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Administrative Assistant Executive

Glenside, PA
March 09, 2019

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Tahirah Robinson

*** **** ********* ******

Lansdowne, PA 19050



Superior assistant with over 10 years of experience coordinating office administration and special projects with a high degree of efficiency. Manage a diversity of routine functions and projects in a fast-paced, computerized corporate environment. Analytical and detail oriented with a proven record for producing quality work within strict timelines. Serve as a primary point person for managers, team members, clients, and vendors to ensure proper lines of communication. Maintains excellent written/oral communication skills, problem resolution abilities and a high-level of confidentiality.


Legal Executive Associate, Flagship Credit Acceptance, Chadds Ford, PA, 01/2018-Present

Prepare responses to subpoenas and documentation production for litigation matters. Involves working in various software applications.

Prepare filing of general business and specialized license applications, and renewals with appropriate federal and state authorities under supervision of attorney

Submit corporate annual reports to various state and federal authorities under supervision of attorney

Schedule and organize meetings and events

Make travel arrangements negotiate with travel-related vendors and complete expense reports

Assist attorneys with creating and maintaining physical and electronic filing structures through CSC Matter Management

Create and prepare reports, schedules, calendar and correspondence

Process expenses and vendor invoices in Concur

Prepare and assemble presentation and training materials

Support the preparation and maintenance of company policy and procedure manuals

Administrative Assistant, GM Financial, Horsham, PA, 09/2010-10/2018

Assist Credit Analyst to track monthly goals for assigned dealers through Salesforce

Organize and maintain hardware, planning and facilities using Sharepoint

Create and maintain database and spreadsheet files

Compose and prepare confidential correspondence, reports, and other documentation

Assist Credit Analyst to analyze credit data to determine the degree of risk involved in extending credit

Maintain office supply inventory, check stock to determine inventory level, anticipate needed supplies, place and expedite supply orders and verify receipt of supplies

Assist RCM/RSM and CMs with maintaining a coordinated work schedule for the credit center, including tracking time off and vacations

Assist VP with organizing team meetings and summarizing key messages and action plans

Manage and coordinate VP calendar through Outlook

Coordinate travel arrangements and complete expense reports using concur

Administrative Assistant, BNP Paribas, King of Prussia, PA, 03/2008-10/2008

Provide high-level of customer service to incoming calls by providing answers to questions or routing calls to the appropriate person

Establishes and properly maintains an effective record keeping system for correspondence, reports, meeting minutes, supplies, and other sources of information

Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which coordinating travel as well as lodging arrangements

Responsible for making domestic and international travel arrangements for senior-level executives

Price Analyst, Synthes USA, West Chester, PA, 10/2007-3/2008

Analyzes and compiles statistical data to determine the feasibility of making or buying products and to establish price objectives for contract transactions

Prepare reports, charts, and graphs of findings. Also, evaluates findings and makes recommendations to the purchasing function regarding feasibility of manufacturing or buying needed products

Provide product cost support to Regional Consultants

Tracking data and info to keep informed on price trends and manufacturing processes

Confers with suppliers and analyzes supplier operations to determine factors that affect prices

Executive Assistant, Philadelphia Academies, Inc., Philadelphia, PA, 10/2006-10/2007

Set agendas, manage and oversee all aspects of meeting management while also attending meetings and will be responsible for meeting minutes

Interact with the President, Board of Directors, Senior Executive Management, and other important business constituents

Proactively anticipate upcoming projects and needs of direct manager's by prioritizing, communicating and balancing the workflow

Prepare correspondence, documents and reports through Raiser’s Edge

Administrative Assistant, GMAC Mortgage, Horsham, PA, 11/2002-9/2006

Liaison for team members and respective vendors to facilitate the completion of open projects

Responsible for scheduling meetings for all employees; escorts visitors to staff members' offices, along with provides hospitality service arrangements as requested by staff

Compose and distribute inter-departmental memorandums (e-mail, documentary and voice) ensuring timely delivery and receipt of important information while at the time maintaining confidentiality


Chestnut Hill College, Philadelphia, PA

BS, Marketing expected December 2019

The PJA School, Upper Darby, PA

ASB, Specialized Business, December 2004

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