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Administrative Assistant Manager

Location:
Burke, VA
Posted:
March 20, 2019

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Resume:

MARILYN G. ROBERSON

**** **** ******* **** **** 303 Burke, VA 22015

Cell: 703-***-****

Email: ac8unn@r.postjobfree.com

LinkedIn profile: http://ww.linkedin.com/in/robersonm

SUMMARY

Over 15+ years’ experience as a payroll professional, Strong organizational and interpersonal skills, deadline-oriented focus, error-free payrolls, strong rapport with employees and management. Multiple years of experience with using the top payroll bureaus, including ADP and Ceridian Employer Services.

TECHNICAL SKILLS

Word, Excel, Outlook, ADP Workforce Now, ADP Time & Attendance, ADP Reporting, MIP Accounting system, Microix Payment Request System, TD Bank e-Treasury, TD Bank Digital Express, Ceridian Source 500 Payroll HRMS, Oracle, ADP PC Payroll for Windows HRMS, Ceridian Trial Payroll and Internet Payroll Management System, Crystal Reports, Ceridian New Generation Time for Windows, Bank of America Online, Dun & Bradstreet Dunslink, MAS90.

EXPERIENCE

CENTER ON BUDGET AND POLICY PRIORITIES Washington, DC

Payroll & Accounts Payable Specialist – Finance Department – August 2009 - Present

Process biweekly payroll for Capitol Hill progressive think tank with multi-tax jurisdictions (average staff size 150 – 170 employees). Administrator for company’s use of ADP Workforce Now and ADP Time & Attendance. Design/manage ADP Reporting.

Enroll/submit biweekly 403b remittance with TIAA. Answer DOL reporting requests. Process garnishments. Create schedules for annual audits (403b, Workers Compensation included).

Create Personnel Action Forms (PAFs) for all employee COLA increases on monthly basis to give to Human Resources to obtain supervisor approvals.

Perform monthly reconciliations of payroll tax and benefit accounts. Act as liaison with ADP Tax Reporting Service to review Quarterly tax reports and annual W-2s.

Process annual bonus payroll run in December. Provide data to employee regarding vacation use or lose time during second half of calendar year.

As Accounts Payable Specialist - process twice weekly AP check runs using Abila MIP and Microix automated AP system. ACH Processing via TD Bank e-Treasury. Process annual 1099-MISC for consultants at year end.

Deposit daily cash receipts with TD Bank Digital Express – including donations, grants, honoraria. Record Cash Receipts into MIP monthly.

Provide Finance Manager with weekly cash flow report (all deposits, payroll processing, 403b remittance, accounts payable check runs) and report Grant Revenue projections based on received checks, wire notices.

Have provided backup assistance with Human Resources - conducted new hire orientation, conducted onboarding with new hire paperwork, enrollment of employee in benefit plans, provide census data to insurance providers. Provide HR with termination payment calculations to share at exit interviews.

Became member of new bargaining unit recognized by the Center in February 2018. Provided guidance on payroll issues to negotiation committee to discuss for first round of contract negotiations.

PUBLIC BROADCASTING SERVICE Arlington, VA

Payroll Manager – Accounting Department – May 2002 - July 2009

Processed semi-monthly payrolls for three companies (PBS, National Datacast Inc., and PBS Foundation) containing over 500 employees, including union employees from NABET – Communication Workers of America.

Supervised payroll work completed by accounting department administrative assistant and department filing clerk. Trained Accounting administrative assistant to learn Ceridian to act as backup for payroll manager.

Completed data entry in Ceridian Source 500 HRMS, including new hire setup, tax changes, direct deposit, retroactive pay calculations, employee deductions, terminations, and severance packages.

Managed grant timesheet reporting process for Department of Education grants.

Used Ceridian Trial Payroll, Ceridian Payroll Internet Management Systems, and Crystal Reports to audit payroll and produce reports. Prepared semi-monthly payroll journal entries for Oracle.

Completed monthly reconciliations of payroll deduction accounts and general ledger to payroll register. Processed remittances (bank wire and electronic internet files) for 403 (b) and 457 (b) retirement plans. Remitted monies for garnishments, union dues and child/alimony support payments.

Prepared monthly labor distribution reports and vacation/sick leave balance/liability reports for cost center managers. Liaison for PBS to Ceridian Tax Filing Service. Prepared and distributed annual W-2s.

Prepared requested schedules for company annual audit and Hartford Workers Compensation Annual Payroll Audit. Scheduled and processed company annual bonus check runs.

Established one-time Payroll in United Kingdom for employee over 6-month period (coordinated with Grant Thornton).

Spoke at new employee orientation and at disaster recovery plan development meetings on behalf of the Accounting Department.

Recipient of five Bravo Awards in 7 years from PBS for outstanding achievement in payroll.

AAA NETWORKS Falls Church, VA

Payroll/Benefits Administrator – Accounting Department – 2001 -2002

Processed weekly and biweekly payrolls for over 60 employees/1099 contractors using Paychex Payroll Services.

Coordinated 401(k), health, life. and long-term disability enrollments and terminations.

Conducted new employee orientation and exit interviews for terminated employees (advising of COBRA and 401(k) withdrawal procedures).

Established and maintained employee personnel files. Completed employee verifications/Virginia Employment Commission separation statements.

Entered daily cash receipts for accounts receivable. Delivered daily deposits to bank.

SATO TRAVEL (NOW NAVIGANT – MERGER) Arlington, VA

International Payroll Specialist – Finance Department – 2001

Information of Job Duties (Payroll processing for 8 countries) - available upon request.

REICO DISTRIBUTORS Springfield, VA

Payroll Coordinator – Accounting Department – 1994 – 2001

Information of Job Duties available upon request.

AMERIBANC SAVINGS BANK (NOW WELLS FARGO - MERGER) Annandale, VA

Human Resources Assistant – Human Resources Department – Executive Division – 1992 – 1994

Information of Job Duties available upon request.

EDUCATION

Bachelor of Arts – Communication – Cum Laude

James Madison University, Harrisonburg, Virginia



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