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Administrative Assistant Executive

Location:
Rocky Mount, NC
Posted:
March 19, 2019

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Resume:

Cynthia E. Bigio

(c) 919-***-****

ac8t35@r.postjobfree.com

COMPUTER SKILLS

Microsoft Office XP 2003, 2005, Microsoft Office 2007, 2013, Windows 10 2016

EXPERIENCE

Morgan Stanley Investment Management - June 2002 – September 2011

Executive Assistant/Office Management

• Support the head Chief Technology Officer (CTO) of the Global Investment Management

Information Technology (IMIT) Group and 5 Senior Executive Directors

• Manage (heavy) calendars for the CTO and Senior Executive Directors; communicate

with other Executive Assistants in different departments regarding scheduling of meetings

with their Senior Managing Directors, prepare presentations, using PowerPoint for IMIT

Global Staff meetings and Senior Management meetings; prepare presentations and

general memos using MS Word; use Excel for spreadsheets; answer (heavy) phones for

Executives, responsible for arranging complex travel arrangements for domestic and

international as well as prepare and complete expense reports in a timely manner

• Office Management for the department by answering questions regarding Firm policy and

procedures, gathered information through researching the Intranet and setup point-to-point

Video Conference calls for other locations, globally for IMIT; Create and update all IMIT email group

accounts by adding new employees and deleting employees who have transitioned to other areas of

the Firm or resigned; Communicate with Corporate Services regarding new hires activation of Blackberries

and Secure IDs, deactivation of resigned/terminated employees of Blackberries and Secure IDs

• Worked with Corporate Services regarding floor plans for the department and setup of desk locations for new

hires/consultants and department moves; assist visiting managers with office space or other needs

• Update Global Organizational Chart using MS Visio 2003 and converting into Adobe Acrobat, PDF format

• Ordered supplies and made sure the supply room is well stocked

• Continuous relationship with Security, Facilities, and the Mailroom to ensure prompt response

• Making sure employees traveling internationally for an extensive visit to work in other

Morgan Stanley offices, international travel documents are up-to-date – Passports, Visas,

and temporary Work Visas and setup of Corporate housing

• Record weekly work time in Project and Portfolio Management (PPM) system for Front

Point Partners, another group working for IMIT

Credit-Suisse -November 1996-November 2001

Corporate Communications

Administrative Assistant

• Media clip administrator; public relations/administrative support; weekly camera log maintenance

• Worked with the Executive Board on media relations; video processing; Media benchmarking

• Backup on internal broadcast to staff; backup on camera shots; coverage on heavy phone volume

Credit-Suisse -November 1996-November 2001

Real Estate Finance and Securitization Group

Administrative Assistant

• Support for the Small Loan Conduit group which consist of a Managing Director, Director,

Vice President and an Associate; backup support for the Senior Managing Directors

• Responsible for new commercial mortgage loans which involve client applications,

commitment letters, good faith deposits, obtaining client codes, funding loans, return good faiths

• Logging/keeping track of new loans in the pipeline database; support for heavy volume of phone calls

• Maintained calendar for the Managing Director and Director; planned and organized meetings

• Responsible for expenses, travel arrangements and coordination of conferences

• Handling general administrative duties such as faxing, filing, copying and vacation schedules

CSC Consulting & Systems Integration -December 1994 -October 1996

Administrative Assistant

• Primary responsibilities, supporting the New York Metro Practice (Telecommunications,

Consumer Products, Financial Services and SAP Practice); prepared presentations

• Education coordinator for the SAP Practice; proposals and handled general

administrative duties (Systems, Applications & Products); Assisted and supported two

Managing Directors and the Operations Manager

• Enrolled and prepared Consultants for systems application courses in the SAP Partner Academy

REFERENCES AVAILABLE UPON REQUEST



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