Akef Mustafa Al Shaarani
Looking forward to join a challenging position in a well reputed and fast-growing company where I can utilize my experience to the best of my ability. Personal Data:
Date of Birth : August 8, 1983
Gender : Male
Nationality : Lebanese
Marital Status : Married
- Bachelor Technique in Computer Accounting – 2005 – Tripoli Institute
- E-Management Training Course – April 2009 – Seattle International
- New Labor Law in the private sector Training Course – April 2010 – Seattle International Work Experience:
October 2012 – Present: Mohammad Abdulmohsen Al-Kharafi & Sons Company (MAK) REMAK International Real Estate Company
• HR & Admin Manager
o Prepare the monthly payroll & process the salary transfer online. o Responsible of the leave & indemnity provision calculation on monthly bases. o Calculate end of service for settlements and follow up on the handover & the clearance of the company assets from the employee.
o Prepare Job Offers, Contracts, update employees’ files, and keep documented records. o Handle the petty cash of the company.
o Responsible of incoming – outgoing correspondences of the company. o Participate in reviewing business contracts.
o Manage insurance policies (Employees Health & Medical – Properties & Assets – etc.) o Responsible of all the procedures taken for Board Members Meetings & General Assembly Meetings (Invitations – Agenda – Minutes of Meeting –KSE, Ministries & related parties – Shareholders)
o Handle & keep the company’s official documents & agreements. o Achieve financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances. o Authorized Signatory and responsible of Zain Tele. Company contract with the company. o Supervise daily operation in coordination with the Executive Manager. o Prepare presentations of real estate development plans & projects. o Managed a Guarding Installation Company – Sister Comp. (Handling more than 100 security guard)
May 2011 – September 2012: The Kuwaiti Danish Dairy Company (KDD)
• HR Officer
o Develop and implement HR and Personnel policies, procedures, and forms. o Create, develop and update job descriptions & organizational chart. o Post advertisements in local news paper, online websites and contact local/overseas manpower agency for the supply of manpower.
o Conduct Open-days (walk-in interview days).
o Process, audit & implement all recruitment activities (screening, interviewing, selection/rejection process, and hiring) and coordinate travel arrangements. o Obtain application forms of shortlisted candidates, and collect all documents (passport copies, qualifications, etc.)
o Prepare the Letter of Intent of any new joiner, with all the benefits and allowances and arrange Employee ID Cards.
o Handle the complete data entry for each new recruit. o Follow up with Company Representatives for arranging Employee Visa, Transfer and Renewal of residences.
o Generate quarterly reports on open vacancies, closed positions, employment turnovers. o Submit a monthly recruitment / termination, resignation report, and headcount. o Conduct exit interviews with the resigned staff; close the account of the leaving employee in the system, and forward report to top management.
o Assist all department heads (based on authority) to retrieve information from the employee file, the HRMS, the Payroll, Leave management, and Personal Services to operate HR System. o Prepare all the daily requests for the employees (salary certificates, sick leaves, annual leaves
o Monitor daily attendance.
o Handle all follow ups and any assignment given from the HRM or the Top Management.
July 2008 – April 2011: Taameer Real Estate Investment Company
• HR & Administration Officer
o Prepare the monthly payroll (salary – deductions – additions – indebtedness with accounting department) & responsible of salary transfer and the social security procedure for the Kuwaiti Employees.
o Responsible of the leave & indemnity provision calculation on monthly bases. o Calculate end of service for settlements and follow up on the handover & the clearance of the company assets from the employee.
o Prepare Job Offers, Contracts & inter office arrangement. o Responsible of keeping documented records and update Employees files. o Administer benefits of employees such as life & health insurance, vacation, sick leave, leave of absence, and employee’s assistance.
o Follow up on employee’s residency registration & passports. o Handle the petty cash of the company.
o Coordinate with the Legal department for any enquiries for our office Kuwait & out of Kuwait. o Responsible of all the procedures taken for Board Members Meetings & General Assembly Meetings (Invitations – Agenda – Minutes of Meeting –KSE, Ministries & related parties – Shareholders)
o Handle the Chairman requirements and coordinate with the Board Members. o Handle & keep the company’s official documents & records updated and follow up for license & registration issuing or renewal with the government & ministries. o Coordinate with the Finance dept. in Bank transactions, governmental inquires, KSE updates. o Implement & assist in any requirement from Top Management & follow up on the processing of the other departments in the requested and review completion of work assignments. o Handle all kinds of circulated notes: memos, announcements, warning, holidays. o Prepare and execute employment agreements with recruitment agencies in accordance with company policies and procedures.
o Coordinate with our overseas subsidiaries for any requirement. o Handle travel reservations, hotel booking, and other requirements for the Executive Management related to Business Travels.
January 2007 – June 2008: Kuwait Recruitment Bureau
• Recruitment Consultant
o Sourcing new candidates as required through the company database. o Recruit suitable people to fill the vacant positions received by clients. o Help the recruitment team in finalizing hiring process. o Attend client’s meetings and presentations.
o Develop and coordinate the company in new upcoming projects o Assist the company director in coordinating and researching ideas as requested o Monitor and maintain current information.
o Maintaining project reports.
o Create and maintain a positive work environment for the staff. o Team building & keeping operations staff moral up. o Assist the management in any other way to improve the effectiveness of the department to meet the customer expectations.
o Maintain open, frank fair and honest communication to encourage positive exchange of ideas as it relates to individual / company performance
o Undertake any other duties as required by the company management. o Prepare invoices to be sent to clients and follow up on payments. o Knowledge of payroll and personal administration.
June 2007 – June 2008: Strategic Planning Center (sister company of KRB)
• Personal Assistant to the Managing Director
o In charge of all administrative tasks to the company including correspondence drafting, typing filing, telephone calls as well as monitoring incoming and outgoing faxes. o Keep records of all daily transactions.
o Prepare Accounting reports, monitoring company expenses and cash flow. o Update and keep track of the status of all the purchase orders in full details. o Receive invoices and processing payments to suppliers. o Process the salary payments for employees on a monthly basis. Skills:
• Fluent in both written & spoken English & Arabic.
• Proficient user in MS Office, Focus 7 & Oracle 11i.
• Excellent knowledge of all windows applications and internet use.
• Organizational and administrative skills.
• Capable of trouble shooting and providing solutions.
• Able to work under pressure and meet targets.
• Ambitious / Career oriented.