Administrative Assistant Executive
Resume:
Houston, TX *****
Yvonne Torres
Objective
A position that will enable me to grow professionally and individually with opportunity for advancement.
Employment History
April 2017 – February 2019 – Optum
Clerk
Worked in Medical/Narcotic Distribution area in a sterile, regulated environment
Daily activities included labeling, packaging, shipping, boxing packaged narcotics and non-narcotics for in state along with out of state hospitals
Processed paperwork for the materials on items for delivery drivers
Provided inventory control per FDA and CEA Regulations
November 2015 – April 2017 – Home Depot
Cashier
Process Checkout and/or Return transactions, as well as monitor and maintain the Self-Checkout area. Proactively seek product/project knowledge to provide customers with information and identify selling opportunities. Follow all policies and procedures to ensure that shrink is minimized. Provide support daily by expediting price checks, approving Point of Sale transactions and markdowns for mainline registers, Self-Checkout, Returns, Pro Desk, Special Services, and Tool Rental.
October 2012 – October 2015 – Gurwitch Products, LLC
Data Management Clerk
Scan each Cost Sheet/BOM Change form/ change request for errors, work with other departments to resolve
Building and maintaining AX templates to send to warehouse for item setup
Liaison with ABG/PM teams for SKU allocation and synchronize revisions within AX and JDE systems
Communicating AX/JDE SKU information to various internal and external divisions
Troubleshooting and resolving data inconsistencies between all of the systems from Cost Sheets, BOM change forms, AX and JDE to Finance and procurement
Maintaining Item Master module within AX through creation and operation of exception reporting to ensure system integrity
Confirmation setup is correct based on item/product type and lifecycle
Manage standard cost within item master
Update item and BOM details and update purchase pricing as needed
Update sales pricing as needed
July 2011 - July 2012 – El Paso Corp
Contracts Assistant
Administrative support for all departments within the Supply Chain Management department which included contracts and purchasing,
Assist team members on a daily basis with admin projects
November 2010 - July 2011 Southern Union Company
Insurance Clerk
Contact insurance agents/contractors daily for updated certificate of insurance on a monthly report daily using the Oracle program
Assisted all analyst in the department in preparing work request on a daily basis
Handled all the filing for the contracts department
January 2010-November 2010 T.R. Moore & Co
Administrative Assistant/Executive Assistant
Answered all telephone calls, determined purpose of callers, and forwarded calls to the appropriate team members. Provided various resources to callers such as providing directions, phone/fax numbers, address and other pertinent information if necessary
Processed all tax returns-1040, 1065, 1120, 1120S, Franchise, W-2’s, W-3’s, state, estate, trust, and gift tax returns
Ordering of kitchen supplies on a monthly basis for 50 employees
September 2006-March.2009 El Paso Corp.
Supply Chain Management Administrative Assistant
Processing of incoming and outgoing contractual communications
Contact insurance agents/contractors daily for updated certificate of insurance
Process internal information for new hires. This will include finding office space, ordering office equipment (computer, printers, etc.) setting up phone service & other necessary information
Develop Excel spreadsheets in support of contract department request & responsibility as requested by manager which include listing contractor with no insurance, no contracts and contractors not meeting requirements
Working knowledge of numerous software programs (i.e. PeopleSoft, Microsoft Office Suite, etc.) in support of contracting issues
Administrative support for thirty (30) employees/contractors for Supply Chain Management, which include ordering of supplies, scheduling meeting & lunches in various conference rooms
Handle all filing for Contracts, Procurement & Material Planning departments which include creating, filing & sending off to offsite storage
Assurance that all contractual documentation and communications are accessible and organize within the contract files
November 2001–September 2006 Enterprise Fleet Services
Accounting Coordinator
Process weekly account payables for various departments
Post monthly rent checks on a daily basis for customers leasing vehicles
Prepare journal entries and journal ledgers
Process end of the month closing schedules
Research information concerning customer and vendor accounts
Handle customer service inquiries
January 1998 – October 2001 T.R. Moore & Co.
Administrative Assistant/Executive Assistant
Director of First Impressions- Answered all telephone calls, determined purpose of callers, and forwarded calls to the appropriate team members. Assisted team members in the maintenance and usage of their voice mail system for enhanced communication with clients, prospects and/or referral sources. Provided various resources to callers such as providing directions, phone/fax numbers, address and other pertinent information if necessary
Assisted with and/or coordinated various marketing duties such as direct mail, package, newsletters, birthday cards, prospects and referral sources
Processed all tax returns-1040, 1065, 1120, 1120S, Franchise, W-2’s, W-3’s, state, estate, trust, and gift tax returns
Responsible for accounts payables and reconciled American Express credit card account
Reconciled personal Visa account for President of company and spouse using QuickBooks monthly
Education
1986-1990 Jefferson Davis High High School Graduate
Personal Skills
Type 60 wpm: knowledge of using copy machines and fax machines; heavy & accurate data entry (alpha and numeric), computer literate, including Microsoft Word, Excel, Outlook, PeopleSoft, Ralph, and Go System Suite, Quickbooks, PowerPoint, Access and Oracle
Dynamic team player, work well with others
REFERENCES AVAILABLE UPON REQUEST
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