SHIRLEY COX
**** ******* ****, ******, ***** ****9 - 281-***-****
SUMMARY
30+ years in the Oil & Gas Industry; 9 years in Commercial Real Estate
Land, Legal and Executive Assistant roles
Support Executive Level Management
Well-developed critical thinking, deductive reasoning and problem-solving skills
An aptitude for building and nurturing professional relationships
Self-motivated with a strong sense of willingness and accountability
EXPERIENCE
August 2002 – June 2018 - YUMA EXPLORATION AND PRODUCTION COMPANY, INC. – Houston, Texas
Executive Administrative Assistant (August 2007 – June 2018) – President/COO & Vice President-Land
Senior Land & Legal Assistant (May 2005 – August 2007) – Vice President-Land, Landman & Legal Counsel
Land & Legal Assistant (August 2002 – May 2005) – Vice President-Land, 3 Landman & Legal Counsel
Responsibilities – Assisted in preparation of:
Authority of Expenditures (AFE) (Land & Geology)
Joint Operating Agreements (JOA), including Exhibits and Memorandums
Participation Agreements (PA)
Letters of Intent (LOI)
Assignments (WI & ORRI)
Miscellaneous Contracts/Agreements (Farmout,, Brokerage, Purchase and Sale (PSA), Confidentiality (CA) and Amendments to various contracts
Prepared:
Well Data Sheet Requirements (WDS) for Working Interest Owners/Partners
Transmittal letters for Op and Non-Op AFE’s
Spreadsheet for AFE’s (Op and Non-Op)
In-House Distribution Approval for all AFE’s
Check requests for recordings in County & Parish offices
Recordings for Land documents
Expense Accounts for Executive Level Management
Employee Time Sheets (Personal & Vacation)
Check requests for local agencies for Lease Sales, General Land Office and Office of Mineral Resources
Check requests for Association Dues, company sponsored organizations, Brokerage fees, ROW’s Damage Releases, Contractor payments and bonuses.
Master Service Agreements (MSA); Blanket Time Charters (BTC) & Independent Service Contracts (ISC)
Tracked Time Sensitive Documents:
AFE Elections (Consent and Non-Consent); OEE Elections, WDS, AFE Expenditures and Payments
Expiration of Confidentiality Agreements
Expiration of Certificates of Insurance (COI) – OEE, AFE and Vendor MSA’s
Brokerage and Attorney’s fees
Recordings of all Land documents
Address changes of Working Interest Owners/Partners
Expense Account Reimbursement
Miscellaneous Duties:
Travel arrangements (domestic and international)
Itineraries and agendas
Minutes of Weekly Staff Meetings
Organized company excursions and events (Team Building, workshops, company events, business luncheons and meetings)
Maintain business association and organization memberships/subscriptions renewals
Employee Relocations
Office expansion and office renovations
Coordinated Yuma’s booth configuration for participation as Exhibitor at Summer and Winter NAPE shows and manned booth as an attendee/exhibitor
Maintained maintenance agreements for ANNEX (Yuma’s archived inventory)
Researched charitable organizations for employee contributions on an annual basis
May 2002 – August 2002 – BURLINGTON RESOURCES (acquired by ConocoPhillips in 2006) - Houston, Texas
Contract Executive Assistant – Vice President, 2 General Managers (Land and South Louisiana) and Human Resources
Responsibilities:
General correspondence and special projects
Screened and routed all incoming calls
Scheduled business meetings and prepared conference rooms for meetings
Scheduled luncheons
G&A
Monthly Expense Accounts
Minutes of Monthly Staff Meetings
Timesheets
Employee Incentive Awards
Assisted HR with special projects, spreadsheets and general correspondence and set-up interviews
October 1998 – April 2002 – JMI ENERGY, INC. – Houston, Texas
Land/Marketing Assistant
Responsibilities – Assisted in preparation of:
Authority of Expenditures (AFE) (Land & Geology)
Joint Operating Agreements (JOA), including Exhibits, Memorandums and Plats
Participation Agreements (PA)
Letters of Intent (LOI)
Assignments (WI & RI)
Miscellaneous Contracts
Prepared:
Well Data Sheet Requirements (WDS) for Working Interest Owners/Partners
Transmittal letters for Op and Non-Op AFE’s
Spreadsheet for AFE’s (Op and Non-Op)
In-House Distribution Approval for all AFE’s and assignment of AFE numbers
All check requests for recordings of legal documents
Expense Accounts & Time Sheets
Ordered Data Books for auctions and prepared PDS for company divestitures
Assisted at auctions and recorded high bids for properties sold
Responded to Land Owner’s inquiries and status changes and made appropriate Land changes in BOLO
Set up files for DO’s, wells, contracts, JOA’s, gatherers and distributors
Tracked Time Sensitive Documents:
AFE Elections (Consent and Non-Consent participation); OEE Elections, WDS, AFE Expenditures and payments
Expiration of CA’s
Expiration of COI’s for AFE OEE elections
Brokerage and Attorney’s fees
Recordings of all Land documents
Address changes of Working Interest Owners/Partners
Expense Account Reimbursement
Miscellaneous Duties:
Travel Arrangements (domestic and international)
Itineraries and Agendas
Minutes of Land Department meetings
Maintained Business association and organization memberships/subscriptions renewals
Correspondence and daily filing
January 1998 – June 1998 – SHERIDAN ENERGY, INC. - Houston, Texas
Operations/Production Assistant
Responsibilities:
Prepared Company’s Daily Operation Report and distribute to in-house staff, consultants, fieldmen, accountants and working interest owners
Daily report gatherings of outside operated wells from field personnel; maintained inventory of Company and non-operated well files
Assisted in preparation of Assignments and AFE’s
Assisted in composing and maintaining inventory of all changed/amended Operators for numerous districts
Composed spreadsheets for gauge tables, tank tables and categorizing Company wells by state, field, well, etc.
Maintained and carried over daily production into chronological system
Created letters and mailings for WIO’s
Typed general correspondence, prepared check requests (as needed for Regulatory issues)
Distributed mail, answered phones; filing and maintained log files
End of month responsibilities: Assisted Regulatory Dept with state filings by inputting tank tables for monthly allocations; assisted CEO and CFO as needed with presentations, agendas, travel, luncheons, dinners, menu planning and board meetings
August 1996 – December 1997 – ANADARKO PETROLEUM CORPORATION - Houston, Texas
January 1997 – December 1997 - Reservoir Engineering Secretary to Department Manager and Staff
Responsibilities:
Typed all correspondence, economics, and agendas for meetings, numerous forms for RR Commission, and miscellaneous engineering forms.
Set up conference rooms for in-house meetings
Arranged luncheons
Screened calls, opened and distributed department mail and file economics
Set up filing system for economics by state and region
Assisted engineers with correspondence and filings as requested by the MMS and RRC
Retrieved emails and daily reports for manager
Maintained manager’s schedule
August 1996 – December 1996 - Executive Assistant (Contract Position) – Vice President/Human Resources
Responsibilities:
Maintained schedule of events for Vice President of Human Resources
Typed miscellaneous correspondence
Preparation of separation letters and packages for employees, as well as offers for new employees
Scheduled conferences of in-house staff and outside meetings
Prepared notifications of physicals for managers
Set up drug testing of employees
Filing, facsimiles, copying, errands, phones and travel arrangements
June 1992 – July 1996 – ENERGY DEVELOPMENT CORPORATION - Houston, Texas
Administrative Assistant/Exploration/Offshore – Manager of Offshore Exploration Department
Responsibilities:
Assisted Offshore Exploration Manager and twelve other professionals
Typed of oil and gas related forms
Typed and assisted with preparation of AFE’s
Typed Economic Analysis, AMI’s, Geological Requirements, Mud Logging Bids, Wireline Logging Bids, Post Drill Summaries, Preliminary Drilling and Facility Cost Estimates
Typed monthly activity reports, weekly minutes and daily drilling reports
Coordinated schedules and meetings, interface with executive and managerial levels, compile and prepare reports
Maintained staff time sheets, expense accounts, reading folders and personal folders
Prepared and maintain prospect files, lease sale files and office supplies
Obtained approval for invoices, handle incoming/outgoing mail, and answer phones
Assisted other departments with various projects as requested, and provided backup support
Secretary of Board for company recreational club
November 1988 – June 1992 – CHARTER TITLE COMPANY - Houston, Texas
Administrative Assistant to Executive Vice President
Responsibilities:
General secretarial, dictation, and preparation of legal documents for real estate transactions, including deeds, notes and earnest money contracts
Prepared and maintained inventory of all underwriters
Bonded as co-signor for assistance in closings
Preparation of closing packages, recordings, funding, filing of UCC records, disbursing of earnest money and other monies on file
Prepared files for auditing, set agendas for closings, seminars
September 1986 – November 1988 – STEWART TITLE COMPANY - Houston, Texas
Escrow Assistant
Responsibilities:
Opening title on Mortgagee’s/Owner’s Title Policies and composing title commitments
Preparation of closing packages, recordings, funding, filing of UCC records, disbursing of earnest money
Received and entered orders for policies, open investments, checked on taxes with all taxing authorities
Prepared files for auditing
Miscellaneous secretarial duties
July 1983 – July 1986 – VANTAGE MANAGEMENT COMPANY OF HOUSTON, INC. - Houston, Texas
Leasing/Management Assistant
Responsibilities:
Worked with Marketing and Management divisions. Assist in marketing and management activities of 1.7 million square feet of commercial property and office/warehouse space
Communicated with all prospects, current tenants, corporate personnel and contractors
Typed all correspondence including leases and formal proposals
Answered all phones and screened calls
Prepared lease packages, maintained rent rolls and various monthly reports
August 1979 – June 1983 – KEPLINGER AND ASSOCIATES, INC. - Houston, Texas
Executive Assistant to Vice President of International Division
Responsibilities:
Typed all correspondence, including comprehensive technical reports
Answered all phones, and handled incoming/outgoing mail
Travel arrangements (domestic and international); Visas and passports
Expense Accounts, purchase requisitions, employee time sheets and quarterly reports
Assisted techs within the International Division
LICENSES
Licensed Notary Public for the State of Texas
MEMBERSHIPS
North Harris Montgomery County Desk & Derrick Association – 1996 to Present
REFERENCES AVAILABLE UPON REQUEST