ELIZABETH MORAES
Email: ac8ttp@r.postjobfree.com
Block 420 Bedok North Street 1 #07-132
Singapore 460420
Nationality: Singaporean
SUMMARY OF SKILLS
Experienced secretary to C-level executives, with a focus on legal industry
Strong knowledge of legal secretarial work especially in Corporate departments
to detail
Excellent verbal and written communication skills
Computer knowledge and software applications of MS Office (Word, Excel, Powerpoint, Outlook), Lotus Notes, SAP, I-Manage, Filesite, Affinity, Interaction, IntApp Open, Carpe Diem IntApp Time, CMS Aderant (Expert Time), Adobe Acrobat Professional, Workshare Compare, Delta View, Locus, Elite, Chrome River, Sharepoint
EMPLOYMENT HISTORY
January 2019 (Contract)
SINGAPORE POWER LIMITED – Assistant Manager, Legal and Corp Secretariat
PA/Secretarial support to Chief of Legal & General Counsel
Responsibilities
Managed calendaring and coordinated scheduling of appointments and meetings
Diary management
Prepared documents for reports and meetings
Travel arrangements
Opened new files/matters
Saved documents to Sharepoint
Maintained organization charts and key functional contact
Compiled annual performance reviews
Prepared expense claims
Handled confidential information
25 May – 29 June 2018 (Contract)
SAVILLS INVESTMENT MANAGEMENT – Business Administrator
Covered a Business Administrator on hospitalisation leave and coordinated all business and administrative functions for a team of 15 personnel.
Responsibilities
Coordinated local and international meetings and conference calls, meeting coordination, documentation requirements, diary management etc.
Coordinated teams’ travel arrangements; organised travel schedules, flight and hotel bookings, visa requirements
Provided support on Investment & Asset Management functions, including annual budget inputs, facilitated monthly/quarterly funding requests, maintained asset rent rolls and consolidated monthly asset reports
Verified and checked property interface and ensured accuracy prior to submission and uploading
Updated and maintained real estate deal loggings
Provided support on HR functions including leave administration, insurance and expense claims
Office management of the Singapore office, including coordination of services and supplies, office ordering and catering contracts and requirements.
Monitored and maintained the office infrastructure, acted as point of contact on IT matters concerning the teams IT, printing & binding, and telephone issues (working with local suppliers, and the Savills Business Systems team in London where relevant)
Managed invoices and billings and assisted with any finance and accounting tasks
1 June – 7 July 2017 (Contract)
GIBSON DUNN & CRUTCHER LLP – Secretary to Corporate Department
Covered a secretary on hospitalisation leave. Supported 1 Partner and 3 Associates in the Corporate Department which involved structured finance, mergers and acquisitions, energy and infrastructure, oil and gas.
Responsibilities
Arranged meetings
Travel arrangements
Keyed time entries into the system using CMS Aderant (Expert Time) system
Day-to-day maintenance of filing systems
Opened new matters/files
Amended and formatted documents
Diary management
Billed and sent invoices to respective clients using Chrome River system
Updated business contacts
Prepared expense claims with Chrome River system
Covered receptionist when on leave
August 2016 – November 2016 (Contract)
COLIN NG & PARTNERS LLP - Secretary to Equity Partner
Covered secretary on maternity leave. Provided Secretarial support to Equity Partner (a British) who Heads the English Law Practice Group and Funds Practice Group. The practice group is involved in corporate finance, mergers and acquisitions, capital markets, banking and finance, project and structured finance, cross-border corporate and finance transactions, investment funds, private equity, employment. Also supported 1 Corporate Partner and 2 Associates.
October 2012 – February 2016 (Permanent)
CLYDE & CO CLASIS SINGAPORE PTE LTD - Legal Secretary/PA to Senior Equity Partner
Was the secretary to a Senior Equity Partner (an American) who was Head of Global Projects and Construction Group, which involved project development and finance transactions and who also led the Indonesia and Myanmar practice. Also supported 1 Senior Associate (an Australian) and 1 Associate (an Indonesian).
Responsibilities
Arranged and coordinated internal and external meetings
Booked seminars/events and meeting rooms
Diary management
Liaised with clients when required
Handled Partner’s complex hotel reservations and travel arrangements for business and personal
Prepared travel folder with travel itinerary with relevant documents for meetings and trips
Prepared claims and reimbursements (business trips, meal entertainment, staff benefits, mobile phones, medical claims, subscriptions)
Keyed time entries using Carpe Diem and later IntApp Time system
Keyed contact details of namecards and updated activities into Interaction system
Coordinated client events and liaised with Business Development Team
Produced/drafted and amended documents and correspondence such as letters, emails, memos, faxes and undertook digital dictation where necessary
Performed redlining using Workshare Comparison
Opened new matters/files using IntApp Open
Arranged closed files to be sent for storage and file retrieval when necessary
Managed the Partner's e-mail inbox including filed/printed and replied (where necessary)
emails on his behalf and handled confidential information
Saved emails and documents to Filesite, a document management system
Managed and coordinated monthly billings using Elite finance system and liaised with fee earners to discuss what should be billed/reviewed/amended narratives, liaised with the Accounts Team, drafted routine billing correspondence and covering letters to be sent out to the clients, checked draft bills were correct and ensured bills were sent out on time
October 2005 – September 2012 (Permanent)
COLIN NG & PARTNERS LLP - Legal Secretary
Provided Secretarial support to Equity Partner (a British) for 7 years. I supported the Head of English Law Practice Group and Funds Practice Group whose expertise involved corporate finance, mergers and acquisitions, capital markets, banking and finance, project and structured finance, cross-border corporate and finance transactions, investment funds, private equity, employment and also support to 2 Foreign Legal Advisers (a Romanian and a British).
Responsibilities
Arranged meetings
Travel arrangements
Keyed time entries into the system
Retrieved files
Day-to-day maintenance of filing systems
Opening of new matters/files
Arranged closed files to be sent for storage
Managed the Partner's e-mail inbox including filed/printed and replied (where necessary) e- mails on his behalf
Handled project management and documentation including indexing, collation of documents and materials for large and complex transactions in relation to corporate finance, REITs, debt funding, mergers and acquisitions and corporate restructuring
Amended existing documents and performed redlining using DeltaView
Diary management
Billed and sent invoices to respective clients using Locus system
Client database management using Affinity
Prepared expense claims and handled confidential information
Was the default cover for Managing Partner’s secretary whenever she went on leave
September – November 2004 (Temporary)
1-NET SINGAPORE PTE LTD, a subsidiary of MediaCorp Technologies, Admin Officer
January 2004 (Temporary)
GE PACIFIC PTE LTD, Receptionist
July 2002 (Temporary)
FRASER DIVING INTERNATIONAL PTE LTD, Receptionist
December 2001 January 2002 (Temporary)
AMERICAN EXPRESS INTERNATIONAL INC., Secretary to the Vice President and Senior Vice President
June 1999- August 2001 (Permanent)
DENNIS WEE REALTY (S) PTE LTD, Secretary to the Managing Director
Responsibilities
Answered, screened and transferred telephone calls
Managed telephone database of all clients as well as of staff/associates
Handled confidential and sensitive information, circulated and kept track of corporate documents for signature
Maintained staff records and arranged interviews
Prepared appointment letters and monitored staff confirmation process
Handled leave and medical records of staff
Placed recruitment advertisements in the media
Scrutinized the classified ads daily for relevant materials to be posted in Business Opportunities journal
Sorted daily mail
Organised, maintained and filed office records, organised a daily appointment calendar
Prepared photocopies, transmitted and received faxes of documents
Handled RSVPs for functions/events
Managed invitations and season’s greeting cards
Controlled office keys and library
Worked closely with external offices on a daily basis and performed other duties as assigned
November 1996 – January 1998 (Permanent)
SITEL (S) PTE LTD, Customer Service Officer
Handled outbound calls, telemarketing of insurance and credit cards to MNCs.
January – June 1996
BLUEBELL ENTERPRISES, Sales Supervisor for Givenchy cosmetics and fragrances, Sales and Marketing Department
July 1986 – Aug 1995
UNITED AIRLINES, Flight Attendant (July 1986 – August 1995)
1976 – 1986
HENRY DAVID (S) PTE LTD, J L MORISSON, HARPER GILFILLAN (S) PTE LTD, HAGEMEYER MARKETING (S) PTE LTD, Beauty Advisor for Nina Ricci, YSL, Hermes, Estee Lauder and Christian Dior cosmetics and fragrances
EDUCATION
Completed GCE ‘O’ Level Examination in 1975 at Convent of the Holy Infant Jesus, Katong
Completed Regional Flight Attendant Training in 1986 with United Airlines in San Francisco
Completed a course in Microsoft Office in June 1998 (Word, Excel, Powerpoint)
Last Drawn Salary: SGD $5,000
Availability: Immediate
References
1. Name: Liviu Petrina 2. Name: Michael Horn
Years known: 12 years Years known: 7 years
Relationship: Ex-boss Relationship: Ex-boss
Contact: 91827905 Email: ac8ttp@r.postjobfree.com
Email: ac8ttp@r.postjobfree.com