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Administrative Assistant Project

Albuquerque, NM, 87102
March 26, 2019

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Jamie Generous

*** ****** *** **, ***********, NM 87102



Knowledgeable and focused Administrative Professional with over five (5) years' experience in providing support to Director Level and Project Management staff.


University of Alaska Fairbanks August 2005-May 2008 Business Administration

Monroe Catholic High School May 2005 Diploma


Administrative Assistant 3

State of Washington - Olympia, WA

March 2017 to December 2018

•Provided administrative support to two (2) Program Supervisors and one (1) Program Specialist

•Scheduled travel using WA State government regulations and policies

•Issued purchase requests

•Initiated contracts and contract amendments

•Tracked budget spending and reconciled monthly reports for accuracy

•Processed meeting expense authorizations and substitute teacher reimbursements

•Planned and facilitated professional development trainings

•Assisted with grant application requirements and budgetary items

Planner and Scheduler

Aleut Operations and Maintenance, LLC - Fairbanks, AK

October 2016 to March 2017

•Provided administrative assistance to project team

•Tracked and planned design and construction activities

•Maintained status updates on all required contracts and purchase orders

•Reconciled and logged staff credit card purchases

•Point of contact for Submittal Exchange uploads and access privileges

•Answered all incoming calls and greet guests

•Maintained the database and spreadsheets with detailed information regarding contracts and construction progress

Assistant to the Director

University of Alaska Fairbanks, Design & Construction - Fairbanks, AK

June 2014 to September 2015

•Assisted with developing and tracking project assignments and project approvals for the Board of Regents

•Summarized data and compiled it into concise documents or reports as requested

•Arranged meetings, coordinated schedules, prepared agendas and meeting minutes

•Assisted the Director with establishing and implementing staffing needs for the Division.

•Coordinated with Facilities Services Human Resources and Division Supervisors to update position descriptions, advertise, and schedule interviews as needed

•Ensured new employees had completed necessary documents and training

•Served as building coordinator on matters related to office space including, but not limited to, office improvements, safety and repairs

•Budgetary authority and input on spending and allocation of departmental funds up to $5,000 per purchase, $25,000 per month

•Assisted the Director with researching and establishing annual budgets

Administrative Assistant

University of Alaska Fairbanks, Design & Construction – Fairbanks, AK

January 2012 to June 2014

•Gathered information and specifications from consultants and project managers to incorporate into bid documents and professional contracts

•Coordinated duplication of plans and specifications for distribution to plan centers, UAF departments, and for sale to the public

•Monitored projects according to policies in use, and work with contractors to ensure all required paperwork is accurate, complete and timely

•Prepared and processed technical material, forms, correspondence, and confidential documents

•Authorized project-related purchases up to $5,000.00 per month

•Reconciled credit card charges for the entire department

•Developed, formatted, and maintained project spreadsheets, databases and reports to track project budgets and construction related activities

•Ensured that all professional contracts, required paperwork and forms are correct and compliant with

University of Alaska, State, and Federal policies

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