outgoing mail. Deliver mail and packages throughout the client location.

Complete large numbers of reprographics requests according to job ticket instructions.

Covered receptionist when on breaks and time off. March 2005- Berenfeld CPA/ Cherry Bekaert, CPA-LLP Coral Gables, FL July 2015

Office Services Manager/Administrative Assistant

Analyze internal processes, recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.

Negotiate and maintain competitive leasing arrangements for office supplies, copy machines and mail services in the Miami and Fort Lauderdale offices.

Responsible for site supervision of multi-million dollar build out and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards.

Manage and coordinate several office build- outs and office moves for Miami and Fort Lauderdale locations.

Assist with general appearance of office, including walk around, compiling checklist for maintenance issues, and placing maintenance requests with vendors and building management.

Support the IT Department

Order supplies, place service calls for equipment and inventory control.

Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

File and retrieve corporate documents, records, and reports.

Set up and oversee administrative policies and procedures for offices or organizations.

Produced digital copies of documents for retention purposes.

Provide clerical support to other departments.

Receptionist – greet visitors, answer switchboard, screen-direct calls and reserve conference rooms. Skills

Ability to multi-task, prioritize responsibilities and shift focus quickly in response to changing priorities

Microsoft Word, Outlook, Excel and PowerPoint

Ultipro Services Software, Ceridian Day force, Sales Force AvidXchange FedEx online, and UPS World Ship

Notary Public till 2021

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