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Administrative Assistant Office

Mississauga, Ontario, Canada
March 21, 2019

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Rama Sharma

Administrative Assistant - Kayani Law Firm

Brampton, ON


Work Experience

Administrative Assistant

Kayani Law Firm - Mississauga, ON

May 2018 to Present

Thapliyal and Rai Law Office - Brampton, ON

March 2016 to April 2018

Marvin Talsky Law Office - Mississauga, ON

October 2013 to November 2015

• Managing residential real estate files

• Reviews and Summarize documents and conduct off-title inquiries

• Reads and interpreted title searches and preparing final reports

• Deals with Title Insurance companies and Lenders to ensure Mortgages

• Assisting clients in understanding their documents

• Prepares Trust ledger and accounting for clients

• Ensures appropriate registration and discharge of documents at Land Titles

• Do all Bank runs related to Real Estate transactions including payoff the Mortgages Mississauga as Office Secretary

SRK Law Professional Corp

April 2012 to October 2013

• Managing the Secretarial duties in Solicitor office, this includes day to day administrative duties including co-ordination and implementation of office procedures.

• Managing residential real estate files

• Reading and interpreting title searches and preparing final reports

• Drafting and coordinating necessary documents required for closing

• Managing a large workload volume and meeting strict deadlines

• Communicating in a professional manner with clients, lawyers and other Govt. Deptt. officials

• Assisting Clients in understanding their documents Office Secretary

life Maple Leaf Realty Ltd

December 2009 to November 2012

• Main back up for front desk, phone system, attending agents and walk in clients.

• Processed RECO, TREB renewals, new memberships, transfers and terminations requests.

• Quick Office-confirming, cancelling and booking appointments for home inspections and appraisals.

• Made Offers, Amendments, Waivers, Mutual Releases and uploading Listings & photos on MLS.

• Managed BELL phone system of 15+ lines.

• Order supplies-signs, office, kitchen supplies, TREB, BREB and MREB forms.

• Coordinated and organized weekly meetings for staff and agents.

• Filing Account documents and set up new agents in all office systems.

• Assisting clients with property sales, purchase and development.

• Preparing and Interpreting Legal Documents including Listings and Sales contracts.

• Providing legal, economic and market advice.

• Liaising with escrow companies, lenders, home inspectors and pest controllers.

• Ensuring terms and conditions of agreements are met.

• Maintaining and liaising with clients.

• Coordinating property closings and overseeing document signing. Scarborough as Administrative Assistant


August 2008 to December 2009

• Worked in CIBC Bank Record Management department of XEROX

• Verified the requests received by different regions of Canada from CIBC bank using Microsoft Excel and PC Virtual software

• Classified the documents for distribution to different departments

• Photocopied, Scanned, Filed and updated the spreadsheets everyday Mississauga as Administrative Assistant


February 2006 to August 2008

• Organized documents and files of office and customers

• Prepared monthly statements for brokerage using Microsoft Excel

• Matched LVS paperwork with consist sheets for rating

• Prepared and sent outgoing faxes, mail and packages

• Forwarded general e-mails to the appropriate staff members and customers

• Did other general office work such as Scanning, Faxing and Photocopying

• Supported the Board with meeting, travel and other arrangements Education

Bachelor of Arts degree in Keyboarding & Computers Humber College

Real Estate

OREA College

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