Magdalene Chiam Soon Eng
Singapore 540131
Mobile: 88004277
Email: ac8xu2@r.postjobfree.com
Professional Experience
Tyco Electronics (S) Pte Ltd
Position: Senior Executive Assistant
Year 2000 to December 2017
• Assisting General Manager & Vice President on all administrative support in Asia
Pacific region.
• Providing high level support to Vice President and General Manager in HR’s due
diligence, restructuring and merging.
• Accessing their emails and will reply on their behalf in time of urgency.
• Screen calls aggressively and coordinate appointments to match their work
schedule.
• Preparing presentation materials and sales analysis reports
• Handles all confidential matters related to staff welfare and sales
commission input discreetly.
• Consolidating weekly and monthly sales report
• Coordinating meetings and conference calls regionally.
• Assisting our VIP guests on all administrative support when they are visiting
Singapore for meetings
• Independently composes correspondence without error.
• Requires little direction in completing administrative assignments.
• Interfaces well with all levels of the senior management team.
• Provide excellent resource on questions about office procedures and protocol.
• Assisting on our roadshows about thrice a year to our major customers.
• Meeting vendors to source corporate gifts annually.
• Assist on all legal documents and mass communicate to all staff on major
announcement and events.
• Provide full spectrum of HRM & Administration, expatriate management,
payroll, Compensation & Benefits, restructuring, merging of companies
and continuous planning, evaluation and implementation policies and
procedures to meet current and future business objectives
• Going out and doing site surveys to source the appropriate site for
Global Sales meeting venue and negotiate with the respective hotel for
competitive rates.
• Coordinating Global sales meeting in local and regionally for Senior
Management and Sales staff on the off site.
• Liaise with embassy and travel agent on all reservation and travel needs.
• Assisting to compile and screen through all the presentation materials prior
to the major meetings
• Assists in managing the logistics of speaker presentations and successfully
processes seminar and convention registration.
• Maintains ongoing and open communication with my superior direct reports.
• Ghostwrites memos for company-wide distribution.
• Assisting on the approval from all department pertaining to purchases,
payroll, entertainment claims and travel approval.
• Access to Sap system to approve eleave, purchase order and staff
requisition requirement.
• To make decision in the absence of both Vice President and General
Manager when necessary.
• Conduct and assist on acquisition process during our expansion period.
Tyco Electronics (S) Pte Ltd
Position: Confidential Secretary
Year 1997-2000
• Assist both Sales Directors on all administrative support.
• Closely keep my superiors informed on any updates and last minute changes in
meeting schedule
• Preparing presentation materials and sales analysis reports
• Effectively maintains the work flow in our department
• Maintains an up to date and organized filing system
• Highlights pertinent articles in trade journals and on the internet
• Assist HR to screens and interviews on selected candidates for our sales &
customer service department.
• Handles all sales and customer service staff personal information with high
confidentially and discretion.
• Constructs action templates that others could follow in absence of the Sales
Directors
• Provides back up administrative support to other members of management
• Accurately takes dictation using shorthand/fast notes
• Interfaces well with all levels of the senior management team
• Attending customers’ sales call and complaint and redirect to the respective sales
personnel to take action promptly
• Readily adheres to deadlines and production benchmarks as well as to manage
multiple tasks effectively.
• Effectively allocates time and resources to meet contractual deadlines.
• Readily maintains key information at fingertips.
• Ensures that all aspects of office administration are well taken care of.
Behavioral Attributes
• Demonstrates outstanding organizational skills
• Strong EQ – able to communicate effectively with peer groups .
• Accountability and integrity on all aspects of work. Provide the appropriate
amount of structure, direction and feedback.
• Good communication skills – able to work effectively with senior executives
internally or externally.
Key Competencies and Skills
• Microsoft Office – proficient in SAP & Concur
• Communication Skills
• Analytical Skills
• Sales Acumen
Previous Career History
Working in YGM Marketing as a Secretary cum Merchandiser for 10 years and had been given exposure on garment purchase and exporting.
Academic Qualification
Diploma in Personnel Management
PSC – Private Secretarial Certificate
GCE ‘A’ Level