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Executive Assistant Administrative

Location:
Spring, TX
Posted:
March 13, 2019

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Resume:

SHIRLEY COX

**** ******* ****, ******, ***** ****9 - 281-***-****

SUMMARY

30+ years in the Oil & Gas Industry; 9 years in Commercial Real Estate

Land, Legal and Executive Assistant roles

Support Executive Level Management

Well-developed critical thinking, deductive reasoning and problem-solving skills

An aptitude for building and nurturing professional relationships

Self-motivated with a strong sense of willingness and accountability

EXPERIENCE

August 2002 – June 2018 - YUMA EXPLORATION AND PRODUCTION COMPANY, INC. – Houston, Texas

Executive Administrative Assistant (August 2007 – June 2018) – President/COO & Vice President-Land

Senior Land & Legal Assistant (May 2005 – August 2007) – Vice President-Land, Landman & Legal Counsel

Land & Legal Assistant (August 2002 – May 2005) – Vice President-Land, 3 Landman & Legal Counsel

Responsibilities – Assisted in preparation of:

Authority of Expenditures (AFE) (Land & Geology)

Joint Operating Agreements (JOA), including Exhibits and Memorandums

Participation Agreements (PA)

Letters of Intent (LOI)

Assignments (WI & ORRI)

Miscellaneous Contracts/Agreements (Farmout,, Brokerage, Purchase and Sale (PSA), Confidentiality (CA) and Amendments to various contracts

Prepared:

Well Data Sheet Requirements (WDS) for Working Interest Owners/Partners

Transmittal letters for Op and Non-Op AFE’s

Spreadsheet for AFE’s (Op and Non-Op)

In-House Distribution Approval for all AFE’s

Check requests for recordings in County & Parish offices

Recordings for Land documents

Expense Accounts for Executive Level Management

Employee Time Sheets (Personal & Vacation)

Check requests for local agencies for Lease Sales, General Land Office and Office of Mineral Resources

Check requests for Association Dues, company sponsored organizations, Brokerage fees, ROW’s Damage Releases, Contractor payments and bonuses.

Master Service Agreements (MSA); Blanket Time Charters (BTC) & Independent Service Contracts (ISC)

Tracked Time Sensitive Documents:

AFE Elections (Consent and Non-Consent); OEE Elections, WDS, AFE Expenditures and Payments

Expiration of Confidentiality Agreements

Expiration of Certificates of Insurance (COI) – OEE, AFE and Vendor MSA’s

Brokerage and Attorney’s fees

Recordings of all Land documents

Address changes of Working Interest Owners/Partners

Expense Account Reimbursement

Miscellaneous Duties:

Travel arrangements (domestic and international)

Itineraries and agendas

Minutes of Weekly Staff Meetings

Organized company excursions and events (Team Building, workshops, company events, business luncheons and meetings)

Maintain business association and organization memberships/subscriptions renewals

Employee Relocations

Office expansion and office renovations

Coordinated Yuma’s booth configuration for participation as Exhibitor at Summer and Winter NAPE shows and manned booth as an attendee/exhibitor

Maintained maintenance agreements for ANNEX (Yuma’s archived inventory)

Researched charitable organizations for employee contributions on an annual basis

May 2002 – August 2002 – BURLINGTON RESOURCES (acquired by ConocoPhillips in 2006) - Houston, Texas

Contract Executive Assistant – Vice President, 2 General Managers (Land and South Louisiana) and Human Resources

Responsibilities:

General correspondence and special projects

Screened and routed all incoming calls

Scheduled business meetings and prepared conference rooms for meetings

Scheduled luncheons

G&A

Monthly Expense Accounts

Minutes of Monthly Staff Meetings

Timesheets

Employee Incentive Awards

Assisted HR with special projects, spreadsheets and general correspondence and set-up interviews

October 1998 – April 2002 – JMI ENERGY, INC. – Houston, Texas

Land/Marketing Assistant

Responsibilities – Assisted in preparation of:

Authority of Expenditures (AFE) (Land & Geology)

Joint Operating Agreements (JOA), including Exhibits, Memorandums and Plats

Participation Agreements (PA)

Letters of Intent (LOI)

Assignments (WI & RI)

Miscellaneous Contracts

Prepared:

Well Data Sheet Requirements (WDS) for Working Interest Owners/Partners

Transmittal letters for Op and Non-Op AFE’s

Spreadsheet for AFE’s (Op and Non-Op)

In-House Distribution Approval for all AFE’s and assignment of AFE numbers

All check requests for recordings of legal documents

Expense Accounts & Time Sheets

Ordered Data Books for auctions and prepared PDS for company divestitures

Assisted at auctions and recorded high bids for properties sold

Responded to Land Owner’s inquiries and status changes and made appropriate Land changes in BOLO

Set up files for DO’s, wells, contracts, JOA’s, gatherers and distributors

Tracked Time Sensitive Documents:

AFE Elections (Consent and Non-Consent participation); OEE Elections, WDS, AFE Expenditures and payments

Expiration of CA’s

Expiration of COI’s for AFE OEE elections

Brokerage and Attorney’s fees

Recordings of all Land documents

Address changes of Working Interest Owners/Partners

Expense Account Reimbursement

Miscellaneous Duties:

Travel Arrangements (domestic and international)

Itineraries and Agendas

Minutes of Land Department meetings

Maintained Business association and organization memberships/subscriptions renewals

Correspondence and daily filing

January 1998 – June 1998 – SHERIDAN ENERGY, INC. - Houston, Texas

Operations/Production Assistant

Responsibilities:

Prepared Company’s Daily Operation Report and distribute to in-house staff, consultants, fieldmen, accountants and working interest owners

Daily report gatherings of outside operated wells from field personnel; maintained inventory of Company and non-operated well files

Assisted in preparation of Assignments and AFE’s

Assisted in composing and maintaining inventory of all changed/amended Operators for numerous districts

Composed spreadsheets for gauge tables, tank tables and categorizing Company wells by state, field, well, etc.

Maintained and carried over daily production into chronological system

Created letters and mailings for WIO’s

Typed general correspondence, prepared check requests (as needed for Regulatory issues)

Distributed mail, answered phones; filing and maintained log files

End of month responsibilities: Assisted Regulatory Dept with state filings by inputting tank tables for monthly allocations; assisted CEO and CFO as needed with presentations, agendas, travel, luncheons, dinners, menu planning and board meetings

August 1996 – December 1997 – ANADARKO PETROLEUM CORPORATION - Houston, Texas

January 1997 – December 1997 - Reservoir Engineering Secretary to Department Manager and Staff

Responsibilities:

Typed all correspondence, economics, and agendas for meetings, numerous forms for RR Commission, and miscellaneous engineering forms.

Set up conference rooms for in-house meetings

Arranged luncheons

Screened calls, opened and distributed department mail and file economics

Set up filing system for economics by state and region

Assisted engineers with correspondence and filings as requested by the MMS and RRC

Retrieved emails and daily reports for manager

Maintained manager’s schedule

August 1996 – December 1996 - Executive Assistant (Contract Position) – Vice President/Human Resources

Responsibilities:

Maintained schedule of events for Vice President of Human Resources

Typed miscellaneous correspondence

Preparation of separation letters and packages for employees, as well as offers for new employees

Scheduled conferences of in-house staff and outside meetings

Prepared notifications of physicals for managers

Set up drug testing of employees

Filing, facsimiles, copying, errands, phones and travel arrangements

June 1992 – July 1996 – ENERGY DEVELOPMENT CORPORATION - Houston, Texas

Administrative Assistant/Exploration/Offshore – Manager of Offshore Exploration Department

Responsibilities:

Assisted Offshore Exploration Manager and twelve other professionals

Typed of oil and gas related forms

Typed and assisted with preparation of AFE’s

Typed Economic Analysis, AMI’s, Geological Requirements, Mud Logging Bids, Wireline Logging Bids, Post Drill Summaries, Preliminary Drilling and Facility Cost Estimates

Typed monthly activity reports, weekly minutes and daily drilling reports

Coordinated schedules and meetings, interface with executive and managerial levels, compile and prepare reports

Maintained staff time sheets, expense accounts, reading folders and personal folders

Prepared and maintain prospect files, lease sale files and office supplies

Obtained approval for invoices, handle incoming/outgoing mail, and answer phones

Assisted other departments with various projects as requested, and provided backup support

Secretary of Board for company recreational club

November 1988 – June 1992 – CHARTER TITLE COMPANY - Houston, Texas

Administrative Assistant to Executive Vice President

Responsibilities:

General secretarial, dictation, and preparation of legal documents for real estate transactions, including deeds, notes and earnest money contracts

Prepared and maintained inventory of all underwriters

Bonded as co-signor for assistance in closings

Preparation of closing packages, recordings, funding, filing of UCC records, disbursing of earnest money and other monies on file

Prepared files for auditing, set agendas for closings, seminars

September 1986 – November 1988 – STEWART TITLE COMPANY - Houston, Texas

Escrow Assistant

Responsibilities:

Opening title on Mortgagee’s/Owner’s Title Policies and composing title commitments

Preparation of closing packages, recordings, funding, filing of UCC records, disbursing of earnest money

Received and entered orders for policies, open investments, checked on taxes with all taxing authorities

Prepared files for auditing

Miscellaneous secretarial duties

July 1983 – July 1986 – VANTAGE MANAGEMENT COMPANY OF HOUSTON, INC. - Houston, Texas

Leasing/Management Assistant

Responsibilities:

Worked with Marketing and Management divisions. Assist in marketing and management activities of 1.7 million square feet of commercial property and office/warehouse space

Communicated with all prospects, current tenants, corporate personnel and contractors

Typed all correspondence including leases and formal proposals

Answered all phones and screened calls

Prepared lease packages, maintained rent rolls and various monthly reports

August 1979 – June 1983 – KEPLINGER AND ASSOCIATES, INC. - Houston, Texas

Executive Assistant to Vice President of International Division

Responsibilities:

Typed all correspondence, including comprehensive technical reports

Answered all phones, and handled incoming/outgoing mail

Travel arrangements (domestic and international); Visas and passports

Expense Accounts, purchase requisitions, employee time sheets and quarterly reports

Assisted techs within the International Division

LICENSES

Licensed Notary Public for the State of Texas

MEMBERSHIPS

North Harris Montgomery County Desk & Derrick Association – 1996 to Present

REFERENCES AVAILABLE UPON REQUEST



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