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administrative assistant

Markham, ON, Canada
March 23, 2019

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Telephone: +1-905-***-****, E-Mail:


An experienced Admin Assistant and/Purchase Assistant with over 5 years of experience in an Administrative and Executive capacity, managed the administrative work and office of the General Manager of a large Group. Reporting directly to the GM, Providing support in a one-on-one working relationship with a comprehensive understanding of the functioning of the executive office. An individual with the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. AREAS OF EXPERTISE

Managing files, Records & Documents Procurement of Material Managing calendar & Travel Data entry

Microsoft Office ( word, excel, power point, outlook) Office management Vendor Management Customer Service


September 2017 – February 2019

Master of Engineering Entrepreneurship and Innovation (McMaster University) August 2014 – January 2017, Bilal General Transport, Dubai, UAE. Admin Assistant/Executive Assistant

Key Deliverables:

Handling all secretarial and administrative duties with little to no support

Assisting GM in routine activities.

Calendar Management – fixing up appointments, travel bookings etc.

Proficient in MS Office (Word, Excel, Outlook, PowerPoint)

Managing filing system and Recording information as needed

Coordinate with different departments, to understand their material requirements and collect requests for the same.

Comparing quotes, preparing comparison sheets, and negotiating with suppliers for best prices.

Prepare purchase orders, organize approvals and send copies to suppliers and to departments originating the requests.

Respond to customer and supplier inquiries about order status, changes, or cancellations.

Responsible for maintaining complete supplier wise purchase history and managing the related database.

Ensure the quality & quantity of the requested materials delivered at project sites & offices.

Communicating & coordinating with buyers and suppliers, on a routine basis.

Preparing the agreements of different projects done by company.

Manage office equipment and office space

Strictly adhering to office policies and procedures, especially regarding confidentiality. January 2011 – April 2014, Chandigarh University, India Admin Assistant/Purchase Assistant

Key Deliverables:

Prepared purchase orders, solicited quote proposals and suggested course of action for procurement of requisitions for materials and services

Review, enter, and maintain manual and computerized records of purchase requisitions and data, items purchased, costs, schedule of deliveries, vendor performance, inventories

Confirmed day-to-day purchase orders. Prepared daily Material Demand reports and open Purchase Order reports.

Evaluate Supplier performance based on conformance and non-conformance deliveries.

Communicate between vendor and customer on scheduling and delivering progress.

Maintain inventory by counting weekly to ensure the quantity are correct.

Provided administrative support for Departments. December 2017 – Present, Freshii, Hamilton (Part-time) Night shift supervisor

Key Deliverables:

Welcoming and attending to the needs of the customer.

Resolving any service issues.

Make sure that all other team members are completing their tasks on time.


Training new employees.

Providing customer with superior knowledge of all the product lines and services available.

Ensuring complete satisfaction to retain and gain business.

Assisting customer by providing information and answering questions.

Maintain and balance cash drawer daily.

Operates cash register accurately and scans all products. ACADEMIC CREDENTIALS

September 2017 – February 2019

Master of Engineering Entrepreneurship and Innovation (McMaster University) MCA (Master’s in Computer Application) 2009 – 3 years MCA Program Punjab Technical University (CGC)

BCA (bachelor’s in computer application) 2006 – 3 years BCA Program Punjab Technical University (CGC)


2003 – 2004: X St. Paul’s Sr. Sec School

2005 – 2006: XII St. Paul’s Sr. Sec School



Fiscal Software (Basics)

Extra-Curricular Activities

Won Prizes for school & college in singing and dancing competition.

Won 1st prize in Inter school declamation contest.

Organizer of College Annual fest for 4 years.

Personal Details

DOB: 28th January 1989

Hobbies: Cooking and Travelling

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