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Executive Assistant Administrative

Location:
Seabrook, Texas, United States
Posted:
March 14, 2019

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Resume:

DORA RODRIGUEZ

*** *. ***** ** *****, Texas · 832-***-****

ac8r8j@r.postjobfree.com

Dedicated and focused Administrative Skills with 6 years of experience committed to excelling in all job functions, including prioritizing, call screening, scheduling, collecting and preparing documents. Intuitively possesses the capacity to communicate and work with all levels of management, associates, and customers. Retains admirable interpersonal skills that complement the required duties be handled in an efficient and timely manner.

EXPERIENCE

MAY 2018 – PRESENT

ADMINISTRATIVE ASSISTANT, ExxonMobil

Delivered support to Tank & Offsite PEX and Contracting & Material Effectiveness

Managing and submitting approvals for Scope Change and Cost Impact

Office Ergonomics Contact

Scan all necessary documentation to appropriate departments

Process Monthly expense reports (P-cards)

Inventory, order office supplies and maintaining the common space and office equipment

Procurement Administrative

Documents and Controls

Floor Warden. Creating emergency protocols and exit routes by following ExxonMobil Safety Standards

Dispersing material, sent faxes and handling all outgoing correspondence

Develop and guide the implementation of office procedures and of filing and record keeping systems.

New employee preparation and system access

Supporting department meetings by reserving, ordering lunches and room preparing rooms

Contributions to team effort by accomplishing related results as needed.

MARCH 2017 – MARCH 2018

RECEPTIONIST/HIRING CLERK, Brand Energy Solutions

Managed receptionist area, including greeting visitors and responding to telephone and in- person requests for information.

In charge of SABA entries of Pre-employment and certifications for job sites

Verification of pre-employment screenings though back ground, drug screenings and Houston

Area Safety Council required by job sites.

Served as central point of contact for all outside vendors needing to gain access to the building.

Dispersed incoming mail to correct recipients throughout the office.

Prepared material, sent faxes, and handled all outgoing correspondence

Prepares source data for computer entry by compiling and sorting information; establishing

Entry priorities.

Processes customer and account source documents by reviewing data for deficiencies;

Resolving discrepancies by using standard procedures or returning incomplete documents to the team leader for resolution.

Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.

Maintains data entry requirements by following data program techniques and procedures.

Maintains operations by following policies and procedures; reporting needed changes.

Maintains customer confidence and protects operations by keeping information confidential.

Contributes to team effort by accomplishing related results as needed.

MAY 2015 – PRESENT

EVENT SPECIALIST, Marketing and Promotional Recuiters

Clients included Ford Motor Company, HBO, Wal-Mart and Toyota

Planned and created awareness around programs to reach out to new opportunities

Brainstormed marketing ideas and presented clients with opportunities

Organized and all material and documentation

Coordinated and maintained schedules and venues

Developed and maintained strong communication with potential and current customers

Conducted product training and handled inventory preparation initiatives

Trained and coached new hire Ambassadors on a path of success Assisted in creating and installing marketing displays and ensuring that brand advertising material is placed in a

strategic manner

Recorded and reported brand customer feedback to management

APRIL 2014 – AUGUST 2015

ADMINISTARTION (TEMP), MEADOR STAFFING (PART-TIME)

Assist with all other office administrative duties

Perform filing, data management

Assist clientele as they enter office and via phone

Assuring office is neat, and stocked with necessary tools for functionality

Expense Reports

NOVEMBER 2014 – JULY 2015

EXECUTIVE ASSISTANT/EVENT COORDINATOR, BAM! MARKETING and PR

Delivered superior administrative support to CEO

Served as a liaison between professional athletes, business and media partners

Coordinated meetings for upcoming events

Sufficiently organized several venues to client satisfaction

Improved customer service

Continually seeking opportunities to increase satisfaction and strengthen customer relations

JANUARY 2013 – JANUARY 2015

EXECUTIVE ASSISTANT, ISAAC “IKE” RODRIGUEZ ART STUDIO (PART-TIME)

Delivered superior administrative support to CEO

Served as a liaison between business and media outlets

Coordinated kick-off meetings for upcoming events

Sufficiently organized several venues to client satisfaction

Improved customer perceptions and improved brand awareness

Continually seeking opportunities to increase satisfaction and strengthen customer relations

Negotiated favorable terms and pricing arrangements

Maintained and continually updated inventory

JULY 2001 – JANUARY 2014

RDA/DENTAL OFFICE MANAGER, DENTAL HEALTHCARE INDUSTRY

Managed receptionist area, including greeting visitors and responding to telephone and checking in/out person patient information

Addressed customer inquiries; interpreted and delivered information; proposed suggestions; provided guidance; identified, investigated and negotiated conflicts

Following up on pending claims. Accounts receivable and account payable and pull claims: appeal any treatments declined Insurance verification, treatment plans.

Emphasize to all staff members the importance of patient care

Order supplies for front and back office

Prepared meetings, Bank deposits, monthly reports, production and collections Worked "on call”

Established and managed newly formed dental practice.

Provide general dental care services with specialized clinical focus in full mouth reconstruction including fixed/removable prosthodontics, teeth whitening and smile makeovers

Train new staff members for back office assisting

Radiology technician for 1 year at UT Dental Branch

Followed OSHA, PIP and Sterilization standards

EDUCATION

MAY 2006

GED, Lee College

Completed and credit in Anatomy and Physiology

SKILLS

Solid professional standards

Strong sense of responsibility

Proficient with Microsoft Office Suite

Familiar with DocuSign and SharePoint programs

Handle duties in an efficient and timely manner

Capacity to communicate and work with all levels of management, associates and customers

Accepting ownership for accomplishing new and challenging request

ACTIVITIES

Active Volunteer at La Porte Animal Shelter

Volunteered Houston Food Bank



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