MAILAN LABELLA 818-***-****, mobile
ac8vb5@r.postjobfree.com
EDUCATION:
University of Southern California – Accounting Los Angeles, CA California State University, Northridge – Accounting Northridge, CA Holy Family High School Glendale, CA
PROFESSIONAL STRENGTHS & SKILLS:
Professional, punctual, dependable and reliable possessing a respectful demeanor;
Exceptional organizational skills, critical thinker with a positive can-do attitude;
Highly organized and efficient; self-motivated, independent worker, able to prioritize projects, excellent time management and follow-up skills;
Ability to multi-task and meet deadlines in time sensitive settings;
Ability to think ahead and anticipate/recommend logical solutions;
Excellent time management skills, ability to multi-task;
Professional, confidential, and sensitive to employee and company information;
Advanced knowledge of Microsoft Office, Word, Excel and PowerPoint; able to utilize file-sharing via Dropbox, iCloud; Knowledge of GAAP principles, UPS, Federal Express, Cisco Web-Ex, Skype, etc.;
Strong communication and written skills; can communicate clearly and effectively; and
Strong typing skills of 70+ wpm.
PROFESSIONAL EXPERIENCE:
ROBERT HALF INTERNATIONAL Dec 2018 - Present
(Manufacturing Company)
Bookkeeper/ Executive Assistant:
• Report directly to the Chief Financial Officer, Sr. Vice President, Corporate Controller;
• Prepare and analyze aggregated data and produce financial reports; Review data to track materials, goods and sales;
• Collect financial data from various Departments to compile sales and earnings reports;
• Identify sales trends and apply to accounting principles to data;
• Manage A/R and A/P; maintain chart of accounts, prepare bank deposits;
• Assist in preparing Use Tax, 571-L, various City Business Tax renewals; processed 1099’s, W-2’s;
• Perform bank and credit card reconciliations;
• Process bi-weekly payroll via ADP; prepare annual City Business License; knowledge of Use Tax;
• Post Certificates of Insurance, manage Liens; create monthly sales reports, inventory reports;
• Balanced inter-company financials; record Journal Entries;
• Maintain Chart of Accounts, General Ledger; prepare financial reports including P&Ls, Balance Sheets, Trial Balance, financial statements, etc.;
• Assist external CPA with quarterly tax estimates and annual tax filings.
• Manage each Executive’s calendars: schedule conference calls, meetings, internal and external events, etc.;
• Prepare expense reports, prepare meeting agendas, take meeting notes, prepare Power Point presentations. MALIBU MANAGEMENT, INC. Jan 2018 to Dec 2018
(Business Management Firm – Agoura Hills, CA)
Bookkeeper/Executive Assistant:
• Reported directly to the CFO and Sr. Vice President of Finance Department;
• Prepared and analyzed aggregated data and produce financial reports;
• Collected financial data from various Departments to compile sales and earnings reports;
• Identified sales trends and incorporated findings to various financial reports;
• Reconciled monthly bank and credit card statements; code and enter daily petty cash & credit card receipts utilizing Class codes;
• Prepared Business Property Stmts. (571-L), various City Business Tax renewals; processed 1099’s, W-2’s;
• Managed all aspects of travel including, but not limited to logistical management, making hotel reservations, flights arrangements, rental car reservations, lunch/dinner reservations, and any other relevant details;
• Screened phone calls, reviewed incoming eMails, maintained calendar for C-Level executives;
• Managed QuickBooks for A/R, A/P, posted Journal Entries, ran reports (P&L, Balance Sheet, Income Statements, Trial Balance, and financial reports, etc.);
• Assist Human Resources Dept. with employee benefits; provided administrative support to accountants;
• Assembled tax returns, created Certified Mailings to various tax agencies; prepared various reports for client audits;
• Organized travel arrangements and prepared expense reports for all staff;
• Handled all confidential information in a professional and discreet manner; handled day-to-day operational and administrative duties for Finance Department;
• Maintained all vendor and client files; ordered office supplies as needed;
• Organized special corporate events (ie: annual holiday party, company picnic, team-building events, etc.);
• Utilized Microsoft Outlook to communicate with all Team members; created meetings; and
• Scanned files, opened and distributed incoming mail. ROBERT HALF INTERNATIONAL Apr 2017 – Dec 2017
(Various Accounting Assignments)
Executive Assistant/Bookkeeper:
• Utilized QuickBooks;
• Prepared and analyzed aggregated data and produce financial reports;
• Collected financial data from various Departments to compile sales and earnings reports;
• Identified sales trends and incorporated findings to various financial reports;
• Reconciled monthly bank and credit card statements; code and enter daily petty cash & credit card receipts utilizing Class codes;
• Prepared Business Property Stmts. (571-L), various City Business Tax renewals; processed 1099’s, W-2’s;
• Worked with various Finance Departments to handle their A/R & A/P in a timely and accurate manner;
• Process ADP bi-weekly payroll, maintain chart of accounts, performed bank deposits; cash receipts,
• Reconciled monthly bank and credit card statements; prepare and issue 1099’s to vendors;
• Prepared financial statements;
EDWARD WHITE & CO. Aug 2016 – Apr 2017
(CPA Firm – Woodland Hills, CA)
Administrative Assistant:
• Reported to Office Administrator;
• Managed multiple calendars and schedule meetings;
• Responsible for obtaining approvals of vendor bills; prepared bank deposits;
• Created and processed invoices and purchase orders; prepared expense reports; provided administrative support Department; managed administrative and accounting files;
• Organized meeting rooms for department including catering, technical needs, and logistics;
• Organized mail merging of documents; prepared labels & mailers for firm’s marketing campaigns;
• Prepared purchase orders; order office supplies as needed; and
• Provided back-up support to other departments; assist with special projects as needed. HOMEMAKER Oct 2015 to Jul 2016
MICHAEL S. FREDLENDER, CPA Feb 2004 to Sep 2015
(CPA Firm – Woodland Hills, CA)
Executive Assistant/Office Administrator:
• Reported directly to the Owner/President/CEO;
• Managed CEO's calendar: scheduled conference calls, meetings, internal and external events, etc.;
• Managed all travel: hotels, flights, rental cars, lunch/dinner reservations, directions and any other relevant details; prepared and kept track of monthly expense reports; responded to scheduling needs of CEO; printed materials for meetings, ordered lunches, screened all calls, booked conference rooms, ordered office supplies, greeted guests;
• Coordinated all on and offsite team events; coordinated with different departments to ensure effective communication; prepared meeting agendas, took meeting notes, and followed-up on action items;
• Responsible for Human Resources, Payroll, Benefits, monthly billing, A/P & A/R utilizing QuickBooks;
• Processed vendor payments and employee expense reports;
• Assembled tax returns; processed bank deposits, and monthly reconciliations using QuickBooks; and
• Managed and supervised Administrative Assistants and Support Staff.