Resume

Sign in

Bookkeeper/Executive Assistant Administrative

Location:
Baldwin Park, California, United States
Posted:
March 22, 2019

Contact this candidate

Resume:

MAILAN LABELLA 818-***-****, mobile

ac8vb5@r.postjobfree.com

EDUCATION:

University of Southern California – Accounting Los Angeles, CA California State University, Northridge – Accounting Northridge, CA Holy Family High School Glendale, CA

PROFESSIONAL STRENGTHS & SKILLS:

Professional, punctual, dependable and reliable possessing a respectful demeanor;

Exceptional organizational skills, critical thinker with a positive can-do attitude;

Highly organized and efficient; self-motivated, independent worker, able to prioritize projects, excellent time management and follow-up skills;

Ability to multi-task and meet deadlines in time sensitive settings;

Ability to think ahead and anticipate/recommend logical solutions;

Excellent time management skills, ability to multi-task;

Professional, confidential, and sensitive to employee and company information;

Advanced knowledge of Microsoft Office, Word, Excel and PowerPoint; able to utilize file-sharing via Dropbox, iCloud; Knowledge of GAAP principles, UPS, Federal Express, Cisco Web-Ex, Skype, etc.;

Strong communication and written skills; can communicate clearly and effectively; and

Strong typing skills of 70+ wpm.

PROFESSIONAL EXPERIENCE:

ROBERT HALF INTERNATIONAL Dec 2018 - Present

(Manufacturing Company)

Bookkeeper/ Executive Assistant:

• Report directly to the Chief Financial Officer, Sr. Vice President, Corporate Controller;

• Prepare and analyze aggregated data and produce financial reports; Review data to track materials, goods and sales;

• Collect financial data from various Departments to compile sales and earnings reports;

• Identify sales trends and apply to accounting principles to data;

• Manage A/R and A/P; maintain chart of accounts, prepare bank deposits;

• Assist in preparing Use Tax, 571-L, various City Business Tax renewals; processed 1099’s, W-2’s;

• Perform bank and credit card reconciliations;

• Process bi-weekly payroll via ADP; prepare annual City Business License; knowledge of Use Tax;

• Post Certificates of Insurance, manage Liens; create monthly sales reports, inventory reports;

• Balanced inter-company financials; record Journal Entries;

• Maintain Chart of Accounts, General Ledger; prepare financial reports including P&Ls, Balance Sheets, Trial Balance, financial statements, etc.;

• Assist external CPA with quarterly tax estimates and annual tax filings.

• Manage each Executive’s calendars: schedule conference calls, meetings, internal and external events, etc.;

• Prepare expense reports, prepare meeting agendas, take meeting notes, prepare Power Point presentations. MALIBU MANAGEMENT, INC. Jan 2018 to Dec 2018

(Business Management Firm – Agoura Hills, CA)

Bookkeeper/Executive Assistant:

• Reported directly to the CFO and Sr. Vice President of Finance Department;

• Prepared and analyzed aggregated data and produce financial reports;

• Collected financial data from various Departments to compile sales and earnings reports;

• Identified sales trends and incorporated findings to various financial reports;

• Reconciled monthly bank and credit card statements; code and enter daily petty cash & credit card receipts utilizing Class codes;

• Prepared Business Property Stmts. (571-L), various City Business Tax renewals; processed 1099’s, W-2’s;

• Managed all aspects of travel including, but not limited to logistical management, making hotel reservations, flights arrangements, rental car reservations, lunch/dinner reservations, and any other relevant details;

• Screened phone calls, reviewed incoming eMails, maintained calendar for C-Level executives;

• Managed QuickBooks for A/R, A/P, posted Journal Entries, ran reports (P&L, Balance Sheet, Income Statements, Trial Balance, and financial reports, etc.);

• Assist Human Resources Dept. with employee benefits; provided administrative support to accountants;

• Assembled tax returns, created Certified Mailings to various tax agencies; prepared various reports for client audits;

• Organized travel arrangements and prepared expense reports for all staff;

• Handled all confidential information in a professional and discreet manner; handled day-to-day operational and administrative duties for Finance Department;

• Maintained all vendor and client files; ordered office supplies as needed;

• Organized special corporate events (ie: annual holiday party, company picnic, team-building events, etc.);

• Utilized Microsoft Outlook to communicate with all Team members; created meetings; and

• Scanned files, opened and distributed incoming mail. ROBERT HALF INTERNATIONAL Apr 2017 – Dec 2017

(Various Accounting Assignments)

Executive Assistant/Bookkeeper:

• Utilized QuickBooks;

• Prepared and analyzed aggregated data and produce financial reports;

• Collected financial data from various Departments to compile sales and earnings reports;

• Identified sales trends and incorporated findings to various financial reports;

• Reconciled monthly bank and credit card statements; code and enter daily petty cash & credit card receipts utilizing Class codes;

• Prepared Business Property Stmts. (571-L), various City Business Tax renewals; processed 1099’s, W-2’s;

• Worked with various Finance Departments to handle their A/R & A/P in a timely and accurate manner;

• Process ADP bi-weekly payroll, maintain chart of accounts, performed bank deposits; cash receipts,

• Reconciled monthly bank and credit card statements; prepare and issue 1099’s to vendors;

• Prepared financial statements;

EDWARD WHITE & CO. Aug 2016 – Apr 2017

(CPA Firm – Woodland Hills, CA)

Administrative Assistant:

• Reported to Office Administrator;

• Managed multiple calendars and schedule meetings;

• Responsible for obtaining approvals of vendor bills; prepared bank deposits;

• Created and processed invoices and purchase orders; prepared expense reports; provided administrative support Department; managed administrative and accounting files;

• Organized meeting rooms for department including catering, technical needs, and logistics;

• Organized mail merging of documents; prepared labels & mailers for firm’s marketing campaigns;

• Prepared purchase orders; order office supplies as needed; and

• Provided back-up support to other departments; assist with special projects as needed. HOMEMAKER Oct 2015 to Jul 2016

MICHAEL S. FREDLENDER, CPA Feb 2004 to Sep 2015

(CPA Firm – Woodland Hills, CA)

Executive Assistant/Office Administrator:

• Reported directly to the Owner/President/CEO;

• Managed CEO's calendar: scheduled conference calls, meetings, internal and external events, etc.;

• Managed all travel: hotels, flights, rental cars, lunch/dinner reservations, directions and any other relevant details; prepared and kept track of monthly expense reports; responded to scheduling needs of CEO; printed materials for meetings, ordered lunches, screened all calls, booked conference rooms, ordered office supplies, greeted guests;

• Coordinated all on and offsite team events; coordinated with different departments to ensure effective communication; prepared meeting agendas, took meeting notes, and followed-up on action items;

• Responsible for Human Resources, Payroll, Benefits, monthly billing, A/P & A/R utilizing QuickBooks;

• Processed vendor payments and employee expense reports;

• Assembled tax returns; processed bank deposits, and monthly reconciliations using QuickBooks; and

• Managed and supervised Administrative Assistants and Support Staff.



Contact this candidate