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Executive Assistant

Location:
Dracut, Massachusetts, United States
Salary:
55000
Posted:
March 22, 2019

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Resume:

Kristin M. Snyder

*** ********** ******

Dracut, Massachusetts 01826

Ph: 781-***-**** Email: ac8vd6@r.postjobfree.com

Experience, Qualifications and Highlights:

Administrative professional with progressive experience supporting senior level executives in areas such as; travel planning, calendar management and expense reporting.

Fosters positive relationships and establishes rapport at all levels of interaction.

Effective performer under pressure; in self-managed projects and as a supportive team member.

Highlighted Areas of Expertise:

Microsoft Word, PowerPoint, Excel, Outlook and Internet applications

Siebel, Salesforce, Prism, Concur, Databasics, Survey Monkey, QuickBooks, and Electronic Medical Records (EMR)

GoToMeeting, OpenVoice and WebEx

Demonstrates high level of initiative and professionalism

Strong and proven work ethic

Administrative planning, coordination and follow through

Professional Experience:

Infinity Biomedical Group Chelmsford, Massachusetts

May 2018 – October 2018

Executive Assistant / Office Administrator

Provided direct support to the President/Owner of the company.

Scheduled all international/domestic flights along with all hotel reservations.

Maintained all vendor and contractor agreements along with the monthly invoices via QuickBooks or Bill.com..

Coordinated weekly team meetings for contractors assigned to various client projects.

Responsible for covering reception area, office telephone and supplies.

SGM Construction Cambridge, Massachusetts

July 2016 – April 2017

Executive Assistant / Office Administrator

Compiled and submitted vendor invoices and expense reports for payment.

Scheduled and prepared estimates, price quotations for new and existing customers.

Maintained leased equipment to ensure agreements were current.

Coordinated weekly team meetings and work schedules for employees.

Responsible for purchasing and maintaining office equipment and supplies.

Doble Engineering Company Watertown, Massachusetts

September 2013 – February 2016

Executive Assistant / Sr. Administrative Assistant

Provided direct support to the President and the Executive Management Team while performing assigned daily administrative tasks.

Managed a heavy travel calendar and responsible for reserving domestic/international flights, hotels, rental car and/or car service.

Coordinated complex meeting schedules and prepared conference rooms to ensure proper connectivity for audio/video conference calls.

Compiled and prepared PowerPoint presentations for quarterly employee meetings, client conferences, and various speaking engagements.

Responsible for reconciling, preparing and submitting expense reports for payment.

Doble Engineering Company Watertown, Massachusetts

December 2011 – September 2013

Sr. Administrative Assistant

Processed and managed the STR (Short Term Rental) requests, generating approximately $2M dollars of revenue.

Recognized for strong project management and great attention to detail.

Assisted GPS department with formatting detailed lab reports and converting to Excel and Word documents.

Customized and tailored training documents and PowerPoint presentations for Client

Service department using Salesforce, Word, PowerPoint and Adobe.

Maintained on-line survey and compiled response ratings for detailed analysis report.

Participated in marketing initiatives, including proof-reading material, updating client database and sending email blasts.

Prepared and processed purchase requisitions and check requisitions for vendor invoices.

Responsible for submitting office supply orders for all departments and locations within U.S. Maintained on-line vendor accounts for Fire Retardant (FR) clothing.

Yogman Pediatric Associates Cambridge, Massachusetts

May 2007 – November 2011

Medical Secretary

Researched unpaid insurance claims and settled outstanding financial records.

Daily reconciliation of patient labs via on-line application and update EMR.

Scheduled and received patient appointments in a fast-paced office.

Triage patient calls for three doctors.

Processed and compiled medical records for new and established patients.

Coordinated specialty consultations along with prior laboratory testing.

United Distributors, Inc. Billerica, Massachusetts

April 2002 – May 2007

Executive Assistant to Chief Executive Officer / Office Manager

Provided direct support to CFO, Sales and Marketing Manager, and four Sales Account Managers.

Researched daily project leads to ensure accuracy and status for Sales department.

Prepared expense schedules, balance sheets, invoices and sales reports.

Organized special events such as; industry trade shows, grand openings, seminars/workshops, and sales related functions.

Maintained and ordered all office equipment and supplies.

Scheduled and attended monthly Management Meetings to record meeting minutes and action items.

Prepared customer mailings, monthly newsletters, price updates, new product information and various marketing material.

MCI Telecommunications Boston, Massachusetts

February 2000 – January 2002

Executive Assistant to Vice President of Sales

Effectively assisted the VP of Sales and Global Marketing & Sales Team.

Organized special off-site events for the team.

Prepared the monthly budget, salaries, expense reports, and weekly sales forecasts.

Gathered and maintained client data for both US and Canadian Sales Teams.

Responsible for purchasing and maintaining office equipment and supplies.

Education:

North Cambridge Catholic High School

1983 – 1987

High School Diploma

Nocera Hair Design

1989

Manicurist License

Catherine Hines

1994

Esthetician License

Catapult Computer Training

1999 – 2000

Training Certificate(s)



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