Senior Level Executive Assistant
Resume:
Stacy Ruggiero
Tempe, AZ 85283
Cell: 602-***-****
Email: ac8zty@r.postjobfree.com
OBJECTIVE
To be a vital member of a growing team by utilizing my business and interpersonal skills, while
providing significant input to accomplish the team’s maximum potential.
SUMMARY
Proven professional with a track-record of delivering top performance. Over twenty years of increasingly responsible experience in the areas of executive/personal assistance, human resources, communications and retail management. Detail-oriented, organized and efficient with the ability to function well in fast-paced, multi-task environments. Proven ability to make positive contributions in diverse areas of responsibility.
SPECIAL SKILLS
Detail Oriented / Organizational Skills / Communications / Event Planning / Dependability / Travel Arrangements Customer Service / Public Speaking / Confidentiality / Problem Solver / Meticulous / Multi-Tasker / Driven
Notary Public - State of Arizona
EDUCATION
University of Toledo Graduate - Toledo, OH
PROFESSIONAL EXPERIENCE
SAFETY SERVICES COMPANY - Tempe, AZ 12/2016 – Present
Senior Executive Assistant to the CEO & HR Coordinator – Assist the CEO, CFO and Board of Directors. Heavy calendaring for the CEO. Responsible for monthly town hall meetings (PowerPoint presentation, video director, snacks and all communication) In-depth projects such as: weight loss challenges, holiday toy drives, AZ Cardinals tickets, upkeep the company store, etc. Singlehandedly built relationships with Perryville Prison & ACI to hire Second Chance Partners. Supervise HR, manage unemployment responses, employment verifications, badge activations, sick/late calls and manage front office area. Basically, the office “go to” person!
Director of the Recognition & Motivation Committee
Manage Maricopa County Travel Reduction Program
INSYS THERAPEUTICS, INC - Chandler, AZ 10/2010 – 12/2016
Executive Assistant to the CEO/President & Office Manager -- Assisted the President & CEO, EVP & COO, CFO, EVP Scientific Operations and all Board of Directors. Manage: Office Assistant and three Receptionists–conduct monthly meetings. Directs administrative activities, develops and organizes procedures and uses considerable written and verbal communication skills to represent INSYS. Exercises discretion and judgment and works independently on a variety of complex and diversified special projects. Handles correspondence and requests for information on behalf of the executives. Independently researches and develops reports and budgets; draws conclusions and makes recommendations. Assists with invoicing and full-cycle processing of PR’s. Performs a wide range of administrative and general support duties of a highly responsible and confidential nature. Responsible for scheduling and maintaining travel and all conference arrangements for CEO, COO & CFO. Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication. Under minimal supervision, works on a variety of complex and diversified special projects with only general guidance, input to changes in work processes and work flow is often required. Working independently, participates in planning, conducts research, assembles data and prepares reports. Plans all Company sponsored events including, charity drives, holiday parties, lunches, etc.
Sojourner Center Volunteer & Organizer – 2013
Children’s Cancer Network Volunteer & Organizer – 2014
Singleton Mom’s Volunteer & Organizer – 2015
GUARDIAN INTERLOCK OF ARIZONA - Tempe, AZ 1/2010 – 10/2010
Executive Assistant to the CEO -- Assisted the Owner/CEO/CFO and Owner/General Manager. Perform daily duties, which included handling emails, phone calls, calendars and anything needed. Handle all complex projects for the company, such as, logoed merchandise, research PEO companies, anonymous employee survey programs, new time & attendance program, etc.…. Created human resources/benefits procedures to be used by the company. Weekly brainstorming meetings with the owners to create a better company.
EVENTPRO STRATEGIES - Scottsdale, AZ 7/2008 - 12/2009
Executive Assistant to the Founder/CEO -- Assisted the Founder/CEO and COO. Performed daily duties, which included handling emails, phone calls, calendars, heavy travel arrangements, special projects and anything needed. Assisted with legal items and award nominations. Created and processed human resources/benefits procedures and paperwork to be used by the company. Coordinated all community service projects. Updated summaries for the company website. Handled many personal items for the Founder/CEO. Additionally, the “go to” person and the Office Manager.
Junior Achievement Volunteer & Organizer - 2009
St. Mary’s Food Bank Volunteer & Organizer - 2008 and 2009
VCOMMERCE - Scottsdale, AZ 3/2007 - 9/2007
Executive/Personal Assistant to the CEO – Assisted the Chief Executive Officer and the President/Chief Technology Officer. In addition, assisted all Senior Level Executives. Set up all Board of Directors events, which included extensive MS PowerPoint presentations and packets. Set up all company meeting events. Performed daily duties - mail, email, phone calls, ordering supplies, calendars, special projects and any employee questions/support. Processed all personal bills for the President/Chief Technology Officer and family. Also, various personal errands/duties.
MESA AIR GROUP - Phoenix, AZ 2/2000 - 3/2007
Executive/Personal Assistant to the CEO, Employee Relations/Events Manager and HR Specialist -- Assisted the Chairman/CEO, President/COO and Executive Vice President/CFO. Additionally, assisted the Director of Corporate Communication, VP of Planning, VP of Finance, VP of Human Resources and the Recruiting Department (any questions at the corporate office). Answered/directed calls for the Chairman/CEO, President/COO and the Executive Vice President/CFO. Formulated the Weekly CEO Update message for the entire company. Set up all Board of Directors events, along with monthly new-hire flight attendant and pilot luncheons. Set up all transportation, hotel and meeting itineraries for the Chairman/CEO, President/COO, Executive Vice President/CFO and various other Senior Level Executives. Liaison between Chairman/CEO, President/COO, Executive VP/CFO and employees/public. All daily duties consisting of mail, email, phone calls, ordering supplies, calendars, special projects and any employee questions/support. CEO’s personal duties, which included arranging detailed family trips, large social parties, insurance and DMV issues, mortgage issues, etc. Organized Mesa’s annual Analyst Event in Telluride or Cabo for community figures, analysts and “heavy hitters” (200+ people). Coordinated company events, such as the Holiday Party, Big Surf Party, etc., for Mesa Air Group employees (over 5,200 employees plus guests). Maintained the Company Store and purchased Mesa Air Group merchandise for various events throughout the year. Managed the monthly mail outs of birthday cards to over 5,000 employees. Additionally, various other public related items that came up.
Administrative Director of the Mesa Angels Foundation in-house charity
MERVYN’S - Tempe, AZ 7/1987 - 2/2000
Area Team Leader -- Managed Sportswear, Jewelry and Accessories Departments at the Ahwatukee Store. Managed Men’s, Shoes and Lingerie Departments at the Chandler Store. Trained and developed team members. Maintained schedules for three departments. Executed company directions by merchandising and presentations. Thought strategically to gain greater sales. Additionally, managed entire store at various times. As Visual Coordinator, responsible for opening new stores in New Mexico and Nevada with various new stores throughout Arizona.
Advisor of the Team Member Association and United Way
Team Member of the Month in 1995 and 1997
Financial Advisor of the Team Member Association
Secretary of the Safety Committee
REFERENCES AVAILABLE UPON REQUEST
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