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Payroll Specialist

Milpitas, CA
March 17, 2019

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Ramya Rangineni Phone: 510-***-****

HR / Accounting / Payroll Specialist

6+ years of work experience spanning across HR / Accounting / Payroll in various business functions. Worked for different companies across multiple industries in managing various HR / accounting processes (AP/AR)


To be a part of a progressive firm offering an opportunity for career advancement and professional growth.

Core Competencies:

Excellent knowledge and experience across various HR business functions

Extraordinary zeal to learn and update continuously, supported by the ability to research and explore.

Excellent in communication, relationship management, and interpersonal skills.

Strong organizational and time management skills with the ability to multitask as required.

A team worker, easily adaptable to changes, believes in transparency and flexibility

Excellent Customer Relationship / Vendor Management skills with high emphasis on providing top notch Customer Service to the clients

Highly motivated and self-confident individual with keen interest to work on latest technologies

Ability to work on different systems/business domains.

Work Experience:

Payroll Analyst( Feb 2018-currect) :

Working on ADP payroll on a bi-weekly payroll.

Adding new hires on ADP work force on a weekly basis.

E-Verify and I9 form verification on a daily process for all the new hires.

Sending the excel report for 500 employees making notes, payroll data for CFO and Manager.

Collecting the timesheets from the employees and running payroll on a bi-weekly process.

Sending emails for all the new hires regarding the pay schedule and timesheet process and assisting them if they are facing any issues to reach their account manager and resolve the issue.

Auditing all the hours by verifying against ADP and Vendor management system for all the hours paid and billed.

Maintain all the excel reports for all the new, active and termed employees.

Adding the local for 3 different states ad assisting all the employees regarding the checklist from w2 and adding additional witholding taxes on the ADP.

Taxing on ADP for Live in-work in and SUI in the ADP by talking to employees and asking about their project status and guiding through the process.

Doing Garnishments for child support etc

Handling benefits

Audit and reconciling month to month closing.

Garnishments for child supports.

Doing employment verification for all the w2 employees.

Explaining about w2,exempt and regarding the procedure of paperwork process.

AR/Payroll (AP):(Allure Labs) July 2017- Feb 2018)

Working on Batch Master (SAP-ERP) like processing invoices on Sales Order, Creating the invoices and uploading to QB—Adding Testing Fees and Pallet charges along with Assays.

Working on PO’s Voucher Invoice, check run.

Accepting the Po’s by checking the prices from the Price Quote and verifying their terms and notifying th clients before PO goes into the production.

Sending Cash Receipts on a weekly basis to the Vice President and CEO.

Maintaing the monthly records for UPS, Freight, Shippment and tracking whether all the products have reached to the clients on time by cordinating with Shipping department.

HR / Accounting Specialist at Formac Inc (May 2015-July 2017) - Fremont, CA

HR / Accounting / Payroll:

Handled all activities in accounts payable and receivables.

Ensure timely payment of vendor invoices. Processed and sent purchase orders

Responsible for cash application management across multiple payment methods, processed customer account adjustments, performed account reconciliations, followed up on issue resolution and suggested / implemented process improvements.

Responsible for all sorts of communication with clients/vendors as well as employees within the organization to keep track of Invoices and maintain timesheets.

Maintaining Accounts Receivable, Cash checks, Transactions & Local Deposits etc.

Generated various analytical reports and Excel Reports using Pivot Tables, VLOOKUP, & Charts etc.

Signing the Purchase Order, MSA & Talking to vendors regarding rate discussion & Terms.

Worked on various payroll applications such as QuickBooks/Intuit/CEIPAL/Track star.

Collections & Issuing checks for employees.

Maintaining Bank accounts/credit card payments in a timely manner.

Worked on W2, 1099, Benefits, General Ledger, Excel Reports etc.

Managed vendor accounts, generating weekly on demand checks.

Managed financial departments and was responsible for Budgets, Forecasting & Payroll

Created budgets and forecasts for the management group.

Ensure compliance with accounting deadlines.

Prepared company accounts and tax returns for audit/account reconciliation.

Coordinated monthly payroll functions for 200+ employees.

Liaised with bankers, insurers, and solicitors regarding financial transactions

Took care of all the joining formalities (including onboarding & paperwork) for employees

Took care of exit formalities for employees

Scheduling interviews for employees/recruiters, Maintaining Guest house lists & various bills etc.

Solving employee problems by conducting one on one sessions, enforcing safety & health policies and thus contributing for improving employee retention levels.


Handled various documents needed for H1/LCA/Amendment.

Coordinated directly with company Attorneys, collected and maintained the required documents.

Customer Service Specialist at OMICS (July 2014- Dec 2014) - Hyderabad, India

Attend calls from Scientists / Doctors, take notes and explain about Conferences / Publishers etc.

Scheduling the appointments for doctors.

Educating about the policies and Fee structure of omics publishing group

Payroll Consultant at MouriTech (June 2013- June 2014) - Hyderabad, India

Offer support to Employees/Contractors in finding solutions to issues affiliated with payroll processing via periodic onsite stopovers and phone calls

Maintain Employee records in suitable systems as required

Investigate problems and carry out research of client inquiries about tax matters and payroll, and enlighten or counsel them on the appropriate procedures

Handling large customers requiring advanced and complex payroll processing services and solutions.

Career Advisor at Wisdom Jobs (Jan 2013- June 2013) - Hyderabad, India

Analyze jobseeker’s requirement and suggest appropriate services like Resume Writing, Resume Forwarding, Resume Highlighting and Pragya Meter.

Generate new prospects by making calls to job seekers from the database and explain about services.

Follow up with the prospects for payment and close the deals.

Identify client concerns and send them to the customer support team.

Escalating issues and ensuring timely resolution, thus improving sales prospects

Tele Sales Executive at Aliens Constructions (April 2011- Dec 2012) - Hyderabad, India

Responsible for lead generation

Responsible for inbound leads from different sources like websites, newspaper ads, hoardings etc.

Manage customer accounts, maintain records of customer interactions, inquiries, and transactions

Assign prospects to the Team Leaders

Schedule meetings with the prospects / Team Leaders through telecommunication.

IT / Technical Skills:

Proficient in Microsoft Office applications such as MS Excel, MS Word & MS PowerPoint

Has experience handling large volumes of data


Bachelor's in Pharmacy – 2010 – 68%

Intermediate – 2006 – 78%


Has been promoted as Accounts Lead / HR Manager within 6 months of joining the organization

Successfully achieved and exceeded Quarterly Target

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