ROSALYND LIMIN
Cell: 415-***-**** - Email: ac8vc6@r.postjobfree.com
I am seeking fulltime permanent employment.
I work hard to get the job done with a Can-Do Attitude. I am inspired by technology.
Advanced in Outlook Calendaring, Microsoft Word, Excel, PowerPoint, Concur, Resource Scheduler
Typing 70 wpm
Strong customer service skills, high-traffic reception skills, domestic/international travel arrangement
EDUCATION
George Washington University
Associate’s in Project Management, Risk Management, Negotiation Skills
Rockhurst University Continuing Education Center
Certificate in How to Excel as an Administrative Professional
PROFESSIONAL BACKGROUND
April 2018 to March 2019
Temp Assignment through Officeteam
Executive Administrative Assistant, Technology Investments – JPMorgan Chase & Co., S.F., CA
Arrange domestic and international travel
Coordinate meetings: logistics, catering, visitor registration, Wi-Fi passwords
Prepare and reconcile expense reports with thorough understanding of company’s expense policy
September 2017 to January 2018
Fulltime position. Position was reclassified, which ended up not being the direction I wanted to take in my career.
Executive Assistant, Global Advisors – State Street Bank & Trust, S.F., CA
Arranged domestic and international travel
Meet and greet high-profile clients
Composed letters, Excel spreadsheets, and PowerPoint Presentations
Prepared and reconciled expense reports
April 2016 to September 2017
Full-time position. The union did not fight to have vacation and health benefits added to the position.
Administrative Assistant, Environmental Services - Kaiser Permanente, So. San Francisco, CA
Created and maintained office files: personnel and HR/Staffing-related documents
Data entry: engineers’ billable hours
Dispatched incoming calls from all hospital units, to the engineers and housekeepers
Approve conference room requests in Resource Scheduler system
Extract reports from Resource Scheduler to confirm meetings and room setup styles
January 2015 to November 2015
Full-time position. Laid-Off due to company cutbacks/downsizing. Sun Edison merged with FirstWind which caused a duplication in positions. Employees with a longer tenure were kept.
Administrative Assistant, Legal Dept. – Sun Edison LLC, S.F., CA
Utilized Concur systems to review and process travel, entertainment, and meal expense reimbursements
Worked with various title companies to gather title reports for the Sun Edison Legal Dept. and Sales team
Prepared and submitted legal real estate documents to RecordMyDocs.com to be recorded
Managed fully executed legal documents in BOX
Backup to Receptionist; Received visitors and deliveries; Provided professional front desk coverage
December 2014 to December 2014
Temp Assignment through Officeteam
Properties Administrator, Building Management – Jones Lang LaSalle, S.F., CA
Processed Accounts Payables/Receivables in a timely manner
Ensured that Certificates of Insurance are accurate and in compliance of ownership standards
Responded to tenant requests in a professional and seamless manner
Worked closely with building security and janitorial personnel to ensure tenants needs were met
R. Limin, Page 2
August 2014 to October 2014
Temp Assignment through Manpower
Clerk – Bimbo Bakeries - Oroweat, So. S.F., CA
Organized active, terminated, and Workers Comp employee files
Prepared files to be shipped to other Bimbo Bakeries locations
Backup to Receptionist; Received visitors and deliveries; Provided professional front desk coverage
July 2014 to August 2014
Temp Assignment through Officeteam
Receptionist – Carr Workplaces, S.F., CA
Received visitors; Provided professional front desk coverage
Maintained conference rooms, reception area, kitchen, copy rooms, restroom
Sorted mail; Prepared FedEx packages; Prepared outgoing mail (weigh and US postage)
Phone coverage; Issue parking validation
May 2014 to May 2014
Temp Assignment through Strategic Staffing
Office Manager – Lockton Insurance Brokerage, S.F., CA
Onboard/off-board employees
Responded to all facilities needs for the San Francisco and San Jose offices
Booked conference rooms: setup and breakdown of the meetings: catering, audio visual, etc.
Mailed distribution
Submitted vendor invoices for payment processing
Backup to Receptionist
March 2014 to May 2014
Temp Assignment through Manpower
Clerk – Bimbo Bakeries - Oroweat, So. S.F., CA
Organized active, terminated, and Workers Comp employee files
Prepared files to be shipped to other Bimbo Bakeries locations
January 2014 through January 2014
Temp Assignment through Manpower
Executive Assistant – McGuire Furniture, S.F., CA
Shipped furniture and textile samples; labeled and organized inventory
Screen/direct telephone calls; received guests and deliveries
December 2013 through December 2013
Temp Assignment through DM Stone
Receptionist – The Surplus Line Association, S.F., CA
Screen/direct a high volume of telephone calls; received incoming mail and couriered packages
March 2013 through June 2013
Temp Assignment through Rose International
Administrative Assistant III - Bank of America Merrill Lynch, S.F., CA
Supported Corporate Investment Bankers, Robert Shaw, James Buxton, Max Mendenhall, Michael Wagner, Jason Morris
Supported the Managing Director, and staff of the Technology Department
Screen/direct a high volume of telephone calls and responded to all inquiries/requests
Coordinated calendar with business appointments, meetings, and travel arrangements
Prepared Excel spreadsheet to keep track of how much was spent on employee travel expenses per year
Utilized Concur systems to review and process travel, entertainment, and meal expense reimbursements
Arranged air, car, and limousine services
Input Call Reports (to monitor Investment Banker’s client deal activity)
R. Limin, Page 3
February 2013 to February 2013
Temp Assignments through Randstad
Exhibit Monitor - SPIE Conference at the Moscone Center, S.F., CA
Monitored the flow of the event, i.e., kept number count of participants that enter the conference rooms and exhibit areas
Assisted and directed event goers
Assisted with conference preparations (Responsible for checking lighting, temperature, making sure audio/visual equipment are working properly)
January 2013 to January 2013
Temp Assignments through Randstad
Front Desk Assistant - Genesys Conference - BCD M&I at the Hilton Hotel, S.F., CA
Prepared and handed out badges and agendas to attendees
December 2012 to December 2012
Temp Assignments through Randstad
Receptionist - FINRA, S.F., CA
Telephone coverage
Meet, greet and direct clients to conference rooms
December 2012 to December 2012
Temp Assignments through Randstad
Receptionist - Lexis Nexis, S.F., CA
Telephone coverage
November 2012 to December 2012
Temp Assignments through Placement Pros
Mail Handler - Archstone Apartments, S.F., CA
Receive all packages delivered to Archstone Apartments. Logged each item into the MRI Software that alerts the resident that there is a package waiting for them.
Maintained Lease Agreements files
April 2012 to September 2012
Temp Assignment through Recruiting Solution Incorporated
Administrative Assistant - The State Bar of California, S.F., CA
Supported Executive Director, Robert Hawley, Human Resources Department
General Clerk II in the Office of The Chief Trial Counsel
Assisted with the preparation of Trial documents
Organized case files; retire old case files to storage
Distributed mail and incoming faxes; and processed large photocopy jobs
Arranged interviews between internal and external job candidates and State Bar managers
Assisted with Open Enrollment of employee benefits
Directed employees with any benefits related questions/needs
Prepared PowerPoint presentations that explains the employee benefits packages
Prepared Excel spreadsheet to track monthly expenses on catering, meeting venues, and office supplies
Prepared letters and memorandums using the Dictaphone machine
July 2010 to September 2011
Temp Assignments through Rose International
Administrative Assistant III - Bank of America Merrill Lynch, S.F., CA
Supported Investment Bankers, Ed Baxter, Brad Wolff, Matthew Panuwat, Brian Bissonette, Michael Brock
Supported the Managing Director, and staff of the Healthcare Department
Handled conference logistics including selecting venues, hiring catering companies, obtaining audio/visual equipment and ensuring smooth program operation
Screen/direct a high volume of telephone calls and responded to all inquiries/requests
Coordinated calendar with business appointments, meetings, and travel arrangements
Utilized online systems to review and process travel, entertainment, and meal expense reimbursements
Arranged for car and limousine services
Input Call Reports (to monitor Investment Banker’s client deal activity)
R. Limin, Page 4
July 2009 to June 2010
Temp Assignment through OfficeTeam
Administrative Assistant - United States Postal Service - Law Department, S.F., CA
Supported Attorneys, Deborah Winslow and Denise Alter
Prepared, served, and filed legal document to the Administrative Judge, American Postal Workers Union, Appellant and Complainant
Data entry and bates stamping
September 2008 to November 2008
Temp Assignment through OfficeTeam
Administrative Assistant - Paradigm HealthCare Services, S.F., CA
Supported Constance Laflamme, Executive Director/CEO
Mass mailing projects
Ordered office equipment: telephones, computers and office supplies
Organized and maintained office files
May 2008 to July 2008
Temp Assignment through OfficeTeam
Sr. Staff Assistant - Kaiser Permanente, S.F., CA
Supported Kim Danner, RN & Director of Quality Management
Took minutes of meetings for 10 departments with the hospital organization
Composed Excel spreadsheets, and PowerPoint Presentations
Scheduled and organized catered meetings
September 2007 to April 2008
Temp Assignment through OfficeTeam
Administrative Assistant III - Samuel Merritt University for Nursing, S.F., CA
Supported Zenobia Collins Johnson, Managing Director
Administered course exams to Nurse Students
Prepared orientation documents for Clinical Instructors and Nurse Students
Retrieved Student records from FileMaker Pro
Faxing, document scanning, and photocopying
June 2007 to July 2007
Temp Assignment through OfficeTeam
Executive Assistant - OpenTV, S.F., CA
Supported Alan Guggenheim, President and CEO
Arranged domestic and international travel
Assisted with Board Meeting preparations
Meet and greet high-profile clients
Composed letters, Excel spreadsheets, and PowerPoint Presentations
Prepared and reconciled expense reports
February 2007 to March 2007
Temp Assignment through OfficeTeam
Sr. Administrative Assistant IIII - Wells Fargo Bank – Small Business Cash Management, S.F., CA
Supported Artise Hardy, Vice President
Scheduled meetings/prepare PowerPoint presentations/catering
Onboard new employees into the department
Processed vendor invoices for payment, averaging at least 30 a month
October 2006 to January 2007
Temp Assignment through OfficeTeam
Executive Assistant - Paul Capital Partners, S.F., CA
Supported Phil Paul, Founder and David York, General Partner
Screened incoming telephone calls, up to 12 lines and direct callers accordingly
Sorted incoming mail and prepare UPS and FedEx shipments
Prepared and reconcile expense reports
R. Limin, Page 5
August 2004 to September 2006
Fulltime position that relocated to Glendale, Arizona
Executive Assistant - California State Automobile Assoc., S.F., CA
Supported David Graybeal, Director
Provided administrative support to the IT group of 23 people
Maintained the Director’s calendar
Screened phone calls
Created and maintained office files
Reported attendance; complete and submit Job Action paperwork to HR for processing
Coordinated calendar of events: training/workshops/meetings (from 2 to 300 people), includes booking conference room/dial-in number/sending out meeting invite/photocopies/catering
Prepared PowerPoint presentations for training sessions and department meetings
Tracked dollars spent on monthly Employee Awards Program and how it affects the budget
Prepared vendor invoices for payment
Floor facilitator
I’m an honest person. I have no problem passing any background check.