Shaik Jaffer Ullah

Doha- Qatar

Mobile No: +974-****-****

ac8ygu@r.postjobfree.com

Skype:shaik.jaffer4

OBJECTIVE:

A performance driven Asst. Document Controller/ Administrative assistant with over 7 years of experience possessing strong administrative skills and Procedures with expertise in Document Control and Procedures with a Tier-1 EPC (Engineering, Procurement & Construction).

PROFESSIONAL EXPERIENCE & EXPERTISE

Intermediate: Reliance Junior College, Hyderabad - Telangana - India

SSC: Reliance High School. Hyderabad- Andhra Pradesh –India

Complete knowledge of Primavera Expedition/Contract Management Software (A Document Control Management Software).

Operating Systems: Windows XP, Vista, Win 7 & 8 Windows 2008 Server

Microsoft Office.

SUMMARY OF QUALIFICATIONS:

Receive and send the TQ (Technical Queries) & RFI (Request for Information) from the Infrastructure contractor and transmit it accordingly as per the hierarchy and the Client requirements.

Co-ordinate with the vendors and sub-contractors in charge for Roads Infrastructure and to make sure the document transmittal process is in line with the flow of work.

Making appointments and meeting in between Consultant Project Manager, Client, Contractor and Sub-Contractors.

Preparing and submitting to Client the Weekly and Monthly progress reports.

In charge for the entire incoming and outgoing Data banking.

EMPLOYMENT HISTORY:

Horizon Contracting Co. Riyadh-KSA February 2014 to May 2015

Position: Document Controller

Project: Prince Fahad Bin Salman Charitable for Renal Failure Patients Care (Riyadh - KSA)

Responsible for Project documentation such as incoming and outgoing correspondences, technical documents, site work instructions, QA/QC reports, contract documents, shop drawings, design drawings, RFI’s, daily, weekly & monthly progress reports, Invoices, material approval, manpower report, minutes of meeting, submittals of relevant documents from Client, Consultant & Subcontractors including company internal documents and primary administration works.

Receive and send the TQ (Technical Queries) & RFI (Request for Information) from the Infrastructure contractor and transmit it accordingly as per the hierarchy and the Client requirements.

Co-ordinate with the vendors and sub-contractors in charge for Roads Infrastructure and to make sure the document transmittal process is in line with the flow of work.

Receipt, registration, processing, scanning, uploading & downloading, storage, Submission, filling system, vendor data’s, procedures, codes & standards etc.

Assist Project Manager/Director in preparation of project correspondences, communication and gathering of project data.

Compose and types letters including memos and emails.

Implement and maintain document / data control procedures.

Compile and submit weekly & monthly progress reports and payment certificates.

Prepare and distribute minutes of meeting and record keeping.

Making purchase requests for all required stationeries and printing papers.

Screens incoming calls and correspondence and responds independently when possible.

El-Seif Engineering Contracting Co.

Duration: November 2009 up to January 2014

Position: Asst.Document Controller

Project: King Abdullah Financial District (P-111, Parcel 3.04 3.05) (P-117 DCP),

Location: Riyadh, KSA

Thumamah Road Junctions, Underpasses, Travellators, Tunnels and Land bridge

Client: Rayadah Investment Company

Scope: The scope of this project which is located in King Abdullah Financial District consists of road works, bridge overpasses on Thumamah road, land bridge and three underpasses. Scope also includes landscaping works along the roads, travellator tunnels and all relevant electromechanical works.

Responsible for Project documentation such as incoming and outgoing correspondences, technical documents, site work instructions, QA/QC reports, contract documents, shop drawings, design drawings, RFI’s, daily, weekly & monthly progress reports, Invoices, material approval, manpower report, minutes of meeting, submittals of relevant documents from Client, Consultant & Subcontractors including company internal documents and primary administration works.

Receive and send the TQ (Technical Queries) & RFI (Request for Information) from the Infrastructure contractor and transmit it accordingly as per the hierarchy and the Client requirements.

Co-ordinate with the vendors and sub-contractors in charge for Roads Infrastructure and to make sure the document transmittal process is in line with the flow of work.

Receipt, registration, processing, scanning, uploading & downloading, storage, Submission, filling system, vendor data’s, procedures, codes & standards etc.

Assist Project Manager/Director in preparation of project correspondences, communication and gathering of project data.

Compose and types letters including memos and emails.

Implement and maintain document / data control procedures.

Compile and submit weekly & monthly progress reports and payment certificates.

Prepare and distribute minutes of meeting and record keeping.

Making purchase requests for all required stationeries and printing papers.

Screens incoming calls and correspondence and responds independently when possible.

El-Seif Engineering Contracting Co. Doha-Qatar

Duration: February 2008 up to October 2009

Position: Asst.Document Controller

Project: Al Diwan Al Ameeri

Responsible for all official submittals such as Correspondence, Submittals, Inspection reports, Shop drawings, Daily Reports (Manpower, Equipment & Daily accomplishments etc.) Material, Engineering Dwg. Etc. Schedule meetings, and Primary Administrations.

Typing letters, logging, Distribution of Documents etc.

Assisting Engineer’s in preparing different types of submittal, inspection report etc.

Making appointments and meeting in between Consultant Project Manager, Client, Contractor and Sub-Contractors.

Preparing and submitting to Client the Weekly and Monthly progress reports.

In charge for the entire incoming and outgoing Data banking.

ADDITIONAL INFORMATION

Languages Known: English, Urdu, fluently read, write & speak.

Arabic: Moderate.

Marital Status: Married

Passport number: R5261741.

References: Available upon request.

Place: Doha- Qatar Shaikh Jaffer Ullah

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