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Kareen F. Jucutan

Document Controller

KAREEN F. JUCUTAN

Document Controller

NATIONALITY

Filipino

DATE OF BIRTH

** ******* ****

EDUCATION

Bachelor of Science in

Computer Science

(2002-2006)

COURSES

University of Mindanao,

Davao City Philippines

LANGUAGE(S)

Filipino

English

Arabic (Basic)

SOFTWARE/HARDWARE

KNOWLEDGE

A very high - level of

interpersonal skills such as;

• Proficient in general

computer application such

as Microsoft Office

application, software

application (EDMS,

Laserfische, Pro-liance, and

Aconex)

CAREER SUMMARY

A forward thinking and much experience in administration, possessing drive, ambition and ability. Having a broad knowledge of organizing and supporting the day to day activities. Flexible with strong team-working skills, able to work individually or as part of a group. Involve in a wide variety of tasks in areas such as incoming and outgoing transmittals/submittals. Excellent organizational skills gained through all-round administrative experience, now looking for an opportunity for personal development and career progression with a reputable medical organization.

AREAS OF EXPERTISE

6+ years – Document Controller Experiences- Structural and Infra

(Consultant and Main Contractors) in Qatar

3+ years – Medical Adjuster/Claims Processors in Health and Medical Insurance Company in Jeddah, KSA

3 years – Data Entry Operator in FMCG Company in the Philippines

Over all 12 years plus experiences in Administrative and clerical jobs. EMPLOYMENT RECORD

Louis Berger International

02 July 2018 – Till Date

Site Document Controller

Project Title: SRHS018 – Flood Prevention Scheme- Phase 2, Package 2 Client: Ashgal (PWA)

Project Cost: QR 69,000.00 Million

Project Description:

Storm water line (Solid & Perforated Pipes)

HDPE Pipe

GRP Pipe

RC Pipe

Precast Manhole

Precast Soakaway Manholes

Lagoon

Survey and Design the drainage works

Construction of Surface water network

Construction of Perforated pipe with gravel trench 02 July 2018 – Till Date

Site Document Controller

Project Title: SRHS018 – Flood Prevention Scheme- Phase 2, Package 3 Client: Ashghal (PWA)

Project Cost: QR 42, 274.00 Million

Responsibilities:

• Clerical and Data Entry works.

• Collect, scan and upload documents following set procedure.

• Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system.

• Perform Structural daily documentation (Receiving, stamping, issuing and registering, emailing & uploading in systematic procedure).

• Tracking the pending documents through weekly progress reports.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

• Creating various registers, databases and libraries of the engineering codes and standards.

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Kareen F. Jucutan

Document Controller

• Maintains documents and protects operations by keeping information confidential.

• Prepares reports by collecting information.

• Secures information by completing database backups.

• Provides historical reference by utilizing filing and retrieval systems.

• Contributes to team effort by accomplishing related results as needed.

• Coordinate with QA/QC for maintaining quality documentation, document registrar, material registrar & drawing registrar.

• Submission of documents and creating submittals and transmittals through systematic procedure.

• Responsible for incoming and outgoing Transmittals/Submittals.

• Arranging appointments and making messages.

• Typing, creating and maintaining filing systems.

• Scheduling and attending meetings, creating agendas and taking minutes

- shorthand may be required.

• To remind the inspectors, sub-contractors for all pending documents such as Submittals and Inspection Request.

• Day-to-day receiving emails and sending replies.

• Maintaining documents for project undertaken by contracting division making in use the project numbering system for easy traceability and proper filing of soft and hard copy.

• Tracking the pending documents through weekly progress reports.

• Notifying the involved party for tracking appropriate action on the pending Manual.

• Export of As-Built files in the customer required format.

• Bring up quality forms, checklists as and when needed in coordination with QA/QC Engineer for technical aspects.

• Screened calls and attended to inquiries of both external and internal clients.

• Maintaining detailed register of all incoming and outgoing mail/documents, stamping and recording of documents before circulating for distribution to the project.

Construction Development Company LLC

30 May 2018 - 05 Jan 2016

Document Controller Coordinator

Project Title: Centralize Custom Inspection Area (CCIA) Client: New Port Project (NPP-Package 47)

Project Cost: QAR 862,800,000 Million

Project Description:

The CCIA package comprises the design and construction of all infrastructure, utility (including utility buildings) and buildings located on a plot to the north of the new port basin. Key elements include: Paving, internal roadworks, traffic signages, power, wet utilities, instrumentation and controls, area lighting, security system, buildings, HVAC, fire protection, plumbing, X-Ray Scanners, telecommunications, hard and soft landscaping and irrigation.

Responsibilities:

• Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system.

• Perform Structural daily documentation (Receiving, stamping, issuing and registering, emailing & uploading in systematic procedure).

• Tracking the pending documents through weekly progress reports

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

• Creating various registers, databases and libraries of the engineering codes and standards.

• Maintains department schedule by maintaining calendars for department Page 3

Kareen F. Jucutan

Document Controller

personnel, arranging meetings and conferences.

• Completes requests by greeting customers, in person or on the telephone, answering or referring inquiries.

• Maintains confidential documents and protects operations by keeping information confidential.

• Collect, scan and upload documents following set procedure.

• Maintains technical knowledge by attending educational workshops, seminars and safety training.

• Prepares reports by collecting information.

• Secures information by completing database backups.

• Provides historical reference by utilizing filing and retrieval systems.

• Maintains technical knowledge by attending educational workshops, seminars and safety training.

• Contributes to team effort by accomplishing related results as needed.

• Coordinate with QA/QC for maintaining quality documentation, document.

• Organizing and servicing meetings (producing agendas and taking minutes), managing databases and letter writing.

• To remind the inspectors, sub-contractors for all pending documents such as Submittals and Inspection Request.

• Ensuring sequential numbering in each and every outgoing documents and correspondence.

• Responsible for inquiring and sending RFQ’s to suppliers do follow- ups via call and mails.

• Arrange gate pass request for daily visitors of the Project.

• Coordinates with the timekeepers for the daily manpower reports. Doing administrative works such as follows:

- Coordinates with the HR team for the employee’s status, manpower recruitments, visas, air tickets, hotel booking.

• Make Local Purchase Order (LPO) after receiving the Material Requisition from concerned staff and after receiving all quotation from suppliers.

• Maintaining detailed register of all incoming and outgoing mail/documents, stamping and recording of documents before circulating for distribution to the project.

• Collect, scan and upload documents following set procedure. AECOM Middle East Ltd., Qatar

31 Dec 2015 - Dec 2014

Site Document Controller

Project Title: Wakrah Stadium Precinct (FIFA World Cup 2022) Client: Supreme Committee for delivery and Legacy

Project Cost: € 587.3 Million

Project Description:

Design, engineer, construct, test, commission and complete a 40,000 seats two tiers FIFA compliant Stadium with designated VVIP/VIP/Hospitality level, including Masterplan Works, Community Market and Retail, Energy Center, Infrastructure, Landscaping, Utilities and Road Works within the site. The Work also includes all MEP works.

Project Title: Roadway & Drainage for Roads & Infrastructure in Wadi Aba Seleel in Contract 2

Client: Ashgal (PWA)

Project Cost: QR 663,063 Million (estimated)

Project Description:

Road Network with fully paved carriageways, including signalized junctions

(traffic signals) and Roundabouts at grade with provision for pedestrians and cyclist.

On street parking layout and configuration.

Kerb lines and footways adjacent to roads.

Road signs (including signage gantries), lighting and road markings as required. Page 4

Kareen F. Jucutan

Document Controller

Section of Al Wakra Tunnel for Surface water and Groundwater.

Pump Station complete with infrastructure including header tank, mechanical and electrical equipment, control and instrumentation, treatment facilities.

Access roads, surface water twin rising mains, groundwater rising main, valve chambers, drainage.

Soft and hard landscaping.

Responsibilities:

• Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system.

• Clerical and Data Entry works.

• Perform Structural daily documentation (Receiving, stamping, issuing and registering, emailing & uploading in systematic procedure).

• Tracking the pending documents through weekly progress reports.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

• Creating various registers, databases and libraries of the engineering codes and standards.

• Setting up and maintaining hard copy files of those documents for which hard copies are required by Project Procedures and keeping them in secured storage.

• Distributing the documents in accordance with the approved ‘distribution matrix’.

• Notifying the involved party for tracking appropriate action on the pending Manual.

• Sending remind the inspectors, sub-contractors for all pending documents such as Submittals and Inspection Request.

• Bring up quality forms, checklists as and when needed in coordination with QA/QC Engineer for technical aspects.

• Maintains confidential documents and protects operations by keeping information confidential.

• Collect, scan and upload documents following set procedure.

• Filing and organization of documents (both electronic and / or hardcopies).

• Quality & compliance checks on documents.

• Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle.

• Distribution of documents to relevant people or organizations team.

• Numbering & identification of documents.

• Maintaining detailed register of all incoming and outgoing mail/documents, stamping and recording of documents before circulating for distribution to the project.

Sinohydro Engineering Qatar

30 Nov 2014 - 20 Mar 2013

Site Document Controller

Project Title: Micro Tunneling, Enabling, Excavation and Backfilling Works in Lusail City, Doha Qatar

Client: Qatari Diar (Qatar, Lusail New City Development- CP2) Project Cost: QR 499,000.00 Million (contractual Value) Project Description:

Earth-rock open excavation (3,580,000 m3)

Earth backfill (2,740,000 m3)

Concrete (510,000 m3)

Reinforcement fabrication and erection (82,000 t.)

Pipeline installation for water supply and drainage (72 km.), Road: (20 km) Responsibilities:

• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial Page 5

Kareen F. Jucutan

Document Controller

correspondence.

• Generate the various document control reports as required.

• Maintain updated records of all approved documents and drawings and their distribution clearly.

• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

• Maintaining the files and control logs as required by the project.

• Typing of site documents, and follow up of all the site needs.

• Input document data into the standard registers ensuring that the information is accurate and up to date.

• Distribution of documents to relevant people or organizations team.

• Clerical and Data Entry works.

• Perform Structural daily documentation (Receiving, stamping, issuing and registering, emailing & uploading in systematic procedure).

• Tracking the pending documents through weekly progress reports.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

• Creating various registers, databases and libraries of the engineering codes and standards.

• Setting up and maintaining hard copy files of those documents for which hard.

• Collect, scan and upload documents following set procedure.

• Filing and organization of documents (both electronic and / or hardcopies).

• Quality & compliance checks on documents.

• Control over documentation modification, distribution, issuance (as per procedure) during its whole lifecycle.

• Numbering & identification of documents.

• Coordinate with QA/QC for maintaining quality documentation, document registrar, material registrar & drawing registrar

Saudi Next care Inc., Jeddah, KSA

Feb 2013 - Oct 2009

Claims processor and Adjuster

Line of Business: Medical Insurance Company

Client: Third Party Insurance Entire Middle East Hospitals & Clinic Association

(Health & Life Insurance)

Project Description:

TPA and Health Insurance

Party Medical Insurance

TPA in Medical Billing

TPA in Mediclaim

Responsibilities:

• Analyze statistical data, such as mortality, accident, sickness, disability, and retirement rates and construct probability tables to forecast risk and liability for payment of future benefits.

• May as certain premium rates required and cash reserves necessary to ensure payment of future benefits.

• Examine and analyze accounting records to determine financial status of establishment and prepare financial reports concerning operating procedures.

• Review settled insurance claims to determine that payments and settlements have been made in accordance with company practices and procedures. Report overpayments, underpayments, and other irregularities. Confer with legal counsel on claims requiring litigation.

• Witnesses, or claimants to compile information. Calculate benefit payments and approve payment of claims within a certain monetary limit.

• Day-to-day receiving emails and sending replies.

• Process patients claims through systematic procedures and manual Page 6

Kareen F. Jucutan

Document Controller

computation.

• Documents medical claims actions by completing forms, reports, logs, and records.

• Resolves medical claims by approving or denying documentation; calculating benefit due, initiating payment or composing denial letter.

• Ensures legal compliance by following company policies, procedures, guidelines, as well as state and federal insurance regulations.

• Maintains quality customer services by following customer service practices; responding to customer inquiries.

• Provides legal support by assembling documentation for settlement action.

• Protects operations by keeping claims information confidential.

• Prepares reports by collecting, analyzing, and summarizing information. Consumer Linkage Company (FMCG), Davao City Philippines Dec 2008 - Nov 2006

Data Entry Operator

Responsibilities:

• Entering customer and account data from source documents within time limits

• Compiling, verifying accuracy and sorting information to prepare source data for computer entry

• Reviewing data for deficiencies or errors, correcting any incompatibilities and checking output.

• Insert customer and account data by inputting text based and numerical information from source documents within time limits

• Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry

• Review data for deficiencies or errors, correct any incompatibilities if possible and check output

• Research and obtain further information for incomplete documents

• Apply data program techniques and procedures

• Generate reports, store completed work in designated locations and perform backup operations

• Scan documents and print files, when needed

• Keep information confidential

• Respond to queries for information and access relevant files

• Comply with data integrity and security policies

• Ensure proper use of office equipment and address any malfunctions PERSONAL INFORMATION

Citizenship: Filipino

Civil Status : Married

Current Address : Doha, Qatar

Mobile Contacts : +974-********

Email : ac8wit@r.postjobfree.com

I HEREBY CERTIFY THAT ABOVE MENTION INFORMATION IS TRUE AND CORRECT TO THE BEST OF KNOWLEDGE AND EXPERIENCE.

Signed

Kareen Jucutan

Applicant

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