Executive Assistant Administrative

Susan Pritchard

E-mail: *****.************@*****.***

Boston, Ma 02113 Mobile: 917-***-****

Dynamic, independent, flexible, well-organized, pro-active, collaborative, Administrative Assistant, Office Manager

Highly proficient: Microsoft Word, Excel, PowerPoint, Outlook, Access,Adobe, Oracle, Google, Salesforce.com

Create project files, maintain those files for Managers.

Provide copying, binding, scanning and collating.

Conduct on-line property records research.

Office support for in-house seminars, office supplies, equipment, mail, building management.

Update Client Database.

Assist Managers with project status updates.

Advance projects with communication to agencies, government offices, and client representatives.

Track permits, approvals, submittals with external agencies.

Prepare, submit application packages to agencies, boards and committees with jurisdiction over project work.

Training, Administrative Assistant

Board of Education

2013-Present

Complete administrative support accurately and deliver with quality and professionalism.

Calendar, Microsoft Office Word, Excel, PowerPoint,Outlook, Access, Adobe, Webex, SharePoint

Process and respond to a high volume of email, text messages, phone calls with clarity, accuracy

Facilitate day-to-day workflow, respond to e-mails, coordinate meetings, correspondence, support team

Prepare, coordinate presentations, booklets, research, gather information, prepare documentation, projects

Coordinate activities and meetings, juggle multiple projects, meet deadlines

Coordinate materials, research, documentation for meetings

Managing multiple projects, analyzing numbers, and providing office support

Act as a cooperative team player, filing, typing, copying, binding, scanning documents.

Daily scheduling, support and reporting analysis

Database management, editing documents, conference planning, preparing agendas, scheduling meetings, respond to e-mails, screen calls, oversee correspondence, project management

Strong organization, support executive team with scheduling calls, planning meetings, mailings

Manage IT needs: Printers, Faxes, Facilities, Help Desk, personnel moves

Create a productive work environment for the office

Travel arrangements for conferences, events, expense report management

Lead all office management activities, greet visitors, office planning, build out, supplies

Facilities/Property Manager

Great Hill Property

2008-2013

Property management, Facility Management construction projects: replacing windows, doors, hardwood floors, deck, porch, kitchen, Jacuzzi, bathroom renovation. First point of contact, client service calls, requests, issues.

Manage the flow of contracts, change orders, and vendor approvals for construction projects.

Print reports IBEAM, Op Stmts, MRI

Advance projects with communication to agencies, government offices, and client representatives

Track permits, approvals, submittals with external agencies.

Prepare, submit application packages to agencies, boards and committees with jurisdiction over project work.

Property description, maps, property photos, comp map and photos

Executive Assistant, Office Manager

NY Mercantile Exchange

2006-2008

Executive Assistant to Chief Information Officer, IT Dept, Legal, Operations, Software Development.

IT Lab Manager, IT Operations Head, supporting 300 IT operations members and executives.

Communicate, welcome, interact with clients, visitors, GoldmanSachs, Morgan Stanley, JPMorgan Chase

Prepare Board of Director Presentations, set priorities, plan, organize workload, meet critical deadlines.

Manage calendars, commitments, travel arrangements, plan itineraries, develop agendas, meeting materials.

Manage projects, conduct research to support projects, provide background for executive decision-making.

Maintain paper, online records define procedures for retention, protection, retrieval, transfer and disposal.

Arrange meetings, conference calls: coordinating all meeting logistics, create agendas meeting materials.

Vendor management - ensure approvals are provided, documents are received

Prepare materials for presentations/meetings including spreadsheet input, photocopying and distribution.

Executive Assistant, Office Manager

Ascent Media

2005-2006

Executive assistant to Managing Director Sales and Marketing. Content Services coordinator for company providing content to motion picture studios, NBC, CBS, ABC broadcast networks, cable, Disney.

Answered phones,.Prepared Spreadsheets,Marketing Budget, prepare payroll for consultants

Human Resource coach contract employees, deliver payroll

Database management; client reporting, updating monthly database, create custom reports

Created marketing materials for new business development and PowerPoint client presentations

Team support; invoicing, manage commission agreements, expenses, travel, organize client, team meetings.

B.S., University of New Hampshire, Life Science, Durham, NH, Cum Laude, 3.2

Master’s Certificate, Columbia University 4.0

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