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Administrative Assistant Executive

Toronto, ON, Canada
March 27, 2019

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Elissa Roberts

** ********** *****

Etobicoke, ON. M9R 2K8



Dear Madam/Sir,

Please accept the enclosed resume as my application for your position which you advertised. I am applying because I believe I meet all the essential criteria for the role, and strongly feel that I can make an effective and useful contribution to your company.

I possess excellent verbal and written communication skills and a pleasant, assertive manner. Good at problem solving skills, I am able to handle a high workload. My skills along with a strong sense of professional integrity have contributed significantly to my past achievements. Over time I have learned to be both efficient and diplomatic and can handle a number of different tasks at the same time. As an ambitious and capable individual I firmly believe that my expertise in almost every corner of the

Profession and would add significant value to a company as supportive of innovative solutions.

I would appreciate the opportunity to join an esteemed and reputable business such as yours. Once you have had an opportunity to review my attached resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Yours sincerely,

Elissa Roberts

Elissa Roberts

64 Bridesburg Drive

Etobicoke, ON

M9R 2K8

Phone: 647-***-****


A highly resourceful, flexible, innovative, and enthusiastic individual who possesses a considerable amount of knowledge regarding administrative and office procedures


Maintaining an electronic and hard copy filing system.

Providing training and orientation for new staff.

Coordinating and arranging repairs to office equipment.

Comprehensive knowledge of Microsoft Word, Outlook, Excel and Access.

Experienced with Yardi

Scheduling meetings and preparing agendas.

Effective organizational skills.

Organizing travel & accommodation arrangements.

Resolving administrative problems.

Conducting research on behalf of managers.

Scheduling and delegating administrative tasks.

Creating presentations and writing reports.

Experienced with Quick Books, Workday, Royal Bank insurance and Great West Life.


Attention to detail.

Punctual and reliable.

Can work without supervision.

Ability to cope and work under pressure.

Good written and verbal communication skills.

Able to work as part of a team.

Having a patient outlook.

Ability to multitask and manage conflicting demands.

Ability to prioritize tasks.


July 2018 – Oct 2018: Multiplex Construction

HR Administrator

On boarding

Scanned and input employee documents into database

Maintained employee files

Creating orientation package for new employees

Created files for new employees

Input employee mid- year and annual evaluation in database

Used workday software

Created and prepared bi-weekly employee payroll documents

Created, maintained and cancelled employee benefits

Created, maintained and cancelled life insurance policies

Email and respond to all issues involving employee benefits and documents and payroll

May 2018 – July 2018: Bentall Kennedy (LuCliff Place)

Jr. Administrator (Contract)

Answering calls on multi-line phone system, taking messages, transferring calls, made copies and filing

Preparing notices and letters

Booked suite viewings and show suites

Processing payments

Scanning documents, update resident information, update ledger in Yardi

Processing Pos and invoices

Ordered office and maintenance supplies

Issuing N1, N4 and tenant agreement

Assisting Property Management and other staff

Maintained confidential records and contracts.

January 2016- April 2018: OCC Eye Care

Ophthalmic Technician

Greet patients

Obtained patients medical history

Perform eye exams and fields

Prepare patients for eye procedures/surgeries

Perform treatment after eye procedures/surgeries

Fill out paperwork for doctor to review

January 2012 – January 2015: MI Construction Group

Administrative Assistant

Managed filing system and database for personnel containing complaints, special issues, and peer review (requiring strict confidentiality).

Facilitate agenda and materials for monthly meetings for President, Vice Presidents and Directors.

Additional Administrative tasks Small projects, reports, scanning, tracking, archiving, correspondence, data entry, calendaring, corporate credit cards, meetings, room reservations, travel, catering, supplies, filing as needed.

June 2007 – November 2011: Irving Design Build

Administrative Assistant/ Executive Assistant

Provided administrative support to the CEO and manage all office services.

Entered and maintained companies’ data into computer systems.

Created and broke down contractors projects and maintained paper files for company.

Created over 100 orders every month.

Opened, sorted, and distributed daily incoming mail to office staff.

Created spreadsheets, forms, letters and reports.

Answered telephones, recorded and relayed messages to staff.

Maintained confidential records and contracts.

Maintained office machines (postage, fax, copy machines, printers).

September 2004 - March 2007: Design Tapers

Administrative Assistant

Collation of receipts and input of expense reports.

Proficient in liaising with vendors; creating PO’s and adding invoices; follow-up on timely payment.

Compiling and updating the departmental Master Calendar to include executive and cross-department meetings.

Compiling and updating Master Telephone Lists.

Processing project orders: entails validating submissions; processing and delivering material.

Oversee status of common areas on floors making sure areas are clean, neat and organized and follow thru with correct department to resolve issues found.

April 2007-2011 (Part-time from home)

2011-Presnt (Freelance based on Availability)


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