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Executive Assistant Management

New Delhi, Delhi, India
March 14, 2019

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Sonia Sehrawat

Phone: +91-965*******


Skype Id: 965-***-****

Executive Assistant & Logistics Incharge


A result-oriented professional with nearly 11 years of experience in Administration/Executive Assistant

Skills in handling special projects that includes Process Improvement drives and cost reduction.

Proficient in Travel Management/Procurement/Managing Calender/Team Admin Responsibilities/Event Management

Effective communicator with strong inter-personal, negotiation and people management skills


Nov’ 18 – Till Date Heritage Xperiential Learning School Gurgaon

Executive Assistant & Logistics Incharge

Role Purpose

Heavy calendar management and meeting facilitation across multiple time zones.

Management of day to day office operations.

Extensive travel arrangements and related bookings.

Effective intra/inter-organization communication.

Manage special projects by scoping resources, tracking deliverables and taking on initiatives to ensure success.

Planning and managing school events.

Ensuring smooth functioning of logistic related activities in Senior Programme through meticulous planning, implementation and timely reviews. The set objective is to be achieved through regular, timely and proper coordination with all staff of the Senior Programme.

Ensuring organized planning of the SPC’S & SPL’S calendar by maintaining & updating their calendars with meetings, classes and events from time to time.

Ensuring proper planning and smooth running of the work ex. classes with proper coordination with external and internal faculty.

Planning & Organising.

Communication & Report Handling.

Duty Assignment & Monitoring.

Inventory & Stores Management.

Updating the deviation list

Preparing a to do list for the day and review the completion of work by the end of the day.

Assigning Substitutions, including work ex.

Monitoring break duties, work ex. classes & dispersal duties & updating the tracker.

Taking the dispersal print for the S-Route.

Meeting with the SPC’s & SPL for planning and review and maintaining MOM of the same.

Updating all central trackers {Training & Trip) related to SP.

Sharing the birthdays & joining anniversaries of staff regularly with the SPC’s.

Updating all central activity trackers {ECA) related to SP.

Maintaining a monthly report of all activities in SP.

Sharing the events of the next month with the SP group in the last Thursday meeting of every month.

Aug’14 - 9 Nov 2018 Keysight Technologies Pvt. Ltd., Gurgaon

Admin/Executive Assistant

Oct’10 - Aug’14 Agilent Technologies Pvt. Ltd, Gurgaon

Admin/Executive Assistant

Manage the Director’s Office :

Handling appointments, scheduling meetings, calendar management for the Director.

Preparation of Travel Expense Statements.

Plan & coordinate the Travel Itinerary of the Director


Coordinate with Vendors / Suppliers for quotations

Creating and managing Purchase Orders for all purchases for the AP team

Maintaining a database of the Purchase Orders and the relevant invoices billed against them.

Team Admin Responsibilities

Maintaining the Database of a team of 50+ employees

-Employee Data - Workstation Mapping

-Attrition Details - Stationery Requisitions

-Inventory of PCs/Laptops - Fixed Assets Inventory

-New Joinees Onboarding - ShareDrive/Eroom Maintenance

-Space Data - Letter Drafting

Conceptualize and manage Team Building Activities for the team

Handling of External Visitors

Synchronizing Itineraries, Hotel & Travel arrangements for International Visitors.

Plan the Meeting Itineraries for the visitors

Other Responsibilities

Handling the office of the CEO as and when required.

Facilitated the Day 1 Induction sessions for New Joinees on behalf of HR.

Assisting the HR Team with various Internal Team related projects.

Supported events for social cause within the organization

Jun’08-Oct’10 Yamaha Music India Pvt. Ltd, Gurgaon

Administration Executive


Asset Management, Stationary Management, Vendor Management.

Travel Arrangements, Cafeteria Management.

Co-ordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services.

Billings, Maintaining Petty Cash.

Maintaining Records in Registers & Filing.

To make dispatch papers and make PIs.

Provide access/ I Card and Business cards to new Joinees.

Arranging meetings and Conferences.

Letter Drafting.

Coordinate with Logistics Dept.- To Check all the bills, Take care of import couriers, Work on tally, Making retail invoices & PIS etc.

Prepare reports, manuals and correspondence.

Coordinate with HR Dept.- Assisting in recruitment, to maintain leave record, Background checking etc.

Oct’07- May’08 FE Global Technology Services Pvt. Ltd.

Administration Executive


Cafeteria Management & Stationary Management

Maintaining Records in Registers & To Maintain Data on Excel

Hotel Bookings, Travel Bookings and Cab Bookings.

Maintaining the records of staff attendance


2006 B.A. From DR. Bhim Rao Ambedkar University Agra

2012 M.B.A in Bussiness Administration from Manav Bharti University Solan (H.P)

Professional Qualification

oOne Year diploma in Aviation, Hospitality and Travel Management from Frankfinn Institute of Air Hostess Training (2005 – 2006)

oSix month certificate course in Basic Computer Fundamentals


Business Packages MSOffice/ Excel/Powerpoint


Date of Birth: 15th July, 1985

Address: H.No: 511, VPO Sukhrali, Gurgaon

Martital Status: Married


Place: Gurgaon Sonia Sehrawat

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