SUMMARY Self-disciplined professional who possesses 10+ years legal billing and administrative experience. Ability to anticipate work needs, achieve timely deadlines, solve complex problems in fast-paced environments, and research data with minimal supervision. Dedicated team player capable of motivating high levels of performance in others. Consistently demonstrates flexibility, excellent planning, initiative, and professional demeanor.
Excellent Communication Skills
Building Relationships & Leadership
Analytical and Decision Making Skills
Financial Services & Administrative Experience
Time Management & Organizational Skills
Microsoft Office (Word, PowerPoint, Excel)
2015 – Present Michael Love, CPA Houston, TX
Billing Coordinator/Administrative Assistant
Billing coordinator for full-service accounting firm licensed in Texas that provides services for business owners, executives, and independent professionals.
Process invoices and make revisions as needed including transfers, write-offs, adjustments, etc.
Create and distribute billing worksheets on a monthly basis.
Ensure that significant client transactions and account balances are properly identified, researched and resolved.
Perform general administrative duties as needed.
2002 – 2014 BakerBotts LLP Houston, TX
Client Billing Coordinator
Support 30+ attorneys/partners in coordinating and facilitating development plans and procedures.
Effectively communicate with high level management to resolve issues around billing, transfers, write-offs, hour changes, adjustments, retainer funds, and other modifications.
Create and distribute monthly reports, instruct new employees on operations and Enterprise Billing System, maintain contact with staff/vendors/clients, and assist with special projects as needed, resulting in the creation of a position to support and increase business volume and productivity for the firm.
Distribute monthly proformas; review and make necessary corrections on proformas and prebills for submission, generating client invoices for payment.
Resolve questions, problems and special requests from lawyers, paralegals and administrative staff.
Set up and maintain client matter rates and cost expectations as directed by billing lawyer.
Concentrate on high volume electronic billing for Marathon Oil and other top clients including generation of invoices for submission to clients for payment; Handle new client setup for Marathon which includes task and activity code set up, maintenance and entry of client internal numbers in the billing system, and input of all timekeeper rates and changes.
Maintain contact with lawyers, staff and clients with confidentiality of client and firm business.
1998 – 2002 Fouts & Moore LLP Houston, TX
Assisted chief financial officer with all accounting operations and procedures.
Focused on heavy data input of time and expenses, creating and modifying pre-bills, write-offs, transfers, adjustments, extensive editing, mailing invoices, processing statements of delinquent accounts, accounts receivable and accounts payable, cash receipts, trust funds, reconciliation, posting final bills, and general bookkeeping.
In the absence of the CFO, produced financial reports, general ledgers, made daily bank deposits, and draft monthly closeout system reports.
1997 – 1998 Brown, Sims, White & Wise Law Firm Houston, TX
Record and process day-to-day financial transactions.
Responsible for inputting and modifying time, processing statements of delinquent accounts, creating and confirming mail invoices, general billing memos, accounts receivable, and reconciliations.
Collected and cross-referenced supporting documentation to prepare/review accounting schedules, documents, reports and/or journal entries.
Required to reconcile account activity and billing discrepancies.