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Administrative Assistant Employee Relations

Madison, Alabama, United States
March 20, 2019

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Stephanie Cobb

*** ***** *** *****, ******* AL. *5749

Telephone (Home): 256-***-****

Cell: 760-***-****


Professional Profile

An enthusiastic and dedicated Professional with the vital experience, qualifications and successful track record necessary to thrive in fast paced project and finance management positions. Team oriented and highly self-motivated, utilizes exceptional organizational and interpersonal skills to encourage efficient transfer of information. Enjoys taking on new roles and responsibilities, always eager to learn so as to remain dynamic and able to offer superior performance in an ever-evolving professional field.

Career Summary

9/20/2017 – 6/14/2018 HUMAN RESOURCE GENERALIST Mon-Fri 40+ DynCorp International

•Partner with business units on hiring needs, serves as liaison for successful posting, hiring and orienting new team members.

o In processing all documentations for new hires and their orientations, ensuring all paperwork is completed.

•Support a variety of employment/ HR activities for the designated program(s).

•Responsible for the HR function between Strategic Business Unit (SBU), third party administrators and corporate office.

•Serve as the point of contact for managers and employees regarding employee relations issues.

•Ensure proper training is being accomplished by customers, for their position as well as for managers, in executing their duties in HR related matters.

•Manage work to meet deadlines often under tight time frames and assisting team members as and when required.

•Create and maintain HR files and update the information system in accordance with Standard Operating Procedures.

oComplete all internal documentation for employee transactions.

oComplete all Employee transfer forms for internal moves.

oMaintain and input all union step increases for all DI Fort Irwin employees.

oMaintain all union represented employee seniority rosters to include 3 different bargaining units.

•Update personnel records and ensure the documentation is appropriate and up-to-date.

•Ensure all new hires are enrolled in benefits.

•May assist in training lower level Generalists.

•Perform other qualified duties as assigned.

9/152015 – 9/19/2017 HUMAN RESOURCE GENERALIST Mon-Fri 40+ Westech International

•Assist with recruitment processing for vacant positions to include phone screening, orientation, etc

•Assigns and supervised new hire candidate’s paperwork from recruiters

•Supervises scheduling and staffing for all new hires orientations, ensuring that all candidates complete the required forms and receive the required new hire orientation training to include security clearance documentation

•Create and maintain planning documents necessary to manage the entire employee life cycle

•Maintain close communication with Managers and Supervisors regarding potential and current employee matters

•Maintenance of employee files and other documents to project and corporate standards

6/22013 – 9/14/2015 PROJECT CONTROL ANALYST Mon-Fri 40+

Northrop Grumman

•Driving project planning and control support to Logistic Support Services contract, managing personnel and payment schedules and continually monitoring progress via weekly and monthly project control reports

•Budgeting and forecasting to ensure resource management and maintain a focus on timely completion of project goals with superior performance

•Assisting with project finances and business management, liaising with senior management and analysts to devise, integrate and manage project resources, ensuring adherence to all policies and procedures

•Providing further assistance through report preparation, tracking actions, maintaining logs, drafting correspondence, and driving of overall filing organization

12/10/2010 – 6/1/2013 ADMINISTRATIVE ASSISTANT II Mon-Fri 40

Northrop Grumman

•Screen calls, schedule/screen visitors and correspondence, mediating between supervisors, clients, and personnel to ensure proper response while adhering to all standard office procedures

•Assessing outgoing materials to ensure accuracy and proper compliance with procedure

•Mentoring personnel on office regulations and work between personnel and supervisors to ensure proper communication and operation of various multidisciplinary teams to ensure an effective transfer of information

•Organizing and attending meetings, recording proceedings and reporting results

•Collating of all office files, including company, division and personnel operation records, adhering to confidentiality clauses while still maintaining organization and presentation of information

6/8/2009 – 12/5/2010 ADMINISTRATIVE ASSISTANT Mon-Fri 20 hours

Coldwell Banker

•Acting as a company face for all potential client interactions while maintaining knowledge of company's services and products to properly inform clients while performing a variety of administrative tasks

•Fostering an environment of open, efficient communication to drive a greater client experience, liaising with clients and personnel via incoming calls and office correspondence

•Scheduling of all agent appointments and training sessions, conducting inventories and ordering necessary supplies, and increasing brand visibility via weekly newspaper advertisements and pushing updates to two business websites, maintaining Coldwell Banker listings and price changes

8/2005 – 8/2010 INSTRUCTIONAL AIDE Mon-Fri 15 hours

Barstow Unified School District

•Individually assessing students and providing accurate placement into groups to facilitate daily education in the areas of reading, spelling, math, and various social settings

•Ensuring proper adjustment of provided education to children requiring specialized attention

4/2002 – 12/2010 ASSOCIATE PROBATION OFFICER Mon-Fri 20 hours

(Intern / Volunteer)

•Liaising with probationers to build rapport and develop an individualized set of goals and objectives designed to motivate whilst adhering to the terms and conditions of probation

•Educating at risk children one on one and assisting in group counseling sessions, identifying each child's behavior type and patterned behavior to offer personalized assistance

•Conducted searches on person, property and residents.

•Conducted drug test and drug screening

1/1999 – 6/2002 PAYROLL SPECIALIST / OFFICE MANAGER Mon-Fri 40 hours

New Desert Gardens

•Performing continuous analysis of the budget to ensure proper allocation and accuracy of accounts payable and receivable, including related records, and tax and deduction report filing

•Collating all information into the relevant documents, driving documentation and procedure updates to spur greater efficiency and effectiveness and presenting information to management as requested

•Handling overall organization of an extensive filing system, devising schedules, delegating personnel to jobs, and handling supply ordering and procurement through solicitation of quotations from various suppliers and evaluating offers to complete transactions to ensure project success

•Liaising with individual employees to motivate performance and aid in issue resolution

4/1999 – 6/2001 MERCHANDISER Mon-Fri 30 hours

Kar Products

•Driving business operation and merchandise stock, maintaining sole responsibility of daily inventory and maintenance duties, monitoring account usage and arranging stock based on customer feedback

•Mediating between various customer businesses each week, attending to cleaning, reordering, and restocking needs and liaising with customers to ensure complete satisfaction

•Thoroughly researching local markets and products to guarantee the meeting of demand with proper and ample supply through solicitation from various suppliers to ensure proper supply of inventory that provided the company and the customer the best value based on my analysis of all quotations received from the companies solicited. This included electronic monitoring of daily customer inventory

5/1992 – 1/1999 PAYROLL SPECIALIST / OFFICE MANAGER Mon-Fri 40 hours

Hub Broadcasting

•Managing payroll operations for personnel and the overall business, mediating between federal and state agencies to ensure proper handling of garnishments or levies on employees

•Maintaining extensive knowledge of all payroll data and function of various forms to provide wage/salary account adjustment based on consistent, thorough payroll report assessments

•Conducting monthly internal audits, monitoring accuracy of billing and accounts receivables

•Utilizing complex electronic equipment in daily operation of the radio station, providing voice overs, sound editing and loading of various sound media

Education and Qualifications

Bachelor's Social Psychology, Park University, Parkville, MO (2012)

Associates Early Childhood, Barstow Community College, Barstow, CA (2003)

Certificate Secretarial Office Procedures, Skadron College School, San Bernardino, CA (1988) Certified Lean Six Sigma, first project saved company estimated $456,000

Professional Development

•Lean Six Sigma Green Belt (Certified)

•Relay for Life (2011, 2012)

•Silver Dollar Award (2012)

•Typing Certificate – 56 WPM, Barstow Community College (2010)

Key I.T. Skills

•Microsoft Word



•PeopleSoft program

•Word Perfect



•Act Programming


•Windows OS



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