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Manager Executive Assistant

Location:
Los Angeles, CA
Salary:
85000
Posted:
March 09, 2019

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Resume:

Lisa Marie Montes

**** ***** **. ********** *****, CA 92647

562-***-**** (mobile)

ac8qb5@r.postjobfree.com

OBJECTIVE

To obtain a position in an organization that will benefit from my initiative, capabilities, and contribution.

QUALIFICATIONS

Over ten years experience in all forms of financial accounting and payroll

Excellent communication skills established through constant collaboration with other employees and customers

Good filing and organizational skills

Outstanding performance working under deadlines

Strong skills in Microsoft Word, Microsoft Excel, Microsoft Outlook, and Microsoft PowerPoint, QuickBooks, J.D. Edwards, Ceridian Dayforce

EMPLOYMENT

Wage Attachment Specialist

Nov 2018 – Present

Ceridian, Fountain Valley, CA

Process and respond accordingly to all payroll wage garnishments for 12 clients

Resolve questions clients send through a share portal on a daily basis

Payroll Manager

July 2015 – Oct 2018

MBK Senior Living, Irvine, CA

Payroll Administrator 7/2015 – 4/2016

Payroll Supervisor 4/2016 – 4/2018

Payroll Manager 4/2018 – 10/2018

Process bi-weekly payroll and other compensation including manual checks through off cycle payrolls in accordance with all states, federal and local requirements for 32 communities in CA, CO, WA, AZ, UT and OR

Resolve questions related to payment of wages, overtime, salaries, incentive payments, commission, vacation balances, wage deduction and pay cards

Process and audit salary adjustments, tax/withholding, wage garnishments, deductions, address changes, direct deposit and initial setup of all requested paycards

Maintain and process all required records of voluntary and involuntary terminations, including vacation payout

Process and deliver custom payroll reporting to executive teams

Train community Business Office Managers on the proper use of all payroll policies, procedures and systems

Assist HRIS Manager to maintain and update changes made in Ceridian Dayforce

Generate year-end forms and corrections for over 2000 employees

Supervise 2 payroll administrators

Perform annual internal Payroll/HR audits in all communities are in compliance with State and Federal regulations

Accounting Coordinator

July 2013 – July 2015

Mission Companies Inc., Irvine, CA

Review, verify and process in house payroll on a weekly basis for over 550 employees; salary and hourly employees

Process terminations and PTO payouts within required deadlines

Responsible for processing bonus, commission, adjustments and completing post payroll audits

Submitting Direct Deposit and Positive Pay files to banking intuitions

Assist with year-end reconciliations and W2 auditing

Create accurate and timely architecture and landscape invoices by reviewing contracts, reports, pricing, and projection logs

Reviewing contracts and entering new customers and job names into JD Edwards

Reconciliation of open work order reports on a monthly basis to ensure all prior months work orders have been billed

Accounts Payable Specialist

Jan 2012 - July 2013

TruGreen LandCare LLC, Santa Ana, CA

Manage all liability accounts for the branch division

Process corporate invoices including coding, emailing to third party Accounts Payable vendor for further processing and payment

General office administrative functions (Data entry, distribute purchase order numbers, collaboration with vendors, and providing customer service)

Reconcile corporate purchase cards

Review and resolve third party AP vendor exception queue

Responsible for providing human resource assistance to branch employees

Process applications of newly hired employees through online verification systems (e-verify)

Executive Assistant/Accounting Manager

Jan 2005 - Jan 2012

Prunin Arboriculture Inc/WBREG, LLC, Cypress, CA

Responsible for the implementation of every account for the company: Accounts Payable, Accounts Receivable, Payroll, Invoicing, and Proposals

Coordinated with external customers, investors, and escrow officers to elucidate problems and accommodate accordingly

Scheduled and participated in weekly meetings to reflect with internal customers to promote integrity and efficiency within the company

Accountable for organizing property files, folders, office equipment and Email

EDUCATION

High School Diploma 2004 Cerritos High School, Cerritos, CA

Cosmetology License 2006

Cerritos College, Norwalk, CA

Certified Payroll Professional CPP enrolled

American Payroll Association, Online

Bootcamp Course

Bachelor of Science, Business Administration

Concentration: Administrative

enrolled

Orange Coast Community College, Costa Mesa, CA

Related coursework: Managerial Accounting, Financial Accounting, Spreadsheet Accounting, Computer Information System, Business Ethics, Business Law



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