Project Office
Resume:
Contact Detail: Tel: 009**-********
Email:**********@*****.***
Niroshini Herath
Senior Project Administrator
Years of Experience
Education
Diploma in Human Resources Management, Edinburg Napier University, 2018 Diploma in Spoken English for Speakers of Other Language, UK, 1994 Part Qualification in Accounting from Association of Accounting Technicians of Sri Lanka, 1995 Professional Profile
Proficient Senior Office Administrator with a proven track recording of supporting the management team of leading project consultant organisations.
With extensive experience in Office Management, HR Services and in Commercial Financing. I am a highly organized, efficient, personable and able to deliver consistently high results in challenging and pressurized work environments. Well versed in creation of internal communications and external professional documents and am able to liaise with all levels of staff and Clients. Key Technical Capabilities
Cost Estimating
MS Word, Excel, PowerPoint, Visio (Competent)
Microsoft Access (Basic)
ACONEX (Experience)
Oracle
Work Experience
WSP Qatar: 01 April 2012 to 07 March 2019
Senior Project Administrator
Project: Ashghal, Local Roads and Drainage Project, Doha Qatar Responsibilities:
Handling invoice submissions to the client and follow up with different departments to receive payment within the contractual duration
Preparation, following up and maintain records of PMC staff authorization to mobilize forms
Track staff attendance, validate on client’s attendance reports
Drafting of commercial correspondences
Responsible for PMC staff data base
Checking/reviewing monthly project cost report and prepares necessary monthly accruals.
Prepare project resource forecast
Administration of staff deployment work order process Niroshini Herath
Assisting Human Resources functions such as
o Effective and timely advice HR Consultant on all employment related issues o Providing support to staff.
o Managing all work permits related issues.
o Assisting HR Consultant and staff with the management of staff mobilisation. o Coordinate with HR Consultant on preparing Reports. o Assisting in managing staff performance issues, pay review issues, work permits. o Other duties and key projects as required by the HR Consultant. Project: Qatar Railways Company, Doha, Qatar
Responsibilities:
Financial Reports, Cost Control & Budget Preparation
Preparation of monthly management and consolidated reports at programme level.
Checking/reviewing the monthly project cost report and prepares necessary monthly accruals.
Review of monthly downloaded cost report for the project and year-end account reconciliation.
Formulated the budget estimates and exercise budgetary control on planned and non-planned expenditures.
Updating the budget model as requested to account for significant changes in the business environment.
Prepare forecasts for future programme budget needs.
Exercise supervisory control over programme expenses.
Ensures accuracy of task codes based on the work breakdown structure. Supplier Invoices, Expense Claims, Petty Cash & Purchase Order
Responsible for ensuring efficiency in invoice verification and approval processes to allow timely and accurate payments.
Assigns correct task codes or work orders on supplier invoices or intercompany charges based on the cost breakdown structure.
Ensures that all expense claims are in line with company policies and procedures.
Ensures that only expense claims approved as per DOA are processed.
Assists and communicates with the employees for any missing information or any additional supporting documents to validate the expense claims.
Prepares monthly analysis of expense claims payments to check any discrepancies.
Ensures that only authorized petty cash expenses are processed.
Preparation of Purchase order.
Contract Administration
Handling invoice submissions to the client and follow up with different departments to receive payment within the contractual duration.
Preparation, following up and maintain records of PMC staff authorization to mobilize forms
Drafting Sub-consultant and Intercompany agreements for Project Commercial Director
Attending monthly commercial meetings with the client
Assisting in project close out procedures
Niroshini Herath
Technical Assistant to Commercial Director:
Outline
Supporting Commercial Director in setting up a new Commercial team in SPM/PMO office of Qatar Railways Company.
Responsibilities:
Providing personal assistance and operational support to Commercial Director.
Provide administrative and secretarial support services to Team.
Screening of telephone calls and email of Commercial Director
Diary management and Oganisation of meetings internally and externally.
Making travel arrangements for Commercial director and executive members of the team.
Liaise with HR team on new staff arrivals.
Establishing and maintaining team administration policies and proceures.
Responsible for collating project timesheets and assist in preparation of PMC monthly invoices.
Establish and maintain a library of reference documents.
AECOM Middle East, Qatar: February 2004 to March 2012 Positions held: Office Manager/Document Controller/Executive Secretary Projects:
The Gate Mall Project
Al Waab Housing Project
Barwa Commercial Avenue
Responsibilities:
Office Manager/Executive Secretary:
Organize office operations and procedures
Address employees queries regarding office management issues
Plan in-house or Off site activities
Prepare invoices based on staff secondment contracts
Review of subcontractors’ accounts
Monitors and reconciles suppliers and clients accounts.
Ascertains validity of supplier invoices and examining supporting documents such as purchase orders, delivery notes and facilitates timely payment processing.
Monitors bank account balance.
Prepares monthly bank reconciliation.
Maintain office petty cash
Process payroll information timely in accordance with corporate policies and procedures and ensure compliance with governmental or legal compensation requirements. Niroshini Herath
Maintain records and filing system for payroll department in a confidential manner, including employee files, wage garnishments, payroll reports.
Update and maintain payroll records through following up on leaves, sickness and overtime reports.
Liaise with company PRO on new staff visa application process, labour cards and exit permits.
Make arrangements to meet and greet new staff to the country and their temporary accommodation.
Document Controller
Setting up and managing project document control procedures as per the PMDS system scenario
Establishing communication matrix for the transmittal of documents between all stakeholders
Responsible to ensure all documents are processed within the prescribed timelines of the project and ensure all other parties adhere to the agreed project practices
Adopt initiatives when required and ensure the smooth running of document control through actively making ongoing reviews of procedures and making improvements where necessary
Janashakthi Insurance Company Ltd, Sri Lanka, 1996 to January 2002 Customer Relations Officer
Responsibilities:
Attend to walk in customers and agents
Preparing monthly report of sales and marketing division
Creating debtors profiles in the system
Maintaining records of all Insurance agents and their performances
Organizing various corporate functions
Personal Details
Nationality : Sri Lankan
Visa Status : Resident (Under Family Visa)
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