JENNY NG
Winnipeg, Manitoba
ac8tru@r.postjobfree.com
OBJECTIVE
To apply for a position as an Administrator.
ACADEMIC BACKGROUND
**** ********* ********** *****, **** Kong
One month Certificate / Foundation Certificate in Barista Training
One month Certificate / Foundation Certificate in Latte Art
1995 – 96 MAPLE LEAF CITY COLLEGE, Hong Kong
One year Diploma Program / The Private and Executive Secretary's Diploma (PESD) for the Institute of Qualified Private Secretaries
1991 – 92 ROBERTSON CAREER COLLEGE, Winnipeg, Manitoba
One year Diploma Program / Computer Office Accounting - Diploma
1989 – 90 UNIVERSITY OF WINNIPEG, Winnipeg, Manitoba
Details: Administrative Studies / Mathematics
1986 – 89 NELSON McINTYRE COLLEGIATE, Winnipeg, Manitoba
Diploma: Grade 12 High School Certification
EMPLOYMENT HISTORY
Jan ’19 – Feb ’19 SKYBRIDGE AMERICAS INC., Winnipeg, MB
Roadside Rescue Agent Call Centre
Oct ’17 – Feb ’18 Moving to Canada
Dec ’16 – Sep ’17 Temporary Jobs, Hong Kong
Sep ’13 – Jun ‘16 M&G INVESTMENTS (HONG KONG) LIMITED, Hong Kong
Team Assistant / Office Manager
- Reported directly to Managing Director, Asia
-Full secretarial support to MD, Asia
-Meeting Arrangements for Asia Management Committee (AMC)
-Processing the travel arrangements and entertainment claims for AMC
-Managing meeting rooms for Singapore and HK offices including the TP bookings with London; maintaining Asia team leave record
-Pre-audit the staff claims according to related policies for approvals
-Ensure correct booking in the systems (cost centres, accounts, etc.) for proper payment (bank details, etc.)
-Meeting Agenda Distribution, Request Agenda Items, Manage Invites
-Submit monthly reports to SFC
-Filing and handling SFC licenses of RO and other RM with all the correspondences with the Legal & Compliance advice
-Liaise with Legal & Compliance in Singapore/UK and their vendors
-Clients Contacts Weekly Distribution
-Liaise and monitor the travel arrangements with Singapore and HK corporate travel agencies
-New Office Renovation and Moving Arrangements
-Maintain stock of marketing premiums and responsible of logistics of marketing events
-Main contacts to auditor, company secretary, vendors, bank, lawyers, etc.
(Cont.) Sep ’13 – Jun ‘16 M&G INVESTMENTS (HONG KONG) LIMITED, Hong Kong
-HK Office Management – Liaise and co-ordinate with I.T. vendor and local vendors such as courier, stationeries, office equipments
-Managing the preparation of administration and expenses accounting reports
- Co-ordinating with the service providers/suppliers regularly for update information; assisting the London H/O in corporate services globalization
-Handling ad hoc projects as requested
ROL: Team re-structure after the departure of MD, Asia
Dec ’11 – Nov ’12 CREDIT AGRICOLE CIB, HONG KONG BRANCH, Hong Kong (Contract)
Assistant Administration Manager
-Reported directly to Head of Administration, CACIB Hong Kong Branch
-Worked as a supervisor to monitor expenses
-Validated the processing of expenses and their payments
-Ensure that the expenses had been properly validated by department heads and as per CA CIB internal rules (e.g. legal invoices validated by legal, etc.)
-Ensure correct booking in the systems (cost centres, accounts, etc.)
-Ensure proper payment (bank details, etc.)
-Monitored suspense account outstanding and intra-group receivables and re-invoicing
-Managed the Expenses Payment System and assisted system implementation
-Administered services of Implant Travel Agency Desk
-Monitored and recorded the up-keeping of expatriates home leave expenses and ensure the related policies set by HR are adhered to
-Processed the travel and entertainment claims; ensure that claims were verified and reimbursed according to related policies
-Maintained the corporate hotel lists and the corporate deals with airlines
-Worked as the manager to the team: ensure the daily duties were performed properly; organizing the replacement / backup when needed, follow up issues e.g. DHL tracking etc.
-Set-up relevant procedures, policies in office administrative issues
-Participated to the preparation of the department’s annual budget and forecast
-Managed the preparation of administration and expenses accounting reports
-Co-ordinated with the service providers/suppliers regularly for update information; assisted the Paris H/O in corporate services globalization
-Handled ad hoc projects as and when requested
ROL: Contract ended
Jul ’07 – May ’11 KINSEY ALLEN INTERNATIONAL HK LIMITED, Hong Kong
(formerly named as GRS HK Limited)
Office Manager / Administrator
-A multi-national executive search firm that focuses on Financial Institutes
-Reported directly to a British Managing Director, Asia who was based in Hong Kong and UK Management included Group CEO, Group Finance Director
-To provide secretarial support to the Managing Director, Asia
-Invoicing, Accounts Payables & Receivables (including entries on Navision/SAGE)
-To liaise with Labour Department, the bank, suppliers and CPA (including annual audit, employer’s tax return and employee’s relevant taxation matters)
-To coordinate the rebranding matters of the company
-To maintain sales board and candidates’ resume data entries
-To coordinate the logistics arrangements for new joins and leavers
-To provide general IT support
(Cont.) Jul ’07 – May ’11 KINSEY ALLEN INTERNATIONAL HK LIMITED, Hong Kong
-To maintain petty cash and administrative records
-To provide Space/Rental & Utilities Monthly Cost Allocation and Administration Monthly Report
-To co-ordinate Medical Schemes, Office and Employee Compensation Insurances
-Travel arrangement & hotel bookings
-To assist on office search, office lease negotiations and new office renovation
-To maintain fixed assets registrations
-To monitor office maintenance, equipment purchase, business card printings and other general Administrative duties.
-To answer public enquiries
ROL: The whole group was closed down
Oct ’06 – Jun ’07 SOCIETE GENERALE BANK & TRUST, Hong Kong
Administration Officer
-Private Banking Division of Société Générale Corporate & Investment Banking
-Supported Account Payable Function as Pre-pay Auditor
-Primary Pre-paid Audit on Staff’s Travel & Expense Claims
-To perform & monitor HK administrative functions such as handling office renovation, office maintenance, annual events with cost allocation
-To provide Space/Rental & Utilities Monthly Cost Allocation and Administration Monthly Reporting on OpeRA system
-To co-ordinate Conferences / Meetings
-Travel arrangement & hotel bookings, Handling Traveling Visas
-Primary Key Holder of Burglar Alarm System
-BCP Call Tree Update & Drill Coordination
-To issue Access Cards & Maintain Accurate Record
-To maintain Key Registration and the Authorised Signature Booklet
-To co-ordinate the logistics arrangements for visitors, new joins and leavers include market data services related
-To assist coordinating for Corporate Card & Club Membership Services and adhoc administration duties such as non-IT equipment purchase
-To provide secretarial support to multinational directors
-To liaise with all Departments to smooth the daily operations
-Job delegation to Receptionist, Office Assistant & Tea Lady
-To answer public enquiries
ROL: Better offer with stable working hours (normally off after 9pm and
sometimes until 11pm with SGBT)
Feb ’05 – Sep ’06 EXCELPOINT SYSTEMS (HK) LIMITED, Hong Kong
Human Resources & Administration Officer
-A Singaporean total solutions provider of quality components, engineering designs and supply chain services to electronics manufacturers in Asia
-To generate both Regional HR Monthly Reports, Staff Handbook
-To handle PRC Payroll, & submissions of Shenzhen Social Securities and Tax
-To update both HK & PRC staff’s Terms & Conditions
-To prepare the Employment Contracts & Application of the Expatriates’ Work Permit
-To take care of Regional Business Matters with other Asian Offices and PRC offices
-To update the Regional HR Information
-To co-ordinate Conferences / Meetings
-To co-ordinate Medical Schemes, Office and Employee Compensation Insurances
(Cont.) Feb ’05 – Sep ’06 EXCELPOINT SYSTEMS (HK) LIMITED, Hong Kong
-To Travel arrangement & hotel bookings, Handling Traveling Visas
-To liaise with all Departments to smooth the daily operations
-To perform & monitor HK & PRC administrative functions such as handling office maintenance, annual events
-Job delegation to Administrative Assistant, Receptionist, Office Assistant & other PRC subordinates
-To answer public enquiries
ROL: Frequent traveling to China
Nov ’04 – Jan ’05 Temporary Projects
Feb – Oct ’04 KINGSWAY GROUP SERVICES LIMITED (CODE 188), Hong Kong
Administrative Assistant
Apr ’03 – Jan ’04 KINGSWAY GROUP SERVICES LIMITED (CODE 188), Hong Kong
Executive Assistant to Chief Operating Officer
-A Hong Kong based brokerage house to a globally focused mid-market financial services provider anchored in Greater China.
-To perform Secretarial duties for multinational Executive Directors and COO
-To generate Operations Monthly Reports, Staff Handbook and Corporate Guidelines
-Handling SFC licenses of RO and other RM with all the correspondences with the Legal & Compliance advice
-Delivery of cheques to Hong Kong Clearing Limited for daily clearings
-To liaise with all Departments to smooth the daily operations
-To co-ordinate Conference, Annual Dinner & Company Trip
-To negotiate with suppliers for printing, insurance & etc.
-To handle office maintenance
-Office Renovation
-Job delegation to Office Assistants & Receptionist
ROL: Company downsized and Job duties changed to more clerical
Aug ’01 – Jul ’02 SECURICOR ASIA MANAGEMENT LIMITED, Hong Kong
Regional Executive Assistant
-The world's leading international security solutions group
-Reported directly to a British Regional Operations Director and an Australian HR Manager
-To generate both Regional HR & Operations Monthly Reports
-To handle Payroll
-To update the Regional Executives’ Terms & Conditions
-To prepare the Employment Contracts & Application of the Expatriates’ Work Permit
-To take care of Regional Business Matters with other Asian Offices
-To update the Regional HR Information, Regional Finance Matters
-To co-ordinate Conferences / Meetings
-To co-ordinate Retirement Schemes
-Travel arrangement & hotel bookings
-To handle Traveling Visas
-To perform administrative functions such as filing, printing, copying and fax
-To answer public enquiries
ROL: Back to Canada for family matters
Apr ’00 – Jul ’01 PRODUCT SAFETY COORDINATION (HONG KONG) LIMITED, Hong Kong
DILLON, HALL & LUNGERSHAUSEN, Hong Kong
Executive Secretary
-An in-house legal company
-Reported to a German owner who is also the partner of Dillon, Hall & Lungershausen
-Filing, Typing, Printing, Copying and Faxing Documents
-Application of the Expatriates’ Work Permit
-To co-ordinate Business Trips, Local & Overseas Hotel Bookings, Traveling Visas
-Mandatory Provident Funds
-To handle public enquiries
-To perform administrative duties
ROL: want to focus on secretarial and administrative work instead of handling legal matters
Apr ’96 – Apr ’00 ZENITH MEDIA LIMITED, Hong Kong
Media Departments of Saatchi & Saatchi Advertising & Bates Advertising
Personal Assistant to CEO, Asia
-Reported to CEO, Asia (who is New Zealand born Chinese), a British CFO and assisted multinational Directors
-Filing, Typing, Printing, Copying and Faxing Documents
-Application of the Expatriates’ Work Permit
-To take care of Regional Business Matters with other Asian Offices Regional Finance Matters
-To co-ordinate Conferences / Meetings
-To co-ordinate Business Trips, Local & Overseas Hotel Bookings, Traveling Visas and Office Moves
-To answer phone calls, public enquiries
-Administrative Work and other office duties
ROL: CEO, Asia left the company and for further career exploration
Jun ’94 – Mar ’96 ACTION ASIA PUBLISHING LIMITED, Hong Kong
Accounting Officer
Duties: Payroll, Accounts Receivables, Accounts Payables, Invoicing, Bank Reconciliation, Petty Cash, Filing, Typing, Printing, Copying and Faxing Documents Mailing, and Performed Administrative duties
Mar – Aug ’93 COMMISSION FOR CANADA, Hong Kong
Trade Division, Commercial Section, Investment Development
Investment Assistant & Secretary (Term)
Duties: Coordinating Functions / Meetings, Typing, Printing, Filing, Copying and Faxing Documents, Newspaper Clippings, Answering Phone Calls, Public Enquiries, and other office duties.
Jun ’92 – Jan ’93 J. PODOLSKY TRUCKING LIMITED, Winnipeg, Manitoba
2139511 MANITOBA LIMITED, Winnipeg, Manitoba
Bookkeeper & Secretary (Term)
Duties: Payrolls, Accounts Receivable, Journal Entries, Addressing Invoices, Recording Trucks’ Repairs, Typing, Filing and Copying Documents, Answering Phone Calls, and other office duties.
Oct ’93 – Apr ’94 TREASURE CASTLE RESTAURANT, Winnipeg, Manitoba
Oct ’91 – Feb ’93 Waitress
Duties: General Restaurant Duties
Jul – Nov ’92 GRAND GARDEN RESTAURANT, Winnipeg, Manitoba
Waitress
Duties: General Restaurant Duties
April 1992 WORKERS COMPENSATION BOARD, Winnipeg, Manitoba
Finance Department
Accountant Trainee (On-the-Job Training)
Duties: Payrolls, Proofreading, Filing, Data Entry with Lotus1-2-3, and Ad-hoc duties.
Nov – Dec '91 DEPARTMENT OF JUSTICE, Winnipeg, Manitoba
Law Enforcement Service Branch
Data Entry Clerk (Volunteer)
Duties: Processing of Firearms Acquisition Certificates (FAC's), Data Entry with D-Base III+, Printing and Copying Documents, Proofreading, Filing, Public Enquiries, and other office duties
SECRETARIAL SKILLS
-Typing with 60 wpm of all three levels
-E-mail system (Microsoft Outlook, Outlook Express, Lotus Notes)
-DataBase III+, HR Information System, PeopleSoft Expenses, Profile, FileFinder 9.0
-Computer Accounting (Bedford, Great Plains, Sage, Navision)
-Calculation speed with 202 Characters per minute
-Chinese Typing (速成輸入法)
-Windows ’98, ’00, ME, XP (Microsoft Works – MS Word, MS Excel, MS PowerPoint, MS Access and MS FrontPage)
-World Information Network for Exports (WIN Exports)
-Investment Tracking Enquiries System
-Export and Investment Promotion Planning and Tracking System (TTS)
-Telex Number Tracking System 3.00
-WIN System
LANGUAGES SKILLS
Written: English (Good), Chinese (Good)
Spoken: English (Fluent), Cantonese (Native), Mandarin (Basic)
INTERESTS
Reading, music, computer, swimming, gymnasium and singing.
EXPECTED SALARY
Negotiable
REFERENCES
Available upon requests