Data Entry Clerk, Administrative/Executive Assistant

Profile:

** ***** ** *********, **************, office and clerical support experience in Saudi Arabia, providing executive and administrative support to senior-management executives.

** ***** *ith a group holding company in Dammam, Saudi Arabia, effectively maintaining the office of the Group Executive Director and providing support to senior-management executives.

Seven years with multinational firms in Riyadh, Saudi Arabia (General Dynamics Ltd. and Hope/VTN Consulting Group), providing executive, administrative and clerical support to American senior-executives.

Work Experience in Saudi Arabia:

Ali Zaid Al-Quraishi & Brothers Company Ltd. Executive Assistant/Office Manager

P.O. Box 339, Dammam 31411, Saudi Arabia January 2001 – November 2017

Effectively managed and organized the office of the Group Executive Director for Finance, HR, Administration and Legal Affairs Group, and provided executive support to three other senior-management executives.

Prepared management-level briefings and PowerPoint presentations for the board of directors’ meetings and the shareholders’ annual general meetings using MS Office key applications computer skill, communication, coordination, and organizational skills to produce highly important quarterly and annual management documents.

Maintained financial, proprietary and company-sensitive files and records and had full access to all confidential and programmatic matters; established a centralized and secure filing system for all the audited yearly financial statements of the more than 30 companies belonging to the group, thereby enabling quick retrieval of these highly-confidential documents.

Coordinated with different functional groups and departments of the organization which resulted in the successful implementation of the objectives and directives of the Group Executive Director.

Arranged schedules and calendared business meetings and followed through on Outlook.

Arranged complex bookings, travel and hotel accommodations for senior executives, mitigating the effect of sudden changes in travel plans resulting in on-time arrivals to business meetings.

Prepared expense reports with clear knowledge of company per diem and allowances policies.

Wrote memos, correspondence, reports, emails, and proofed and edited documents professionally.

Provided reception to corporate VIPs and guests.

Handled internal and external telephone inquiries, screened and diverted calls, and arranged conference calls.

Effectively managed and utilized the support of an administrative staff and an office boy for the smooth functioning of the Executive Management Office.

Adhered to the highest standards of corporate ethics, confidentiality, and accountability.

General Dynamics Ltd. Executive Assistant

P.O. Box 1942, Al-Kharj, Riyadh 11942, Saudi Arabia February 1994 – January 1998

Provided executive support to the Site Manager and provided administrative support to the Al-Kharj Site Management & Administration Office for an American defense contractor involved with the Sword Project – the deprocessing of Abrams M1A2 main battle tanks, M113 armored personnel carriers, wheeled and tracked vehicles for fielding to the Royal Saudi Land Forces’ battlefield, operational and training units.

Performed general clerical duties like photocopying, scanning, binding, faxing, sorting and prioritizing mail distribution, and operated office machines and equipment.

Provided reception to the visiting Saudi and U.S. military officers and guests.

Ordered office supplies and stock and set up control procedures that saved 30% off the monthly cost.

Served as Camp Boss at the military base camp accommodation for more than 20 Filipinos, adapting problem-solving skill to look after their general welfare.

Social Insurance Hospital Administrative Assistant

P.O. Box 42142, Riyadh 11541, Saudi Arabia August 1992 – May 1993

Provided administrative support to the Director of Purchasing and provided office support to the Purchasing Department in a semi-government medical institution.

Inputted stock and inventory data for non-medical items using dBase IV which resulted in 100% matched inventory.

Prepared supply documents required for purchases and maintained complete records of purchase transactions that facilitated on-time payments to suppliers.

Hope/VTN Consulting Group Executive Assistant

P.O. Box 6794, Riyadh 11452, Saudi Arabia August 1982 – November 1985

Provided executive support to the Operations Manager and provided clerical support to the 10 American professional engineers and architects for an American engineering-consulting firm involved in VOTRAKON Project – a network of technical and vocational training centers throughout the Kingdom of Saudi Arabia.

Processed the word processing needs of the staff with a daily output of construction reports, project submittals, correspondence and progress reports which resulted in the timely completion of the tasks by the project managers.

Logged, transmitted and received project submittals and change orders from the construction contractors.

Transmitted and received telex and fax communications to the head office in the U.S., and transcribed microcassette recordings of minutes of meetings.

Work Experience in the Philippines:

Sun Data Data Encoder

Taft Avenue, Manila, Philippines October 1990 – July 1992

A data processing company that produces databases for overseas clients. Inputted and verified data on current projects like California/New York Law, Mead Project, Chemical Abstract, Magazine Project and Directories, using PC-based application systems with 15,000 keystrokes per hour (75 wpm) and 100% data entry/encoding verification rate.

Delta Engineering Services Clerk

Sta. Mesa, Manila, Philippines March 1987 – September 1990

An engineering services and contracting company. Provided clerical and administrative support to the Operations Group for the timely completion of facilities repair and construction projects.

Atrium Capital Corporation Securities Brokerage Clerk

Legaspi Village, Makati, Metro Manila, Philippines April 1978 – July 1982

An investment banking concern. Provided clerical support to the Securities Brokerage Section of the Accounting Services Group, Controllership Division. Processed securities brokerage (SB) transactions; typed investment services reports and financial reports accurately; maintained client ledgers and posted transaction entries; logged and dispatched SB documents to investors; and, maintained and updated records and client files.

Education:

Diploma in Business Administration Management, March 2018 – February 2019

Robertson College – Calgary, AB

Under-graduate - BSC Marketing, June 1975 – March 1978

Polytechnic University of the Philippines – Manila, Phils.

Certificate Courses:

MS Office Key Applications – Word, Excel, PowerPoint, Outlook

Robertson College, Calgary, AB – April 2018

Computer Modular Certificate Programs – EDP Concepts, DOS, Windows,

Logic Formulation, Word Processing, Spreadsheet and Database Applications

De La Salle University, Manila, Phils., October 1991 – March 1992

Office Skills:

Computer skill, organizational support, filing & records management, writing,

bookkeeping, data entry/encoding, operate office machines & equipment

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