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Executive Assistant Administrative

Elizabeth, NJ
March 25, 2019

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Jesse Lewis Jr.

212-***-**** ~ ~

Operations & Administration Professional

Management: Program & Administration Information Management & Logistics Juggle multiple priorities Liaison across departments Fast Learner Effective working independently & team player

Jack of many trades!

Travel Planning: Domestic & Int.

Meeting & Event Coordination

Benefits Administration

Project Coordination

Payroll Processing

On boarding new employees/clients

Professional Experience

New York City Schools Construction Authority, Long Island City, NY 2018 New York State Public Benefit Corp: Manages design, construction & renovation of NYC school facilities. Executive Secretary: Contract Administration

Assist with “crunch” to ensure completion of mentor plan for fiscal year. Prepare bid packages for potential bidders; assist with bid openings to document results; track Bid Tab information; assist in “page check” for specs and drawings. Arrange & manage pre-bid meetings. National Black Leadership Commission on AIDS, Inc., New York, NY 2015 – 2017 Non-profit founded in 1987, to educate, mobilize & empower black leadership in fighting HIV/AIDS. Executive Assistant to President / CEO

Administrative support to President / CEO & Vice President of Administration.

• Liaison to National Board of Directors.

• Oversee office staff/management; Human Resources functions (On boarding, payroll processing Paychex System, Benefits Administration: Health, Life, PSA, Dental, AFLAC.

• Coordinate special events/conferences; Assist with development & fund raising. Iris House, Inc., New York, NY 2013 - 2014

Community center providing support, prevention & education for women & families affected by HIV/AIDS. Executive Assistant: Executive Director & Senior Director of Administration Responsible for day-to day operations, coordinate calendars & events, screen calls.

Coordinate Board of Directors meetings, prepares agendas, record meeting minutes.

Coordinate New Hire & Termination/Resignation process. Public Agenda, New York, NY 2011 – 2012

Nonprofit research, public engagement organization. Founded in 1975 by Dan Yankelovich & Cyrus Vance Executive Assistant: President & Senior Staff

Calendar management, travel arrangements, logistics. Coordinated meetings and events.

Liaison to Board of Directors, increasing board communication for President.

Negotiated with building management & vendors, decreased equipment & supplies costs. Infineum USA LP, Linden, NJ 2010 - 2011

Leading global developer, manufacturer and marketer of lubricant and fuel additives. Assistant Buyer/Team Coordinator-Logistics & Tolling Supported Manager, Global Procurement, 2 Global Procurement Advisors, Global Procurement Buyer.

Updated procurement contract information in SAP for increased contract monitoring

Maintained all global procurement contracts electronically in SharePoint & physical paper files.

Created & maintained purchase orders relating to procurement contracts in SAP.

Prepared contract amendments.

Coordinated the bid administration process, preparing and disseminating bid packages, coordinating conferences with potential bidders, tracking/overseeing sealed bid opening process. Forum Temporary Services, New York, NY 2007 - 2009 Veteran-owned firm, industry leader in professional staffing, vendor management & financial consulting. Executive Assistant

NYU School of Medicine, NYC. Supported Chairman, Department of Medical Parasitological and Director, Institute for Urban and Global Health.

Harry Fox Agency, NYC. Supported President & CEO.

Disney Publishing Worldwide, NYC. Supported Vice President, Global Books Group.

NYU Department of Orthopedic Surgery, Bellevue Hospital: NYC. Maintained rotation schedules. Administrative Assistant

Mt. Sinai School of Medicine, NYC. Division of Medical Oncology, Supported 2 research professors.

NYU Langone Medical Center, NYC. Campus Transformation Office. Supported construction managers. Special Projects:

Bayonne Medical Center, Bayonne, NJ. Supported VP of Human Resources. Editorial Assistant:

Disney Publishing Worldwide, NYC. Supported Sr. Editor, Hyperion Children’s Books. Program Assistant:

College Board, NYC. Supported Chinese Language/ Culture Initiatives Team. The CIT Group, Livingston, NJ 2001 - 2007

Financial holding company providing financing & leasing capital to over 30 industries. Executive Assistant, Business Development /Team National Support Supported VP Business Development, 2 National Account Managers, 5 Development Coordinators, 3 SBA Loan Referral Specialists, 5 Credit Underwriters, 5 Loan Closers. Managed support staff.

Provided ACT training for new regional account managers

Coordinated Small Business Lending integration from ACT to

Coordinated 120+ trade shows for CIT Small Business Lending nationwide @ $4 million budget.

Monitored trade show budget and processed all trade show related expenses. Computer Skills

SAP, Microsoft Word Excel PowerPoint Access Outlook SharePoint Lotus Notes Adobe Acrobat PhotoShop Internet Explorer ACT 2000 WebEx Live Meeting Donor Perfect Fund EZ QuickBooks Rocket Matter ADP (Payroll), Airtable Education

• Bachelor of Science: Jacksonville University, Jacksonville, FL.

• Certifications:

o Office Automation, Union County College, Elizabeth, NJ o Metrix Learning Management System

Process Management Process Groups

Project Management Overview: PMBOK Guide Fifth Edition

Project Management Fundamentals

o HIV 101, New York City Department of Health

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