Resume

Sign in

Assistant Executive

Location:
Winnipeg, Manitoba, Canada
Posted:
March 18, 2019

Contact this candidate

Resume:

JENNY NG

Winnipeg, Manitoba

1-204-***-****

ac8tru@r.postjobfree.com

OBJECTIVE

To apply for a position as an Administrator.

ACADEMIC BACKGROUND

**** ********* ********** *****, **** Kong

One month Certificate / Foundation Certificate in Barista Training

One month Certificate / Foundation Certificate in Latte Art

1995 – 96 MAPLE LEAF CITY COLLEGE, Hong Kong

One year Diploma Program / The Private and Executive Secretary's Diploma (PESD) for the Institute of Qualified Private Secretaries

1991 – 92 ROBERTSON CAREER COLLEGE, Winnipeg, Manitoba

One year Diploma Program / Computer Office Accounting - Diploma

1989 – 90 UNIVERSITY OF WINNIPEG, Winnipeg, Manitoba

Details: Administrative Studies / Mathematics

1986 – 89 NELSON McINTYRE COLLEGIATE, Winnipeg, Manitoba

Diploma: Grade 12 High School Certification

EMPLOYMENT HISTORY

Jan ’19 – Feb ’19 SKYBRIDGE AMERICAS INC., Winnipeg, MB

Roadside Rescue Agent Call Centre

Oct ’17 – Feb ’18 Moving to Canada

Dec ’16 – Sep ’17 Temporary Jobs, Hong Kong

Sep ’13 – Jun ‘16 M&G INVESTMENTS (HONG KONG) LIMITED, Hong Kong

Team Assistant / Office Manager

- Reported directly to Managing Director, Asia

-Full secretarial support to MD, Asia

-Meeting Arrangements for Asia Management Committee (AMC)

-Processing the travel arrangements and entertainment claims for AMC

-Managing meeting rooms for Singapore and HK offices including the TP bookings with London; maintaining Asia team leave record

-Pre-audit the staff claims according to related policies for approvals

-Ensure correct booking in the systems (cost centres, accounts, etc.) for proper payment (bank details, etc.)

-Meeting Agenda Distribution, Request Agenda Items, Manage Invites

-Submit monthly reports to SFC

-Filing and handling SFC licenses of RO and other RM with all the correspondences with the Legal & Compliance advice

-Liaise with Legal & Compliance in Singapore/UK and their vendors

-Clients Contacts Weekly Distribution

-Liaise and monitor the travel arrangements with Singapore and HK corporate travel agencies

-New Office Renovation and Moving Arrangements

-Maintain stock of marketing premiums and responsible of logistics of marketing events

-Main contacts to auditor, company secretary, vendors, bank, lawyers, etc.

(Cont.) Sep ’13 – Jun ‘16 M&G INVESTMENTS (HONG KONG) LIMITED, Hong Kong

-HK Office Management – Liaise and co-ordinate with I.T. vendor and local vendors such as courier, stationeries, office equipments

-Managing the preparation of administration and expenses accounting reports

- Co-ordinating with the service providers/suppliers regularly for update information; assisting the London H/O in corporate services globalization

-Handling ad hoc projects as requested

ROL: Team re-structure after the departure of MD, Asia

Dec ’11 – Nov ’12 CREDIT AGRICOLE CIB, HONG KONG BRANCH, Hong Kong (Contract)

Assistant Administration Manager

-Reported directly to Head of Administration, CACIB Hong Kong Branch

-Worked as a supervisor to monitor expenses

-Validated the processing of expenses and their payments

-Ensure that the expenses had been properly validated by department heads and as per CA CIB internal rules (e.g. legal invoices validated by legal, etc.)

-Ensure correct booking in the systems (cost centres, accounts, etc.)

-Ensure proper payment (bank details, etc.)

-Monitored suspense account outstanding and intra-group receivables and re-invoicing

-Managed the Expenses Payment System and assisted system implementation

-Administered services of Implant Travel Agency Desk

-Monitored and recorded the up-keeping of expatriates home leave expenses and ensure the related policies set by HR are adhered to

-Processed the travel and entertainment claims; ensure that claims were verified and reimbursed according to related policies

-Maintained the corporate hotel lists and the corporate deals with airlines

-Worked as the manager to the team: ensure the daily duties were performed properly; organizing the replacement / backup when needed, follow up issues e.g. DHL tracking etc.

-Set-up relevant procedures, policies in office administrative issues

-Participated to the preparation of the department’s annual budget and forecast

-Managed the preparation of administration and expenses accounting reports

-Co-ordinated with the service providers/suppliers regularly for update information; assisted the Paris H/O in corporate services globalization

-Handled ad hoc projects as and when requested

ROL: Contract ended

Jul ’07 – May ’11 KINSEY ALLEN INTERNATIONAL HK LIMITED, Hong Kong

(formerly named as GRS HK Limited)

Office Manager / Administrator

-A multi-national executive search firm that focuses on Financial Institutes

-Reported directly to a British Managing Director, Asia who was based in Hong Kong and UK Management included Group CEO, Group Finance Director

-To provide secretarial support to the Managing Director, Asia

-Invoicing, Accounts Payables & Receivables (including entries on Navision/SAGE)

-To liaise with Labour Department, the bank, suppliers and CPA (including annual audit, employer’s tax return and employee’s relevant taxation matters)

-To coordinate the rebranding matters of the company

-To maintain sales board and candidates’ resume data entries

-To coordinate the logistics arrangements for new joins and leavers

-To provide general IT support

(Cont.) Jul ’07 – May ’11 KINSEY ALLEN INTERNATIONAL HK LIMITED, Hong Kong

-To maintain petty cash and administrative records

-To provide Space/Rental & Utilities Monthly Cost Allocation and Administration Monthly Report

-To co-ordinate Medical Schemes, Office and Employee Compensation Insurances

-Travel arrangement & hotel bookings

-To assist on office search, office lease negotiations and new office renovation

-To maintain fixed assets registrations

-To monitor office maintenance, equipment purchase, business card printings and other general Administrative duties.

-To answer public enquiries

ROL: The whole group was closed down

Oct ’06 – Jun ’07 SOCIETE GENERALE BANK & TRUST, Hong Kong

Administration Officer

-Private Banking Division of Société Générale Corporate & Investment Banking

-Supported Account Payable Function as Pre-pay Auditor

-Primary Pre-paid Audit on Staff’s Travel & Expense Claims

-To perform & monitor HK administrative functions such as handling office renovation, office maintenance, annual events with cost allocation

-To provide Space/Rental & Utilities Monthly Cost Allocation and Administration Monthly Reporting on OpeRA system

-To co-ordinate Conferences / Meetings

-Travel arrangement & hotel bookings, Handling Traveling Visas

-Primary Key Holder of Burglar Alarm System

-BCP Call Tree Update & Drill Coordination

-To issue Access Cards & Maintain Accurate Record

-To maintain Key Registration and the Authorised Signature Booklet

-To co-ordinate the logistics arrangements for visitors, new joins and leavers include market data services related

-To assist coordinating for Corporate Card & Club Membership Services and adhoc administration duties such as non-IT equipment purchase

-To provide secretarial support to multinational directors

-To liaise with all Departments to smooth the daily operations

-Job delegation to Receptionist, Office Assistant & Tea Lady

-To answer public enquiries

ROL: Better offer with stable working hours (normally off after 9pm and

sometimes until 11pm with SGBT)

Feb ’05 – Sep ’06 EXCELPOINT SYSTEMS (HK) LIMITED, Hong Kong

Human Resources & Administration Officer

-A Singaporean total solutions provider of quality components, engineering designs and supply chain services to electronics manufacturers in Asia

-To generate both Regional HR Monthly Reports, Staff Handbook

-To handle PRC Payroll, & submissions of Shenzhen Social Securities and Tax

-To update both HK & PRC staff’s Terms & Conditions

-To prepare the Employment Contracts & Application of the Expatriates’ Work Permit

-To take care of Regional Business Matters with other Asian Offices and PRC offices

-To update the Regional HR Information

-To co-ordinate Conferences / Meetings

-To co-ordinate Medical Schemes, Office and Employee Compensation Insurances

(Cont.) Feb ’05 – Sep ’06 EXCELPOINT SYSTEMS (HK) LIMITED, Hong Kong

-To Travel arrangement & hotel bookings, Handling Traveling Visas

-To liaise with all Departments to smooth the daily operations

-To perform & monitor HK & PRC administrative functions such as handling office maintenance, annual events

-Job delegation to Administrative Assistant, Receptionist, Office Assistant & other PRC subordinates

-To answer public enquiries

ROL: Frequent traveling to China

Nov ’04 – Jan ’05 Temporary Projects

Feb – Oct ’04 KINGSWAY GROUP SERVICES LIMITED (CODE 188), Hong Kong

Administrative Assistant

Apr ’03 – Jan ’04 KINGSWAY GROUP SERVICES LIMITED (CODE 188), Hong Kong

Executive Assistant to Chief Operating Officer

-A Hong Kong based brokerage house to a globally focused mid-market financial services provider anchored in Greater China.

-To perform Secretarial duties for multinational Executive Directors and COO

-To generate Operations Monthly Reports, Staff Handbook and Corporate Guidelines

-Handling SFC licenses of RO and other RM with all the correspondences with the Legal & Compliance advice

-Delivery of cheques to Hong Kong Clearing Limited for daily clearings

-To liaise with all Departments to smooth the daily operations

-To co-ordinate Conference, Annual Dinner & Company Trip

-To negotiate with suppliers for printing, insurance & etc.

-To handle office maintenance

-Office Renovation

-Job delegation to Office Assistants & Receptionist

ROL: Company downsized and Job duties changed to more clerical

Aug ’01 – Jul ’02 SECURICOR ASIA MANAGEMENT LIMITED, Hong Kong

Regional Executive Assistant

-The world's leading international security solutions group

-Reported directly to a British Regional Operations Director and an Australian HR Manager

-To generate both Regional HR & Operations Monthly Reports

-To handle Payroll

-To update the Regional Executives’ Terms & Conditions

-To prepare the Employment Contracts & Application of the Expatriates’ Work Permit

-To take care of Regional Business Matters with other Asian Offices

-To update the Regional HR Information, Regional Finance Matters

-To co-ordinate Conferences / Meetings

-To co-ordinate Retirement Schemes

-Travel arrangement & hotel bookings

-To handle Traveling Visas

-To perform administrative functions such as filing, printing, copying and fax

-To answer public enquiries

ROL: Back to Canada for family matters

Apr ’00 – Jul ’01 PRODUCT SAFETY COORDINATION (HONG KONG) LIMITED, Hong Kong

DILLON, HALL & LUNGERSHAUSEN, Hong Kong

Executive Secretary

-An in-house legal company

-Reported to a German owner who is also the partner of Dillon, Hall & Lungershausen

-Filing, Typing, Printing, Copying and Faxing Documents

-Application of the Expatriates’ Work Permit

-To co-ordinate Business Trips, Local & Overseas Hotel Bookings, Traveling Visas

-Mandatory Provident Funds

-To handle public enquiries

-To perform administrative duties

ROL: want to focus on secretarial and administrative work instead of handling legal matters

Apr ’96 – Apr ’00 ZENITH MEDIA LIMITED, Hong Kong

Media Departments of Saatchi & Saatchi Advertising & Bates Advertising

Personal Assistant to CEO, Asia

-Reported to CEO, Asia (who is New Zealand born Chinese), a British CFO and assisted multinational Directors

-Filing, Typing, Printing, Copying and Faxing Documents

-Application of the Expatriates’ Work Permit

-To take care of Regional Business Matters with other Asian Offices Regional Finance Matters

-To co-ordinate Conferences / Meetings

-To co-ordinate Business Trips, Local & Overseas Hotel Bookings, Traveling Visas and Office Moves

-To answer phone calls, public enquiries

-Administrative Work and other office duties

ROL: CEO, Asia left the company and for further career exploration

Jun ’94 – Mar ’96 ACTION ASIA PUBLISHING LIMITED, Hong Kong

Accounting Officer

Duties: Payroll, Accounts Receivables, Accounts Payables, Invoicing, Bank Reconciliation, Petty Cash, Filing, Typing, Printing, Copying and Faxing Documents Mailing, and Performed Administrative duties

Mar – Aug ’93 COMMISSION FOR CANADA, Hong Kong

Trade Division, Commercial Section, Investment Development

Investment Assistant & Secretary (Term)

Duties: Coordinating Functions / Meetings, Typing, Printing, Filing, Copying and Faxing Documents, Newspaper Clippings, Answering Phone Calls, Public Enquiries, and other office duties.

Jun ’92 – Jan ’93 J. PODOLSKY TRUCKING LIMITED, Winnipeg, Manitoba

2139511 MANITOBA LIMITED, Winnipeg, Manitoba

Bookkeeper & Secretary (Term)

Duties: Payrolls, Accounts Receivable, Journal Entries, Addressing Invoices, Recording Trucks’ Repairs, Typing, Filing and Copying Documents, Answering Phone Calls, and other office duties.

Oct ’93 – Apr ’94 TREASURE CASTLE RESTAURANT, Winnipeg, Manitoba

Oct ’91 – Feb ’93 Waitress

Duties: General Restaurant Duties

Jul – Nov ’92 GRAND GARDEN RESTAURANT, Winnipeg, Manitoba

Waitress

Duties: General Restaurant Duties

April 1992 WORKERS COMPENSATION BOARD, Winnipeg, Manitoba

Finance Department

Accountant Trainee (On-the-Job Training)

Duties: Payrolls, Proofreading, Filing, Data Entry with Lotus1-2-3, and Ad-hoc duties.

Nov – Dec '91 DEPARTMENT OF JUSTICE, Winnipeg, Manitoba

Law Enforcement Service Branch

Data Entry Clerk (Volunteer)

Duties: Processing of Firearms Acquisition Certificates (FAC's), Data Entry with D-Base III+, Printing and Copying Documents, Proofreading, Filing, Public Enquiries, and other office duties

SECRETARIAL SKILLS

-Typing with 60 wpm of all three levels

-E-mail system (Microsoft Outlook, Outlook Express, Lotus Notes)

-DataBase III+, HR Information System, PeopleSoft Expenses, Profile, FileFinder 9.0

-Computer Accounting (Bedford, Great Plains, Sage, Navision)

-Calculation speed with 202 Characters per minute

-Chinese Typing (速成輸入法)

-Windows ’98, ’00, ME, XP (Microsoft Works – MS Word, MS Excel, MS PowerPoint, MS Access and MS FrontPage)

-World Information Network for Exports (WIN Exports)

-Investment Tracking Enquiries System

-Export and Investment Promotion Planning and Tracking System (TTS)

-Telex Number Tracking System 3.00

-WIN System

LANGUAGES SKILLS

Written: English (Good), Chinese (Good)

Spoken: English (Fluent), Cantonese (Native), Mandarin (Basic)

INTERESTS

Reading, music, computer, swimming, gymnasium and singing.

EXPECTED SALARY

Negotiable

REFERENCES

Available upon requests



Contact this candidate