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Project Office

Fereej Ibn Dirhem, Qatar
March 31, 2019

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Contact Detail: Tel: 009**-********

Niroshini Herath

Senior Project Administrator

Years of Experience

** *****


Diploma in Human Resources Management, Edinburg Napier University, 2018 Diploma in Spoken English for Speakers of Other Language, UK, 1994 Part Qualification in Accounting from Association of Accounting Technicians of Sri Lanka, 1995 Professional Profile

Proficient Senior Office Administrator with a proven track recording of supporting the management team of leading project consultant organisations.

With extensive experience in Office Management, HR Services and in Commercial Financing. I am a highly organized, efficient, personable and able to deliver consistently high results in challenging and pressurized work environments. Well versed in creation of internal communications and external professional documents and am able to liaise with all levels of staff and Clients. Key Technical Capabilities

Cost Estimating

MS Word, Excel, PowerPoint, Visio (Competent)

Microsoft Access (Basic)

ACONEX (Experience)


Work Experience

WSP Qatar: 01 April 2012 to 07 March 2019

Senior Project Administrator

Project: Ashghal, Local Roads and Drainage Project, Doha Qatar Responsibilities:

Handling invoice submissions to the client and follow up with different departments to receive payment within the contractual duration

Preparation, following up and maintain records of PMC staff authorization to mobilize forms

Track staff attendance, validate on client’s attendance reports

Drafting of commercial correspondences

Responsible for PMC staff data base

Checking/reviewing monthly project cost report and prepares necessary monthly accruals.

Prepare project resource forecast

Administration of staff deployment work order process Niroshini Herath

Assisting Human Resources functions such as

o Effective and timely advice HR Consultant on all employment related issues o Providing support to staff.

o Managing all work permits related issues.

o Assisting HR Consultant and staff with the management of staff mobilisation. o Coordinate with HR Consultant on preparing Reports. o Assisting in managing staff performance issues, pay review issues, work permits. o Other duties and key projects as required by the HR Consultant. Project: Qatar Railways Company, Doha, Qatar


Financial Reports, Cost Control & Budget Preparation

Preparation of monthly management and consolidated reports at programme level.

Checking/reviewing the monthly project cost report and prepares necessary monthly accruals.

Review of monthly downloaded cost report for the project and year-end account reconciliation.

Formulated the budget estimates and exercise budgetary control on planned and non-planned expenditures.

Updating the budget model as requested to account for significant changes in the business environment.

Prepare forecasts for future programme budget needs.

Exercise supervisory control over programme expenses.

Ensures accuracy of task codes based on the work breakdown structure. Supplier Invoices, Expense Claims, Petty Cash & Purchase Order

Responsible for ensuring efficiency in invoice verification and approval processes to allow timely and accurate payments.

Assigns correct task codes or work orders on supplier invoices or intercompany charges based on the cost breakdown structure.

Ensures that all expense claims are in line with company policies and procedures.

Ensures that only expense claims approved as per DOA are processed.

Assists and communicates with the employees for any missing information or any additional supporting documents to validate the expense claims.

Prepares monthly analysis of expense claims payments to check any discrepancies.

Ensures that only authorized petty cash expenses are processed.

Preparation of Purchase order.

Contract Administration

Handling invoice submissions to the client and follow up with different departments to receive payment within the contractual duration.

Preparation, following up and maintain records of PMC staff authorization to mobilize forms

Drafting Sub-consultant and Intercompany agreements for Project Commercial Director

Attending monthly commercial meetings with the client

Assisting in project close out procedures

Niroshini Herath

Technical Assistant to Commercial Director:


Supporting Commercial Director in setting up a new Commercial team in SPM/PMO office of Qatar Railways Company.


Providing personal assistance and operational support to Commercial Director.

Provide administrative and secretarial support services to Team.

Screening of telephone calls and email of Commercial Director

Diary management and Oganisation of meetings internally and externally.

Making travel arrangements for Commercial director and executive members of the team.

Liaise with HR team on new staff arrivals.

Establishing and maintaining team administration policies and proceures.

Responsible for collating project timesheets and assist in preparation of PMC monthly invoices.

Establish and maintain a library of reference documents.

AECOM Middle East, Qatar: February 2004 to March 2012 Positions held: Office Manager/Document Controller/Executive Secretary Projects:

The Gate Mall Project

Al Waab Housing Project

Barwa Commercial Avenue


Office Manager/Executive Secretary:

Organize office operations and procedures

Address employees queries regarding office management issues

Plan in-house or Off site activities

Prepare invoices based on staff secondment contracts

Review of subcontractors’ accounts

Monitors and reconciles suppliers and clients accounts.

Ascertains validity of supplier invoices and examining supporting documents such as purchase orders, delivery notes and facilitates timely payment processing.

Monitors bank account balance.

Prepares monthly bank reconciliation.

Maintain office petty cash

Process payroll information timely in accordance with corporate policies and procedures and ensure compliance with governmental or legal compensation requirements. Niroshini Herath

Maintain records and filing system for payroll department in a confidential manner, including employee files, wage garnishments, payroll reports.

Update and maintain payroll records through following up on leaves, sickness and overtime reports.

Liaise with company PRO on new staff visa application process, labour cards and exit permits.

Make arrangements to meet and greet new staff to the country and their temporary accommodation.

Document Controller

Setting up and managing project document control procedures as per the PMDS system scenario

Establishing communication matrix for the transmittal of documents between all stakeholders

Responsible to ensure all documents are processed within the prescribed timelines of the project and ensure all other parties adhere to the agreed project practices

Adopt initiatives when required and ensure the smooth running of document control through actively making ongoing reviews of procedures and making improvements where necessary

Janashakthi Insurance Company Ltd, Sri Lanka, 1996 to January 2002 Customer Relations Officer


Attend to walk in customers and agents

Preparing monthly report of sales and marketing division

Creating debtors profiles in the system

Maintaining records of all Insurance agents and their performances

Organizing various corporate functions

Personal Details

Nationality : Sri Lankan

Visa Status : Resident (Under Family Visa)

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