Administrative Assistant Office
Resume:
Louise Deranger
587-***-**** Cell
**************@*******.***
I am interested in the Administrative Assistant Position within in your company. Given my extensive experience working in an Administrative role, I am excited to further explore this prospect within your organization.
The accomplishments and experience noted within the accompanying resume will illustrate the added value and vision I can bring to your team. It will also highlight the compatibility between my professional skills and requested competencies.
I have had a diverse professional career, which has enabled me to establish myself as a well-rounded and exceptional employee. I am a conscientious, dependable and highly motivated person. I work extremely well with little or no supervision and welcome new challenges.
I am genuinely interested in working for your company. I believe my experience and qualifications would compliment your company objectives and team dynamics. If you are looking for a flexible, dependable, and organized professional, who ensure deadlines are met and office procedures are adhered to, then I would be very interested in discussing how my strengths and experience would bring value to your team and company.
Thank you for your time and consideration. I look forward to hearing from you.
Sincerely.
Louise Deranger
Louise Deranger
Edmonton, AB
Cell: 587-***-****
Email: **************@*******.***
EMPLOYMENT OBJECTIVE
Demonstrate my transferable skills and abilities as a team player within your organization. I have a diverse professional career. I am a conscientious, dependable, highly motivated individual. Work extremely well with little or no supervision and welcome new challenges.
SUMMARY OF SKILLS AND QUALIFICATIONS
Grantium Office Program
CMSI/SAP Program
Service Contracts
Archiving Project
Close-out procedures
Invoicing
Site work
Extensive experience with office administration and management experience
Prepared correspondences and documents
Manage and schedule appointments
Managed multiple e-mails for management
Managed calendar for three senior management
Accounts receivable and collections processes
Full bookkeeping cycle and billing utilizing Simply Accounting & Sage software
Prepare contracts
Ensure deadlines are met and office procedures are adhered to
Booking meetings, flights and accommodations
Purchase materials for projects
Conform to inventory control procedures
Schedule client meetings and appointments using MS office
Update vendor and client files using Excel
Purchased small tools and steel from Bill of Material drawings
Excellent customer service and phone etiquette skills
Outstanding communications, interpersonal and organization skills
Proficiency with numerical data utilizing strong attention to detail
Effectively and efficiently collaborate with internal and external associates
Superior experience with MS Office applications, data entry, and typing skills
Responsible for all travel arrangements, hotel reservations, and car rentals
Prepare and distribute meeting minutes
EMPLOYMENT HISTORY
Government of Alberta
Administrative Assistant 6 Cultural and Tourism Wage position (Contract-temporarily)
Accounting Checks for 387 grants
Eligible Review for grants
Labels and folders for grants
Answer the phones
Evaluate Submissions for grants
Fluor
Contract Technician/CA NWR Sturgeon Refinery November 2014 – June 2018
Service Contracts
Answer phone and deal with Contractor’s questions
Booked Meeting with Contractors on site and off
Attended meeting and took meeting minutes
Maintained and managed calendars
Reviewed Invoicing
Process and forward invoices
Negotiated saving from Contractors back to the client
Prepared Contract Modifications, PCA and CSI for the Contract Administrator
Entered Invoicing, PCA, CSI, Contract Modifications into the CMSI /SAP System
Letters to Contractor, scanned in the system in the project folder
Scanning of Contract Modifications, Invoicing, into the project folder
Order Office Supplies
Archiving
Close out Procedure
Dahlson’s Industries Ltd March 2012 – May 2014 Purchaser/Receiver/Shipper
Purchase material for the project (steel, fittings, nuts, bolts etc.)
Purchased materials from Bill of Material off drawings
Negotiate all materials and freight costs for product orders
Provide logistic support for client shipments
Consistently follow up on product for just in time delivery
Review and match correspondence for prompt invoice payments
Maintained project folders
Receive product and investigate for deficiencies and follow through as required
Inventory Control
Update maintenance manual on a regular basis
Prepare documentation for all border crossings both domestically and international
Maintain client and vendor databases, receive and respond to emails in a timely manner and with confidentiality
Attend project kick off meetings and advise on material lead times
Obtain vendor feedback for audit requests
Prepare material for meetings with the client and contractors
Hellcat Industrial Services Oct 2008-Jan 2012
Office Administrator
Reception support including answering phones scanning, filing and other duties as required
Analyze data from inspection reports and ensure accuracy of project costing
Perform quarterly GST calculations, and GST reports
Prepare financial statements, invoices, reports and bank deposits
Reconcile records and bank transactions on a daily basis
Maintain AR/AP ledgers and journals
Implement internal controls to protect company assets
Oversee and co-ordinate office administrative procedures and review, evaluate and implement new procedures
Establish work priorities, delegate work to office support staff and ensure deadlines are met and procedures are followed.
Co-ordinate all meetings and plan for office services such as accommodations, relocations, equipment, supplies, forms, parking, maintenance and security services
Book flights and accommodations for CEO
Assist in preparation of operating budget and maintain inventory controls
Assemble data and prepare periodic and special reports, manuals, and correspondences
Weston Bakeries Mar 2007-Sept2008
Accounts Receivable
Collection of clients’ accounts and chain accounts
Visa, Mastercard, cheque collections
Prepare invoices and reports
Maintain accounts receivable and accounts payable records ledgers
Do cheques, make bank deposits and reconcile records of bank transactions
Duthie, Newby, Weber and Associated Oct 2000-Nov 2003
Bookkeeper-Office Assistant
Full accounting cycle, collections
Responsible for all travel arrangements, hotel reservations, and car rentals
Prepare and distributed all minutes of meetings
Arrange all administrative needs for three senior managements
Ensure efficient organization of filing system, inventory control
Manual preparations and binding
Provide superior customer care when answering phones
Implemented internal controls to protect company assets
Greeting clients and escorting them to the appropriate office/company representative
EDUCATION and TRAINING
Business Management Diploma Aug 1999 – Apr 2000
NAIT, Edmonton AB
2-year program compressed into 9 months
Courses completed with honours as follows:
Microsoft word
Microsoft Excel
PowerPoint
ACCPAC Simply Accounting
Office Procedures
Network Basics
Bookkeeping
Business Communications
References Available upon request
Contact this candidate