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Executive Assistant Administrative

Location:
Jacksonville, FL
Salary:
$55,000
Posted:
March 14, 2019

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Resume:

Laura Z. Gersbeck

Email: ac8r9v@r.postjobfree.com

Phone: 904-***-****

Address: **** ********** ***** ****, ************ Beach, FL 32250

Qualifications and Skills

Familiar with all aspects of office operation, administration and management

Highly respected in the very visible, top CEO arena in Jacksonville

Enjoy working with people at all levels with enthusiasm and a positive attitude

Proven ability to work independently, handle simultaneous projects and meet deadlines

Exceptional communication skills, results-driven, detailed and organized

Accustomed to working under pressure with a track record of quality, timeliness, confidentiality, dependability and loyalty

Skilled in operation of all general office equipment – computer expertise with the following programs: Microsoft Office Suite 2013, Constant Contact, MailChimp, Twitter, LinkedIn, Salesforce, Solve360, Xero, QuickBooks Pro, Adobe Acrobat, Box.com, WebEx Conferencing, RingCentral

Notary Public for State of Florida

Work Experience

MV Portfolios/LocatorX, Jacksonville, FL March 2016 – October 2018

Chief Administrative Officer, responsible for wearing numerous hats in this startup business including providing support to the President and other key executives including preparing their extensive expense reports. Negotiate and manage all leases. Responsible for all accounts payable as well as payroll and health insurance. Take care of all airline travel, hotel reservations, transportation, and trip logistics. Accountable for keeping meticulous investor records including issuing stock certificates and common & preferred stock warrants. Maintain both paper files as well as uploaded files suitable for audits. Responsible for accuracy of capitalization table of shareholders as well as all correspondence to investors. Responsible for several office relocations.

BCR Environmental/NuTerra Management, Jacksonville, FL November 2014 – March 2016

Executive Assistant to COO, CFO & EVP Sales and Marketing, responsible for providing support to key executives including extensive Outlook calendar management, airline travel, hotel reservations, transportation, etc. Coordinate Board meetings and manage all trade shows / conferences for company participation across the country. Work with public relations firm to design and develop marketing materials, banners, signs, giveaways, branded merchandise and collateral. Responsible for maintaining multiple social media sites as well as sending out mass email press releases. Work closely with staffing agencies and post positions online and organize interview schedules for numerous C-level executives and managers. Coordinate, proofread, update and submit RFPs and RFIs in a deadline environment. Responsible for office relocation including all vendor coordination for 50+ employees.

GreenPointe Holdings, LLC, (Edward Burr) Jacksonville, FL November 2007 – November 2014

LandMar Group, LLC, (Edward Burr) Jacksonville, FL June 2002 – October 2007

Executive Assistant to President & CEO / Office Manager, responsible for providing support to the founder & CEO in all capacities including but not limited to letter composition, screening phone calls, maintain & manage business & personal calendar. Coordinate Board meetings, committee meetings, meetings with well-known and regarded Jacksonville CEOs and political figures, as well as largely attended events. Attend political fundraising events as well as coordinate fundraising efforts with executives from highly respected firms with confidentiality and discretion. Coordinate all travel on commercial & private planes both domestically and internationally. Manage schedules for personal investment properties in Colorado & Bahamas, responsible for accounts payable for personal bills & for submitting corporate payables in a timely fashion. Handle all office management duties. Human resources responsibilities include interviewing and screening candidates and performing background checks. Exposed to highly sensitive and confidential information. Facilitated three office moves as well as new construction office build out. Responsible for management of the Receptionist and an Administrative Assistant.

Tempus Software, Jacksonville, FL March 1999 – June 2002

Marketing Administrator, responsible for creating and assembling all Requests for Proposals to major hospitals and hospital groups. Managed and wrote for company newsletter. Worked with advertising agency on content messaging and generated ideas for print ads for major hospital publications. Company proofreader. Traveled to various hospitals in U.S. to assist with hospital centralized scheduling software training (Train the Trainer). Responsible for an annual 3-day Hospital User’s Group conference (approximately 250 people) including bringing in nationally-known speakers and entertainment.

Hayes Consulting, Ponte Vedra Beach, FL July 1996 – March 1999

Marketing Administrator, responsible for supporting Founder & President in all administrative capacities as well as office management, type, proof and submit articles to Optometry Today publication on a monthly basis. Work with Mississippi location on various marketing materials and newsletter.

The McClure Group, Ponte Vedra Beach, FL August 1993 – May1996

Administrative Assistant/Office Manager, responsible for administrative support for the Executive Vice President & Chief Marketing Officer to include all travel scheduling, handling of expense reports, developing and maintaining a new business budget for special events and activities. Meeting coordinator for a 3-day annual conference of approximately 150 attendees. Assisted Account Executives for new business by prospecting and setting up meetings nationwide and following up on all details. Supervised two receptionists/secretaries. Handled all office leases, accounts payable, repairs, network administration, telephone system, etc. (FL office closed by corporate in May 1996.)

St. Ives Laboratories, Inc., Jacksonville, FL February 1989 to June 1993

Administrative Assistant/Advertising Director, responsible for supporting Regional Vice President for Southeast, Southwest and Caribbean. Coordinated all written and verbal communication between St. Ives headquarters in Los Angeles, brokers and regional VP. Responsible for implementing policies, procedures, new items, sales overviews, credits and deductions reporting and ensure focus kept on objectives with brokers. Responsible for a number of reports referred to monthly/quarterly by top management. Served as meeting coordinator for all regional sales meetings. (Office closed in June 1993 due to down-sizing of company.)

Swisher International, Inc., Jacksonville, FL March 1979 to February 1989

Executive Assistant to President and Senior Vice President Marketing. Handled all appointment scheduling, phone screening, meetings and correspondence for President. Handled consumer relations which entailed responding to all consumer letters and phone calls on a domestic and international basis. Served as the Meeting & Special Events Planner.

Education

Florida State College at Jacksonville

Associate in Science Degree Graduated

University of North Florida

Bachelor of Business Administration Close to Completion

References Gladly provided upon request



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