Sr. Document Controller
Resume:
Subject: JOB QUEST FOR Sr. Document Controller
Attn: Human Resource Manager,
I am submitting my resume for consideration towards the Sr. Document Controller position in your company as advertised in your website. My present experience as Sr. Document Controller and well verse in ISO documentation standard, supporting the Well site within the oil industry matches your position requirements. As my resume demonstrates, my 15+ years of Sr. Document Control experience combined with my exceptional computer skills, brilliant and accurate typing skills, admirable in planning, organizing, controlling, scanning, screening, monitoring and document management makes me an ideal candidate for the Document Control post. Under my current employment I use INTELEX and previously ACONEX to control documents in a most effective and efficient way. I also manage a sophisticated filing system containing thousands of important and confidential hard copy documents. P.S. Thank you for taking the time to review my cover letter. I sincerely believe that I am a perfect fit for this position and your company. I would welcome the opportunity to prove this to you by scheduling an interview at your convenience. Please call me at 094******** / 099******** or email me at *******@*****.***. I look forward to speaking with you. Thank you for your consideration. Sincerely yours,
Manuel N. Milvar III
Job Seeker
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Position Applied:
Sr. Document Controller
Summary of Qualification
Competent and reliable professional, committed to top quality work, qualified with over 12 years extensive experience as Sr. Document Controller in prestigious Project Management, Construction Management and Engineering Design Organization. Experienced; in EDMS System, ProjectWise System and setting-up all levels of electronic and manual documentation control procedures. Career Objective
To gain the position of a document controller where my professional experience can make extensive contribution towards the growth and benefit of the organization. Core Competencies
• Analytical Thinking: Applies to solve problems and get the job done.
• Client Service: Ability to respond to the client and anticipate their needs.
• Document Handling: In-depth knowledge of document management, transfer, preservation and maintenance
• Computer Competency: Exceptional level of computer literacy in Windows – Word, Outlook, Excel
• Creative Thinking: Ability to develop new strategies.
• System Knowledge: Extensive knowledge of document control database systems
• Interpersonal Skills: Possess excellent leadership and interpersonal skills for managing work and tasks
• Leadership skills: Excellent management, communication, organization and interpersonal skills
• Planning skills: The ability to effectively prioritize tasks and manage a full support team Employment History
Nov. 15, 2017 to Present Sr. Document Controller
Alstom Metro Railway Redline Expansion
Dubai
April 16, 2014 to Nov. 31, 2016 Sr. Document Controller FOS Energy
Well Testing and Well Test Maintenance, Muscat, Oman Feb. 01, 2012 to April 15, 2014 Sr. Document Controller Bechtel Enka JV / Construction Management
Development Muscat International Airport Project,
Seeb, Muscat, Oman
Sept. 16, 2009 to Jan. 31, 2012 Admin. Document Controller LUPP Middle East Construction / Construction Management AL Sifawy Boutique Hotel
April 04, 2005 to Sept. 15, 2009 Document Controller / Secretary Hyundai Rotem & Hyundai Engineering JV Management
Bait Al Barka, Sultanate of Oman
Mar. 01, 2001 to Sept. 31, 2004 Salesman
San Miguel Corp. Beer and Purefoods Division
Ozamiz City, Philippines
April 15, 1999 to Nov. 03, 2000 Document Controller / Secretary National Irrigation Administration / Project Management Tandag Surigao Del Sur, Philippines
Employment Record Summary
April 16, 2014 to Present Sr. Document Controller
FOS Energy LLC
Well Testing and Well Test Maintenance, Muscat, Oman Project Undertaken:
• Fahud well test site, operations and maintenance: Petroleum Development Oman client
• Saihrawl well test site operations and maintenance: British Petroleum Client.
• Marmul well test site operations and maintenance: Consolidated Contractors Energy Development Client. Duties and Responsibilities:
• Using EDMS (Electronic Document Management System) as per client requirement and as per Line Manager’s instructions
• Develop and maintain document control processes for the efficient management and recording of QMS and HSE documentations.
• Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers.
• Custodian for QHSE documents that must be controlled and kept for audit/internal requirements.
• Quality checking and preparing comments in the event of any discrepancies have been noted and submit to EDMS Administrator or Document Control.
• Implements a comprehensive document control system identifying risks and establishing appropriate controls and related policies and guidelines.
• Provide full admin support to the team.
• Assisting in assessing and evaluating DDC procedures and processes and identifying / implementing improvements in same.
• Conduct internal audits to ensure that all documentation and databases are current and accurate.
• Provide an auditable trail (cross referencing) of incoming and outgoing documentation in accordance with the project filing system both electronic and hard copy documents.
• Develop and maintain open communications and positive working relationships with all project participants providing advice and support when required.
• Co-ordinate with Project Managers, QHSE Manager, QHSE Supervisor, Site Supervisor, Site document controller in other offices in order to ensure correct document and drawing management is implemented.
• Expedite deliverable to various parties and ensure acknowledgements transmittal receipts being received and filed accordingly.
• Expedite the distribution of incoming documents for action to various team members.
• Maintain and update electronic information systems, distributing documents, ensuring accuracy of all documentation.
• Ensure all deliverables are in accordance with Client standard protocol requirements.
• Maintain and ensure electronic and hard copy working drawing files are updated per its latest drawing revisions in order that the end user are well inform with the current revisions for project reference and guidance.
• Archiving of documents to facilitate easy retrieval at a later date when necessary.
• Ensure that the Quality Management System (QMS) are strictly adhering in order that the best- practice in documentation control systems being achieved.
• Ensure ISO 9001:2007 and OHASAS 18001:2008 Quality System being implemented in order to maintain the Quality Assurance and Quality Control accordingly.
• Preparing and submitting monthly QHSE report statistics to client.
• Monitoring HSE training certificates validity.
• Maintaining Integrated Performance Monitoring System (I.P.M.S)
• Provide full admin support to the team
Feb. 01, 2012 to April 15, 2014 Sr. Document Controller Bechtel Enka JV / Construction Management
Development Muscat International Airport Project, Seeb, Muscat, Oman Project Undertaken: Development Muscat International Airport (D.M.I.A) Client: Oman Ministry of Transportation
• Setting-up and implement proper project documentation filing and control system as per project series numbering and company standard procedures.
• Ensure project records/log being maintained on all incoming and outgoing documents accordingly related to correspondence, transmittals, drawings, material submittals, etc. for tracking and cross referencing purposes.
• Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the Project Manager as set out in Project Communication and Document Control.
• Prepare weekly un-responded correspondence tracking report for team members responsible to action.
• Ensure incoming/outgoing and other related project documents being scanned in PDF format and filed as per project series filing numbering system accordingly.
• Ensure that all drawings (i.e conceptual, detailed, IFC, AFC, shop drawings and As-built drawing are being copied/filed electronically in AutoCAD and PDF format accordingly as per discipline as back-up files and project documentation handover to the Client on Project completion.
• Prepare transmittal and expedite the distribution for material / shop drawings and other project deliverables to the Project Stakeholder.
• Follow-up from the team member on the status of all outstanding material / shop drawings submittals and other relevant project deliverables on weekly basis.
• Ensure that the Main Contractor and its Sub-contractors abide all documentation procedure as per project manual and its contractual requirements accordingly in order to maintain proper project implementation and execution.
• Ensure that the Quality Management System (QMS) are strictly adhering in order that the best- practice in documentation control systems being achieved.
• Ensure ISO 9001:2007 and OHASAS 18001:2008 Quality System being implemented in order to maintain the Quality Assurance and Quality Control accordingly. Sept. 16, 2009 to Jan. 31, 2012 Admin. Document Controller LUPP Middle East Construction / Construction Management AL Sifah Boutique Hotel
Project Undertaken: Al Sifawy Boutique Hotel
Client: Muriya Tourism Development
• Setting-up, coordinates and implement the standard’s quality plan such as document numbering codes and systems for communications (memos, letters, technical correspondence, drawings, etc.)
• Responsible for all incoming and outgoing documents (correspondence/ transmittals, materials, shop drawings, etc.) to and from Client/Consultant/Sub-Consultant and Contractor in accordance with the Document Distribution Matrix. Ensure that the latest revision of all documents produced for the projects are recorded and distributed to all concerned parties. Distribution of hard/electronic copy as if may be required.
• Records, updates and follow-up status and delays of material submittals and drawing submittals accordingly. Secure the registration, storage and retrieval of all documents.
• Ensure changes are reflected in all the controlled documents.
• Ensure accurate, updated and complete filing for the company and for each respective engineer systematically in hard copy and system (server data log-in) filing as well as maintaining the records and control of archive documents.
• Open, sorts and distribute correspondence and all submittals to the designated Senior Staff for information, supervision and/or appropriate action.
• Monitoring and updating of Site Instructions log.
• Monitoring and updating of Variation Orders log.
• Updating the log for Proposed Variations from Contractor.
• Follow-up on status of Request for Information (RFI’s) on weekly basis.
• Prepare transmittal to Client, Sub-consultant and Contractor.
• Maintain proper safekeeping and recordkeeping of all documents.
• Archiving historical documentation.
• Provide system training and access to site document controllers and system users. April 04, 2005 to Sept. 15, 2009 Document Controller / Secretary Hyundai Rotem & Hyundai Engineering JV / Construction Management Bait Al Barka, Sultanate of Oman
Project Undertaken:
Waste Water Plant Bair AL Barka project: Client: Haya Waste Water Oman Waste Water Plant AL Khoud project: Client: Haya Waste Water Oman Waste Water Plant AL Seeb project: Client: Haya Waste Water Oman
• Minutes of meeting / scheduling meeting / preparing bookings / email correspondents. Etc
• Maintain the company records, policies & update database of the office on a regular basis.
• Maintain hard and soft copy records (E.D.M.S) Electronic Document Management System files, mail, information, correspondence, control register for incoming & outgoing project documents & report to the manager.
• To work with key personnel individuals associated with implementing the requirements of the Document Management Procedures in place.
• Provide input to engineering and support for commissioning and operational readiness with regards to document deliverable lifecycle for Operations.
• Ensuring that the latest revision and approval status of drawings is kept updated continuously.
• Expediting and maintaining acknowledgements to transmittals
• Expediting responses to transmittals sent for review/comment.
• Responding to queries regarding revision status of issued drawings / documents from engineering / Drafting personnel.
• Scanning and creation of CD’s and files manipulation.
• Assuring document quality to include completeness, accuracy and compliance with established procedures and updates.
• Filing and archiving of documentation to facilitate easy retrieval at a later date.
• Sending of Drawing Transmittals and Submittals.
• Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
• Provide full admin support to the team
Mar. 01, 2001 to Sept. 31, 2004 Salesman
San Miguel Corp. Beer and Purefoods Division
Ozamiz City, Philippines
• conducting market share analysis
• Merchandising
• Marketing
• Booking
• Selling
April 15, 1999 to Nov. 03, 2000 Document Controller / Secretary National Irrigation Administration / Project Management Tandag Surigao Del Sur, Philippines
• Minutes of meeting / scheduling meeting / preparing bookings / email correspondents. Etc
• Maintain the company records, policies & update database of the office on a regular basis.
• Maintain hard copy, mail, information, correspondence, control register for incoming & outgoing project documents & report to the manager.
• To work with key personnel individuals associated with implementing the requirements of the Document Management Procedures in place.
• Provide input to engineering and support for commissioning and operational readiness with regards to document deliverable lifecycle for Operations.
• Ensuring that the latest revision and approval status of drawings is kept updated continuously.
• Expediting and maintaining acknowledgements to transmittals
• Expediting responses to transmittals sent for review/comment.
• Responding to queries regarding revision status of issued drawings / documents from engineering / drafting personnel.
• Filing and archiving of documentation to facilitate easy retrieval at a later date.
• Sending of Drawing Transmittals and Submittals.
• Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted.
• Provide full admin support to the team
Personal Information
Profession: Bachelor of Science in Commerce (Major in Business Management) Nationality: Filipino
Status: Married
Date of Birth: Nov.01, 1978
Personal Reference
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I hereby certify that the above information furnish herewith are true and correct to the best of my knowledge and belief.
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