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Administrative Assistant Manager

United States
March 12, 2019

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Alice Whelan


Professional Experience:

Various Temporary Contract assignments while looking for full-time employment Cometic / Aston Carter

**/**/** - **/**/18

* Accounts Payable Administrative

* Received A.P invoices

* Sort expense vs. purchasing

* Scan and verify each and maintain database

* Sort all incoming mail and send out all UPS packages

* Extract all expense reports for all personnel weekly Anthem/ Randstand

10/02/17 - 12/29/17

* Broker Sales Support

* Answer all calls from Brokers

* Collect data of customers

* Take payments on accounts

* Add information to accounts

* Find and give information on new subscriptions

Office Team/ Caretenders

04/16/17 - 06-23/17

* Administrative Assistant

* Answering phones

* Filing, faxing, keeping patients/ clients medical charts up to date.

* Scanning, printing, mail

* Office support

Treehouse Private Brands/ Aerotek

02/03/16 - 06-10/16

*HR/Safety Administrator

Maintain daily “call-in” for attendance records/tracking and policy Support for Derby party, birthday giveaways.

Greet visitors and have room an PPE set up and available Maintain Lock Out Tag Out training database

Maintain uniform database along with daily/weekly interaction with uniform company/representatives and employees

Update SDS database

Backup for mail distribution

Filing, copying, scanning, etc.

FM Sylvan

01/01/14 - 12/30/15

*Project Manager Assistant/ Safety Coordinator

Conducted orientations and training classes

Maintained monthly, quarterly and annual inspections for equipment, fire extinguishers, etc. Conducted daily site inspections

Maintained time keeping database for all employees Oversight of all jobs being performed

Conducted weekly meetings

Interfaced with all employees, management, hourly and vendors daily Construction Consulting Services, Loss Control Solutions, Intact, C-Logic 01/10/09 - 12/30/13

*Safety Manager

Oversight of all aspects of Environmental Health & Safety program Conducted orientations and training classes

Oversight & Implementation of drug testing program Conducted daily site safety inspections

Conducted accident/incident investigations

Interfaced with client and employees to ensure satisfactory job performance

*Completed contracts with Ford, Toyota, GM, Corning, American Synthetic and Coffer Dam Arkema Chemicals

02/05/00 - 05/15/08

*Health & Safety Administrator

Developed and implemented written safety procedures for general and high-risk operations Analyzed safety performance

Conducted accident investigations & determined root cause Conducted ergonomic assessments

Performed Job Hazard Analysis and developed Job Safety Instructions for each workstation Developed, implemented and monitored a procedure to track work orders Updated and maintained SDS database

Conducted audits to determine compliance with Federal, State and Local laws and regulations Backup for Shipping Coordinator

Managed, reserved and determined all costs and aspects of summer picnic, Holiday party and Metro United Way Softball tournament.

Safety Council member, Ergonomic team member and Behavioral Based training, Continuous Improvement

Interfaced with all employees, management, hourly along with vendors and visitors on a daily basis

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