Document Controller
Resume:
MARY ANALYN V. YUMANG
Madinat Khalifa North, Doha, Qatar
***********@*****.***
Objective:
• To secure a position where strong experience in document management and administrative skills will benefit the organization for successful results. Job Description Summary:
• Acts as Organization Administrator for EDMS System (Aconex) where I set up the project requirements like creating workflow process, metadata, distribution matrix, forms, templates and provide Training to staff.
• Manages electronic document & records management system as well as hard copies.
• Monitoring of technical documents review & approval as per agreed schedule.
• Establishing procedure for document processing of all communications between Clients, Suppliers, Contractors and Subcontractors.
• Manages Outgoing/ Incoming documents and keeping tracks of all records such as Drawings, Materials, Method Statements, Inspections, Contracts, Letters, etc.
• Setting up an efficient and effective filing system for easy access by the project team
• Providing Documents Status Reports & Presentations
• Liaise with the Project Management and Clients regarding document controlling issues. Experience:
SPH JV (SAUDI BIN LADEN GROUP, PORR BAU GMBH, HBK CONSTRUCTION JOINT VENTURE) Document Controller
February 2015 – June 2019
Project: Doha Metro Green Line Elevated & At Grade The project's scope of work involves the construction of 22 km metro track runs from Al Mansoura to Al Riffa located in Qatar. It passes through Education City, Hamad Hospital, Al Shaqab and Qatar National Library. The project comprising of 1 station and 2.78 km of elevated and 0.46 km At Grade.
• Responsible for maintenance and continual improvement of Document Control Management System (Aconex) as per ISO Standard.
• Monitor the document control requirements on an ongoing basis so as to make recommendations for any improvements in the system if necessary.
• Responsible for distributing of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.
• Maintain registers of all receipts and issues or submissions of documents and correspondence.
• Perform document control & Quality management activities.
• Work closely and liaise with Consultants document controllers in all issues relating to document control
OGER ABU DHABI, UAE
QA/QC Document Controller
December 2013 – February 2015
Project: The Louvre Museum Saadiyat Island Abu Dhabi (Construction Value: 2.4AED Billion)
With a built up area of 64,000 square meters, Louvre Abu Dhabi is conceived as a complex of pavilions, plazas, alleyways and canals, evoking the image of a city floating on the sea. Tourism Development Investment company (TDIC) as the Client and Buro Happold as Consultant. It’s a Joint Venture of Arabtec, San Jose Constructora and Oger Abu Dhabi.
• Receive, monitor Client Non Conformance Report and Field Observation Report (NCR and FOR).
• Send Non Conformance Report (NCR), Field Observation report (FOR), Area Clearance
• Request (ACR), Work Inspection Request (WIR) and Material Inspection Request (MIR) using ACONEX system.
• Maintain full traceability for all records/files, distribute internal and external documentation.
• Office management duties including stationery replenishment and arranging for servicing of office equipment.
• On site day to day support to the QA/QC team.
OGER ABU DHABI
Document Controller
September 2012 – December 08, 2013
Project: The Galleria Project, Sowwah Square, Abu Dhabi, UAE The Galleria is a 33,000 sq. m vibrant shopping fine destination featuring a full range of luxury and mid market international offering including internationally branded food and beverage outlets. It has a sculptural atrium food that provides the iconic core of the design with spectacular views over Abu Dhabi’s skyline.
• Maintaining a complete log of As Built Drawings, Operation and Maintenance
• Manual, Warranties and Testing and Commissioning Reports.
• Responsible for preparing the hardcopy of As Built Drawings, Operation and
• Maintenance Manuals, Warranties, testing and Commissioning Reports for Project
• Handing Over.
• Downloading and compiling all Approved Documents for Project Handing Over.
• Prints off all project documents such as drawings, correspondence, workflow transmittals, etc. as required.
• Performs other tasks as required by the Project Manager. OGER Abu Dhabi
Document Controller
March 2009 – October 2012
Project: Abu Dhabi Financial Center, Sowwah Square, Abu Dhabi, UAE Construction of 4 towers (32 and 39 stories high), raised urban highways at 2 levels, 2 road bridges, 2 parking lots (6 levels, 100,000 m each), the stock exchange, 2 levels of luxury stores, external facilities.
• Coordinates all activities related to the Document Control procedure.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with the easy traceability.
• Maintain updated records of all approved document and drawings and their distribution clearly.
• Responsible for the monitoring of document submittals and distribution, correspondence, drawings and other related document thru ACONEX online document management system.
• Performs other duties as assigned.
LEIGHTON CONTRACTING LLC
Document Controller
March 2008 – February 2009
Project: Eastern Mangroves Hotel and Spa (Construction Value: $ 328.33 Million) Total GCA – 183,560 m, Site is 1.3 km in length positioned on a mangrove lined canal; 223 room traditionally designed hotel, GCA – 37, 713 m ; 52 Luxury Penthouse Style Apartments, GCA – 17,611 m ; Marina and Chandlery Section, 170 Apartments, GCA – 38,281 m ; Extensive Land Reclamation, External Works and 30 Berth Marina.
• Maintain the documents control system through “ACONEX” (Electronic Management System
– webpage) for the project ensuring all documents control procedures are adhered to by project participants.
• Registering of internal and external documents.
• Sending Drawing Transmittal and Submittals.
• Monitor and continuously improve the effectiveness of document control procedures and processes according to the project objectives.
• Archive all project documentation including hard and electronic copies as required by the project.
TEXAS INSTRUMENT PHILIPPINES INCORPORATED, LOAKAN BAGUIO CITY, PHILIPPINES Document Controller
November 2006 – January 2008
• Support manufacturing personnel in maintaining reliable and relevant data to be used in economic decision making.
• Help secure confidential information related to the manufacturing process.
• Maintains the files and organizes all outgoing documents including preparation of various forms, sorting, retrieving all data from softcopy and hardcopy, copying and scanning documents.
• Screens and receives incoming documents and endorses it to the concerned staff.
• Primary responsible in carrying out Test area internal documents.
• Performs other duties and responsibilities that may be assigned by the immediate supervisor.
Other Information:
Date of Birth : November 28, 1984
Place of Birth : Dagupan City Pangasinan, Philippines Civil Status : Single
Religion : Roman Catholic
Visa Status : Residence Visa (Transferable)
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