Resume

Sign in

Administrative Assistant Executive

Location:
San Francisco, California, United States
Salary:
70,000.00
Posted:
March 22, 2019

Contact this candidate

Resume:

ROSALYND LIMIN

Cell: 415-***-**** - Email: ac8vc6@r.postjobfree.com

I am seeking fulltime permanent employment.

I work hard to get the job done with a Can-Do Attitude. I am inspired by technology.

Advanced in Outlook Calendaring, Microsoft Word, Excel, PowerPoint, Concur, Resource Scheduler

Typing 70 wpm

Strong customer service skills, high-traffic reception skills, domestic/international travel arrangement

EDUCATION

George Washington University

Associate’s in Project Management, Risk Management, Negotiation Skills

Rockhurst University Continuing Education Center

Certificate in How to Excel as an Administrative Professional

PROFESSIONAL BACKGROUND

April 2018 to March 2019

Temp Assignment through Officeteam

Executive Administrative Assistant, Technology Investments – JPMorgan Chase & Co., S.F., CA

Arrange domestic and international travel

Coordinate meetings: logistics, catering, visitor registration, Wi-Fi passwords

Prepare and reconcile expense reports with thorough understanding of company’s expense policy

September 2017 to January 2018

Fulltime position. Position was reclassified, which ended up not being the direction I wanted to take in my career.

Executive Assistant, Global Advisors – State Street Bank & Trust, S.F., CA

Arranged domestic and international travel

Meet and greet high-profile clients

Composed letters, Excel spreadsheets, and PowerPoint Presentations

Prepared and reconciled expense reports

April 2016 to September 2017

Full-time position. The union did not fight to have vacation and health benefits added to the position.

Administrative Assistant, Environmental Services - Kaiser Permanente, So. San Francisco, CA

Created and maintained office files: personnel and HR/Staffing-related documents

Data entry: engineers’ billable hours

Dispatched incoming calls from all hospital units, to the engineers and housekeepers

Approve conference room requests in Resource Scheduler system

Extract reports from Resource Scheduler to confirm meetings and room setup styles

January 2015 to November 2015

Full-time position. Laid-Off due to company cutbacks/downsizing. Sun Edison merged with FirstWind which caused a duplication in positions. Employees with a longer tenure were kept.

Administrative Assistant, Legal Dept. – Sun Edison LLC, S.F., CA

Utilized Concur systems to review and process travel, entertainment, and meal expense reimbursements

Worked with various title companies to gather title reports for the Sun Edison Legal Dept. and Sales team

Prepared and submitted legal real estate documents to RecordMyDocs.com to be recorded

Managed fully executed legal documents in BOX

Backup to Receptionist; Received visitors and deliveries; Provided professional front desk coverage

December 2014 to December 2014

Temp Assignment through Officeteam

Properties Administrator, Building Management – Jones Lang LaSalle, S.F., CA

Processed Accounts Payables/Receivables in a timely manner

Ensured that Certificates of Insurance are accurate and in compliance of ownership standards

Responded to tenant requests in a professional and seamless manner

Worked closely with building security and janitorial personnel to ensure tenants needs were met

R. Limin, Page 2

August 2014 to October 2014

Temp Assignment through Manpower

Clerk – Bimbo Bakeries - Oroweat, So. S.F., CA

Organized active, terminated, and Workers Comp employee files

Prepared files to be shipped to other Bimbo Bakeries locations

Backup to Receptionist; Received visitors and deliveries; Provided professional front desk coverage

July 2014 to August 2014

Temp Assignment through Officeteam

Receptionist – Carr Workplaces, S.F., CA

Received visitors; Provided professional front desk coverage

Maintained conference rooms, reception area, kitchen, copy rooms, restroom

Sorted mail; Prepared FedEx packages; Prepared outgoing mail (weigh and US postage)

Phone coverage; Issue parking validation

May 2014 to May 2014

Temp Assignment through Strategic Staffing

Office Manager – Lockton Insurance Brokerage, S.F., CA

Onboard/off-board employees

Responded to all facilities needs for the San Francisco and San Jose offices

Booked conference rooms: setup and breakdown of the meetings: catering, audio visual, etc.

Mailed distribution

Submitted vendor invoices for payment processing

Backup to Receptionist

March 2014 to May 2014

Temp Assignment through Manpower

Clerk – Bimbo Bakeries - Oroweat, So. S.F., CA

Organized active, terminated, and Workers Comp employee files

Prepared files to be shipped to other Bimbo Bakeries locations

January 2014 through January 2014

Temp Assignment through Manpower

Executive Assistant – McGuire Furniture, S.F., CA

Shipped furniture and textile samples; labeled and organized inventory

Screen/direct telephone calls; received guests and deliveries

December 2013 through December 2013

Temp Assignment through DM Stone

Receptionist – The Surplus Line Association, S.F., CA

Screen/direct a high volume of telephone calls; received incoming mail and couriered packages

March 2013 through June 2013

Temp Assignment through Rose International

Administrative Assistant III - Bank of America Merrill Lynch, S.F., CA

Supported Corporate Investment Bankers, Robert Shaw, James Buxton, Max Mendenhall, Michael Wagner, Jason Morris

Supported the Managing Director, and staff of the Technology Department

Screen/direct a high volume of telephone calls and responded to all inquiries/requests

Coordinated calendar with business appointments, meetings, and travel arrangements

Prepared Excel spreadsheet to keep track of how much was spent on employee travel expenses per year

Utilized Concur systems to review and process travel, entertainment, and meal expense reimbursements

Arranged air, car, and limousine services

Input Call Reports (to monitor Investment Banker’s client deal activity)

R. Limin, Page 3

February 2013 to February 2013

Temp Assignments through Randstad

Exhibit Monitor - SPIE Conference at the Moscone Center, S.F., CA

Monitored the flow of the event, i.e., kept number count of participants that enter the conference rooms and exhibit areas

Assisted and directed event goers

Assisted with conference preparations (Responsible for checking lighting, temperature, making sure audio/visual equipment are working properly)

January 2013 to January 2013

Temp Assignments through Randstad

Front Desk Assistant - Genesys Conference - BCD M&I at the Hilton Hotel, S.F., CA

Prepared and handed out badges and agendas to attendees

December 2012 to December 2012

Temp Assignments through Randstad

Receptionist - FINRA, S.F., CA

Telephone coverage

Meet, greet and direct clients to conference rooms

December 2012 to December 2012

Temp Assignments through Randstad

Receptionist - Lexis Nexis, S.F., CA

Telephone coverage

November 2012 to December 2012

Temp Assignments through Placement Pros

Mail Handler - Archstone Apartments, S.F., CA

Receive all packages delivered to Archstone Apartments. Logged each item into the MRI Software that alerts the resident that there is a package waiting for them.

Maintained Lease Agreements files

April 2012 to September 2012

Temp Assignment through Recruiting Solution Incorporated

Administrative Assistant - The State Bar of California, S.F., CA

Supported Executive Director, Robert Hawley, Human Resources Department

General Clerk II in the Office of The Chief Trial Counsel

Assisted with the preparation of Trial documents

Organized case files; retire old case files to storage

Distributed mail and incoming faxes; and processed large photocopy jobs

Arranged interviews between internal and external job candidates and State Bar managers

Assisted with Open Enrollment of employee benefits

Directed employees with any benefits related questions/needs

Prepared PowerPoint presentations that explains the employee benefits packages

Prepared Excel spreadsheet to track monthly expenses on catering, meeting venues, and office supplies

Prepared letters and memorandums using the Dictaphone machine

July 2010 to September 2011

Temp Assignments through Rose International

Administrative Assistant III - Bank of America Merrill Lynch, S.F., CA

Supported Investment Bankers, Ed Baxter, Brad Wolff, Matthew Panuwat, Brian Bissonette, Michael Brock

Supported the Managing Director, and staff of the Healthcare Department

Handled conference logistics including selecting venues, hiring catering companies, obtaining audio/visual equipment and ensuring smooth program operation

Screen/direct a high volume of telephone calls and responded to all inquiries/requests

Coordinated calendar with business appointments, meetings, and travel arrangements

Utilized online systems to review and process travel, entertainment, and meal expense reimbursements

Arranged for car and limousine services

Input Call Reports (to monitor Investment Banker’s client deal activity)

R. Limin, Page 4

July 2009 to June 2010

Temp Assignment through OfficeTeam

Administrative Assistant - United States Postal Service - Law Department, S.F., CA

Supported Attorneys, Deborah Winslow and Denise Alter

Prepared, served, and filed legal document to the Administrative Judge, American Postal Workers Union, Appellant and Complainant

Data entry and bates stamping

September 2008 to November 2008

Temp Assignment through OfficeTeam

Administrative Assistant - Paradigm HealthCare Services, S.F., CA

Supported Constance Laflamme, Executive Director/CEO

Mass mailing projects

Ordered office equipment: telephones, computers and office supplies

Organized and maintained office files

May 2008 to July 2008

Temp Assignment through OfficeTeam

Sr. Staff Assistant - Kaiser Permanente, S.F., CA

Supported Kim Danner, RN & Director of Quality Management

Took minutes of meetings for 10 departments with the hospital organization

Composed Excel spreadsheets, and PowerPoint Presentations

Scheduled and organized catered meetings

September 2007 to April 2008

Temp Assignment through OfficeTeam

Administrative Assistant III - Samuel Merritt University for Nursing, S.F., CA

Supported Zenobia Collins Johnson, Managing Director

Administered course exams to Nurse Students

Prepared orientation documents for Clinical Instructors and Nurse Students

Retrieved Student records from FileMaker Pro

Faxing, document scanning, and photocopying

June 2007 to July 2007

Temp Assignment through OfficeTeam

Executive Assistant - OpenTV, S.F., CA

Supported Alan Guggenheim, President and CEO

Arranged domestic and international travel

Assisted with Board Meeting preparations

Meet and greet high-profile clients

Composed letters, Excel spreadsheets, and PowerPoint Presentations

Prepared and reconciled expense reports

February 2007 to March 2007

Temp Assignment through OfficeTeam

Sr. Administrative Assistant IIII - Wells Fargo Bank – Small Business Cash Management, S.F., CA

Supported Artise Hardy, Vice President

Scheduled meetings/prepare PowerPoint presentations/catering

Onboard new employees into the department

Processed vendor invoices for payment, averaging at least 30 a month

October 2006 to January 2007

Temp Assignment through OfficeTeam

Executive Assistant - Paul Capital Partners, S.F., CA

Supported Phil Paul, Founder and David York, General Partner

Screened incoming telephone calls, up to 12 lines and direct callers accordingly

Sorted incoming mail and prepare UPS and FedEx shipments

Prepared and reconcile expense reports

R. Limin, Page 5

August 2004 to September 2006

Fulltime position that relocated to Glendale, Arizona

Executive Assistant - California State Automobile Assoc., S.F., CA

Supported David Graybeal, Director

Provided administrative support to the IT group of 23 people

Maintained the Director’s calendar

Screened phone calls

Created and maintained office files

Reported attendance; complete and submit Job Action paperwork to HR for processing

Coordinated calendar of events: training/workshops/meetings (from 2 to 300 people), includes booking conference room/dial-in number/sending out meeting invite/photocopies/catering

Prepared PowerPoint presentations for training sessions and department meetings

Tracked dollars spent on monthly Employee Awards Program and how it affects the budget

Prepared vendor invoices for payment

Floor facilitator

I’m an honest person. I have no problem passing any background check.



Contact this candidate