Looking for Document Controller / Secretary post

Transferable Visa with NOC

Al Matar Qadeem, Doha State of Qatar

+974-****-****

**.***********@*****.***

MA. KATRINA C. MUIT

PERSONAL

SUMMARY

I am an experienced Document Controller, Secretary, and Administration Works responsible for Compiling, Maintaining Records and Examining Documents to ensure procedures are followed with minimal Supervision. Controlling the Receiving and Distribution of all Internal and External Documents pertaining with the project, in order to ensure they are made available under applicable revision to all the parts involved basing onto the project distribution matrix. Fully proficient in Computer Works such as Microsoft Office with Typing speed of 60wpm, Project Management Information System (PMIS) and with basic knowledge in AutoCAD Drafting. Attentive to detail, can demonstrate proven ability, knowledge and experience to interact readily across different departments within a multi-cultural and multi-functional environment.

SKILLS • Project Documentation / Controller, Administrator

• A Comprehensive knowledge in use of spreadsheets, database, word processing, outlook and other office automation tools/job specific software.

• Possess good knowledge in document control and management processes and standards and ISO standards.

• Typing Speed of 60 words per minute

• Well versed in Project Management Information System (PMIS)

• A well-mannered Receptionist capable of answering calls as well as entertaining visitors arriving in work premises

• With Introductory knowledge in AutoCAD Drafting

• Systematic and able to work under pressure

WORK HISTORY SENIOR DOCUMENT CONTROLLER / SECRETARY GCC-WADE ADAMS-TERNA –JOINT VENTURE

(15 October 2015 to 30 April 2019)

Project Included:

QATAR SOUTH DOHA INDUSTRIAL AREA-PACKAGE 2 (ASHGHAL ROAD PROJECT) Job Responsibilities:

• Direct reporting to Country Manager, Operations Manager and Project Director;

• Emailing and distributing all correspondence related to the projects;

• Supporting in maintaining all project internal and external correspondence hard and soft copies updated and making sure the logs are distributed regularly to make sure they are up-to date;

• Access to Upload/Download documents in the Project Management Information System (PMIS)

– SharePoint for the project;

• Distributing the documents, as per the distribution matrix in close coordination with PM;

• Set up/assist document control filling system and maintains updated files of various historical data and project documentations as per Document Control or other times Project-specific standards;

• Assist with QA/QC project documentation, test certificates and audits;

• Process technical documents, drawings, RFI’s, commercial correspondence from department for submission and approval to the client/consultant in a timely manner;

• Make sure that controlled copies of latest approved documents and drawings are given to appropriate staff, subcontractors and suppliers if applicable;

• Maintain the documents and drawings in the document control office under safe custody without any damage or deterioration with easy traceability;

• Routes all correspondences and incoming transmittals from Client/Consultant/Suppliers to respective manage and staff by email

• Plan and schedule meetings and appointments of resident Managers;

• Answers telephone, mail services and e-mail;

• Keeps a tab on the available stock of office supplies, stationery, office equipment, etc. and makes arrangement for placing a new order;

• Maintain the archives of documents and paperwork systematically; Page 2 MA. KATRINA C. MUIT

MEP DOCUMENT CONTROLLER / SECRETARY

TERNA QATAR

(15 MARCH 2013 TO 10 OCTOBER 2015)

Project Included: NORTH EAST UNDERGROUND CAR PARKING (QATAR FOUNDATION)

MEP DOCUMENT CONTROLLER / CLERK

TASEI & TAV

SKY ORYX JOINT VENTURE

(01 Sept 2012 to 14 March 2013)

Project Included: NEW DOHA INTERNATIONAL AIRPORT CP18 Job Responsibilities:

• Project Database Management System of airport project through zutec.com;

• Maintain a master register of the jobsite project documents;

• Maintain the ‘change register’ of the projects information for the project and construction managers;

• Register all incoming and outgoing correspondence;

• Archive and retrieve documents;

• Assist with QA/QC project documentation, test certificates and audits;

• Receive and transmit messages to and from the project and construction managers;

• Coordinate activities related to the Document Control procedure;

• Coordinate Site Engineers in Testing and Commissioning activities. DOCUMENT CONTROLLER / CLERK

TELECOM WORKS AND INTEGRATED SOLUTIONS INC.

CEBU, PHILIPPINES

(01 February 2012 to 30 August 2012)

Job Responsibilities:

• Encoding personal information of consumers based on the accomplished form;

• Set up and maintain database;

• Perform filing of paper documents and organize it according to area;

• Maintain updated records of all approved documents;

• Make sure that controlled copies of latest approved documents are given to the appropriate staff;

• Generate the various documents control as required by the head staff;

• Operate office equipment such as Fax machine, Printer and scanner;

• In-Charge of receiving telephone inquiries and provide information. PRODUCT PROMOTER

ALI BIN ALI

DOHA, STATE OF QATAR

(May 2011 to December 2011)

Job Responsibilities:

• Promotes Product that is newly recognized in the Market;

• Talking to Customers in different nationalities in order to promote the product;

• Gives some demos to customers especially to a product that needs some demo;

• Make reports for the products being sold and used for promoting and give it to the manager. SECRETARY / RECEPTIONIST

PETRA AIR CONDITIONING

DOHA, STATE OF QATAR

(March 2011 to April 2011)

Job Responsibilities

• Responsible for greeting visitors, offering them refreshments and directing them to the right person. Answering queries, calls and taking messages as well as screening phone calls;

• Responsible for organizing and maintaining good office environment. Maintaining proper files, both for important paper documents as well as for the electronic ones; Page 3 MA. KATRINA C. MUIT

• Organize and schedule meetings according to the manager’s requirement and making detailed note of the proceedings of the entire meeting;

• Doing clerical works as well as typing of data and documents needed;

• Answering Calls related to work and address to our superior, answering emails and make any responses which my superior told me so.

DATA ENCODER

HOME BASED (SELF-EMPLOYED)

CEBU, PHILIPPINES

(January 2010 to September 2010)

Job Responsibilities:

• Receives PDF format file and Encode it using Word format;

• Edit few grammars and spellings thru typing;

• Send it back to client.

ADMINISTRATION SECRETARY / DATA ENCODER

MISDA SECURITY AGENCY

CEBU, PHILIPPINES

(October 2008 to June 2009)

Job Responsibilities:

• Responsible for organizing and maintaining good office environment; Maintaining proper files, both for important paper documents as well as for the electronic ones;

• Organize and schedule meetings according to the manager’s requirement and making detailed note of the proceedings of the entire meeting;

• Doing clerical works as well as typing of data and documents needed. MEDICAL TRANSCRIPTIONIST

PACIFIC GLOBAL OUTSOURCE SOLUTION INC. (PGOSI)

CEBU, PHILIPPINES

(February 2008 to October 2008)

Job Responsibilities:

• Transcribes and edits recorded or written material, including operative reports, discharge summaries, patient history and examinations, physician letters and notes, and pharmacy, rehabilitation, autopsy, and x-ray report. Utilizes correct punctuation grammar and spelling, and edits for inconsistencies. ACCOUNT EXECUTIVE - SALES

CRO MAGNON CORPORATION (CMC)

CEBU, PHILIPPINES

(June 2007 to February 2008)

PRODUCTION OPERATOR

TAMIYA PHILIPPINES INCORPORATED

LAPU-LAPU CITY CEBU, PHILIPPINES

(October 2005 to April 2007)

EDUCATIONAL

ATTAINMENT

VOCATIONAL COURSE – MEDICAL TRANSCRIPTIONIST

MTC ACADEMY

GENERAL MAXILOM AVE. CEBU CITY, PHILIPPINES

2007

COLLEGE LEVEL - NURSING

OUR LADY OF FATIMA UNIVERSITY

NOVALICHES QUEZON CITY

2002-2004

FATHER URIOS HIGH SCHOOL

BUHAG MAGALLANES, AGUSAN DEL NORTE

1998-2002

Page 4 MA. KATRINA C. MUIT

PERSONAL

BACKGROUND

GENDER Female

DATE OF BIRTH 15 August 1985

PLACE OF BIRTH Caloocan City, Philippines

CITIZENSHIP Filipino

CIVIL STATUS Married

PASSPORT NO. EC5546452

VISA STATUS Company (with NOC)

QATAR VISA EXPIRY March 24, 2019

LANGUAGE SKILLS English, Tagalog, Cebuano

I hereby certify that the information enclosed herein is true and correct to the best of my knowledge, belief and ability. Sincerely,

Ma. Katrina C Muit

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