Office/Administrative Coordinator

Kathy Rogers

**** **** ***. ******, ***** 409-***-**** ac903b@r.postjobfree.com

Objective

Professional and proactive self-starter seeking Office Manager position that allows utilization of extensive experience, attention to detail, time management, administrative and leadership skills. Self-motivated with the proven ability to master procedure details quickly and efficiently.

Education

BBA Specializing in Project Management

Skills & Abilities

TECHNICAL PROFICIENCY

·Proficient in Microsoft Office Suite, SAP, Tabware, AS400, QuickBooks, Sharepoint, ViewPoint, M-Files, Lotus Notes, ACCPAC, AIA

Experience

BENEFFITS ADVISOR AFLAC MAY 2018 - CURRENT

·Train regional advisors on presentation procedures regarding large variety of insurance policies

·Deliver sales presentations to large audiences in a pleasant, professional manner

·Maintain current knowledge on company products and services offered

·Organize scheduling of meetings

·Manage current clients as well as achieving goals to obtain new clients

OFFICE MANAGER ARCHITECTURAL ALLIANCE JUNE 2017 –APRIL 2018

·QuickBooks Premier Edition 2017 - payroll, taxes, payables, collections, receivables, deposits

·Created work orders and invoices, maintained vendor/client information

·Processed new hires/releases

·Assisted and greeted customers upon arrival

·Maintained office supplies and postage, scanned and filed, and assisted with architect and staff needs

BILLING SPECIALIST CLP-MMR NOVEMBER 2016 – JUNE 2017

·Entered, maintained, and corrected any issues with billing in order to satisfy processing procedures in Viewpoint and M-files

·Processed POD’s and Invoices once approval has been received

·Created Purchase orders and correct any non-valid purchase orders

·Communicated will all personnel on any issues that may arise in order to keep process flowing smoothly

OFFICE MANAGER CRANE TECH, INC JUNE 2015-AUGUST 2016

·QuickBooks Premier Edition 2017 - payroll, taxes, payables, collections, receivables, deposits

·Managed employee applications, background checks, termination, training, ISTC

·Processed orders, invoices, collections, packaging, and delivery

·Assisted customers and staff with a variety of needs as they arose

Experience (contd.)

AP SPECIALIST/ADMIN ADVANCED STAFFING@ UPS JANUARY 2015 – APRIL 2015

·Maintained all training, including ISTC, DISA, badge and drive-in request, order uniforms

·3-way matching, coded, entered in Viewpoint, PO Distribution, Microsoft Word and Excel

·Processed expense reports and purchased supplies

·Curated new hire packet while communicating with corporate

·Customer Service, answering phones, assisted staff

INVENTORY MANAGER WATERCRAFT PLUS, LLC NOVEMBER 2014-JANUARY 2015

·Processed daily orders received, purchased, and sold and packaged materials; Executed the process in a timely manner by giving complete and specific instructions.

·Maintained all invoicing, sales orders, customer information, payroll, and payables in QuickBooks

·Counted cash drawer, maintain displays, assist with sales, maintain inventory, filing, receivables

DATA MANAGER CANON SOLUTIONS SERVICES, INC. @ EXXONMOBIL, INC.

PROCUREMENT CLERK/ADMIN MANPOWER @ EXXONMOBIL JAN 2008 - JULY 2014

·Distributed tickets for 4 facilities maintenance programs; such as HVAC, plumbing, etc.

·Maintained eMERGE; database to access and complete details for the maintenance

·Coordinated with Financial Department on discrepancy on invoicing

·Responsible for various reports, memos, CDMS, daily/ weekly spreadsheets

·Assumed safety responsibilities and attended safety meetings

·Assisted various supervisors, engineers, and personnel with various reports, MOC’s, contacts, memos, tickets or any other needs.

·Various computer programs such as Microsoft Excel, Word, and Tabware, Sharepoint

·SAP, Requisitioning Procurement being cost efficient by requesting various quotes

·Implemented reports on various cost savings from purchasing vendors

·Complied all information for Audits in the E& I group 4 years straight

·Inventory account on all Radios, Financial Cost Control, Distribution

·maintain radios with minor repairs, sent to Vendor for major repairs, order new products, PM data

·Special Project Ike Prevention Inventory loss

References

Available upon request

Contact this candidate