Administrative Assistant Human Resource

[Maria Cherry Cao-Ader] Page *

MARIA CHERRY CAO-ADER

Contact No: +974-********

Address: Al Muntaza, Doha Qatar

E-mail: ac917f@r.postjobfree.com

Summary Profile:

A motivated HR Administrative Assistant Cum Executive Secretary with over (9) nine years of experience providing thorough and skillful support to the top management in the field of constructions engineering particularly in Qatar Construction Industry. Key Skills and Competencies:

Knowledgeable in ACONEX Online Documentation System.

Knowledgeable in AUTOCAD/ADOBE ACROBAT

Knowledgeable in HUKOOMI (Qatar E-Government) Online System

Knowledgeable in INTELEX (Supreme Committee) Online System

Knowledgeable in ORACLE ERP System

Knowledgeable in Microsoft Project

Strong IT, database and communication skills.

Excellent interpersonal skills and a professional telephone manner.

Utilizing a range of office software, including email, spreadsheets and databases.

A comprehensive understanding of health and safety regulations.

Ability to evaluate, prioritize, organize and delegate work schedules

Proven decision making skills.

Able to react quickly and effectively when dealing with challenging situations. JOB HISTORY:

SKYWALL ALUM & GLASS W.L.L.

Certified ISO 9001:2015

Doha, Qatar

Industry : Construction & Engineering

Job Description : Executive Administrative Assistant Cum Coordinator Employment : September 5, 2010 up to December 30, 2018 JOB DUTIES AND RESPONSIBILITIES:

Ability to answer employee inquiries

Assist employees with their needs concerning the company and its operations

Provide the company employees information about the human resource procedures and other processes related to it

Update employee information in the company system.

Help in keeping documents for the assessment of candidates for certain positions and promotions.

[Maria Cherry Cao-Ader] Page 2

Filing duties & Book keeping electronically and hard copies.

Input employee data including leaves, absences, and others that may be used for references.

Calculate the monthly salary that an employee is to receive based on his number of work hours rendered in the company facility and other factors affecting it.

Ensure the accuracy of the information about the company’s staffing.

Encode details to be used for executive meetings.

Know the organizational and human resource department schedule of activities.

Perform administrative functions.

Develop new human resource practices and processes for the approval of the Human Resource Manager or Director.

Handle all administrative work for the department such as handling incoming/outgoing mail, correspondence, etc. and routing them appropriately for action.

Prepare and review routine and non-routine correspondence such us memos, letters, emails and other correspondence as required.

Receive visitors, arrange meetings, appointments and coordinate all logical needs for business trips on behalf of staff with relevant department.

Compile presentation materials and business reports for review and meeting on behalf of the department.

Establish and maintain adequate filling system for all the confidential documents and report and ensure they are stored in a safe and secure location,

Order and maintain adequate stocks of stationery and office supplies for the department.

Assist in handling the department petty cash and ensure proper accounting and control to meet the approved needs.

Attend department meetings and prepare and circulate minutes of meeting to attendees as required.

Provide support for staff within the department on various requirements and follow up with concerned department.

Ensuring that company policies are appropriately implemented and made known to all office and site staff.

Handle personnel and Job-wise deployment sheets as per personnel utilization and deployment on responsible projects.

Monitor updated certification including CV’s, passport, medical (HC), QID Qatar ID Safety/Survival PPE’s for project nominated personnel.

Actively participated in adherence to and improvement of the company Quality Management System (QMS) on Quality and HSE related issues.

Does Internal Audit in the organization.

Handling disciplinary, grievances and redundancy processes as required.

Developing and implementing administrative and procedures to improve efficiency.

Handling recruitment locally and overseas, etc. (from hiring to deployment).

[Maria Cherry Cao-Ader] Page 3

Responsible for the transaction, monitoring and up-dating of the Resident Permit of all employees Visa’s, Health Card, Passport and other important Government documents relating to them.

Administering and maintaining all licenses related to staff and companies house records.

Coordinate with all relevant parties to process or obtain the requirements necessary for continuous operations of the business.

Coordinate with accounts on payment, invoices, financial report etc for its timely completion/submission as required.

CONCORD TRANSPORT

Fujairah, United Arab Emirates

Industry : Construction & Transportation

Job Description : Executive Secretary Cum Administrative Officer: Employment : December 22, 2007 – August 15, 2010

JOB DUTIES AND RESPONSIBILITIES:

Meeting and greeting clients and visitors to the office.

Handling incoming/outgoing call, correspondence and filling all documents.

Faxing, printing, photocopying, filling and scanning

Organizing business travel, itineraries and accommodation for manager & staff.

Monitoring inventory, office stock and ordering supplies as necessary.

Setting up and coordinating meeting and conferences

Responsible in receiving and checking of Daily Delivery Notes

Responsible in keeping of all important documents.

Responsible for all the correspondences (i.e. banks, clients & suppliers)

Assisting departments with queries on documentation requirements & submission

Responsible for purchase order, sales invoice of the costumer and invoice tracking.

Updating and maintaining all license and companies house records.

Developing & implementing admin policies & procedures to improve efficiency.

In charge of the disciplinary, grievance and redundancy processes.

Writing job adverts and then advertising them

Carrying out salary reviews & Payroll

Negotiating with staff regarding their pay, terms and conditions.

Ensuring all HR administrative records are updated and maintained.

Advising managers on staff development

Entering transactions in the System (invoices, journal, and other vouchers)

Prepares Collection Summary

Responsible for the Preparation of Monthly Report

Receives cheques payments and issued receipt voucher to the customers

Coordinates with the customers regarding their payments, outstanding balances and statement of accounts.

Ensures that the prices indicated in the Invoices tallies with the Price-list to avoid any discrepancy.

[Maria Cherry Cao-Ader] Page 4

Making all kind of Correspondents. (L.P.O, Quotation, Enquiry and Others) SEMINARS & TRAINING ATTENDED:

Human Resource Management 1 at Ferrand Training Center (April – May 2019)

Document Control W/Aconex (ICON Training Center, Doha Qatar (February 9, 2019)

INTELEX (Supreme Committee) Online System (JULY 2018)

AWAIRENESS SEMINAR ISO 9001:2008

PHR / SPHR (Senior Professional in Human Resources), Doha Qatar, October 25, 2014

QMS ISO 9001:2008/DIS 9001:2015 Internal Auditor – INTERTEK Global International L.L.C Doha Qatar, (October 29 & 30, 2014)

“Back to Basic Training and Development” for Human Resource, Doha Qatar, September 3, 2013

Diploma in IT at Indian Education Centre, Doha, Qatar (12-Nov-2011 to 20-Feb-2012)

Nonformal Education-Computer Literacy at Tabaco South Central Elementary School, Tabaco City (March 2003)

Cultural Transformation and Family Planning at Bicol University Tabaco Campus (March 8, 2000)

Seminar in Teaching at Bicol University Tabaco Campus (September 8, 1999) EDUCATIONAL ATTAINMENT:

School Attended : Bicol University (College of Education) Daraga, Albay Bachelor of Science in Elementary Education Major in Social Studies Year 2001

PERSONAL DETAILS:

Marital Status : Married Passport No. : EB4880536

Height : 5’6 Date of Birth : March 1, 1981

Citizenship : Filipino

Languages : Tagalog (Native Language) : English (Fluent)

: Arabic (Basic) : Japanese (Basic)

Maria Cherry Cao-Ader

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