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Executive Assistant Manager

Sarasota, Florida, United States
March 11, 2019

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**** ****** ****, ********, ** *****

Mobile: 518-***-****


Financial Management Project Management Operations Sales Executive Support

Detail oriented, goal driven and focused team player who accepts challenges and produces results. An excellent communicator, with expertise in organizational efficiency and problem solving.

Business Management

Project Management

Payroll/Benefits Administration/401(k)

HR Policies and Procedures

Staff Onboarding and Training

A/P, A/R, Cash Reconciliation

Auditing, Cash Management

Financial Reporting

Business Insurance Administration

Vendor Relations - Lease/Contract Negotiation

Office Equipment Maintenance

Proficient in ADP/Paychex payroll processing, Excel, Microsoft Office, PCLAW & QuickBooks


Firm Accountant /Office Manager 2018-2019

Financial Management including A/P, A/R, GL, bank deposits and reconciliation of multiple Escrow, IOLA, Trustee, and Receivership accounts. Processed firm payroll, audited expense accounts, tracked attorney production, origination, and commission. Prepared financial reports. Responsible for HR, health insurance administration, vendor relations, internal IT support, equipment maintenance and office supplies. Supported the Managing Partner in daily phases of operation.

HERZOG LAW FIRM, PC, Albany, NY 2017-2018

Accounting/Payroll Administrator

Responsible for client billing, A/P, A/R, GL, bank deposits, wire transfers and reconciliation. Processed firm payroll, audited expense accounts, tracked Partner production and origination. Prepared financial reports, Responsible for firm business lines and health insurance administration, contract negotiation and vendor relations, internal IT support, office equipment, and supported the Managing Partners in daily phases of operation.

CANNON HEYMAN & WEISS, LLP, Albany, NY/Buffalo, NY 2007-2017

Firm Administrator

Report to Managing Partners – Manage operations and provide administrative support to 18 attorneys and 25 staff members in two offices within New York State.

Project Management – Create project plans to improve processes for financial reporting, cash flow analysis, budgeting, paperless file storage and archiving, and employee wellness.

Business Management – Responsible for firm business lines and health insurance administration, monthly reconciliation of 8 bank accounts including DOS draw down account and two trust accounts, daily wire transfers, billing, A/P, A/R, GL, financial reporting, auditing, contract negotiation and vendor relations, internal IT support, office equipment and firm cellular maintenance (62 devices).

Payroll/Benefits – Process bi-weekly payroll of $150K for 45 employees, including owner distributions as directed. Manages employee database, benefit programs, enrollment, payroll deductions, H.S.A., 401(k),

COBRA, Disability, and Workers Compensation maintains employee compensation data and coordinates annual benefit cost review.

HR Policies and Procedures – Administers Firm HR Policies and Procedures in accordance with goals of Senior Management, ensures compliance with Federal and State Regulatory Agencies, communicates changes in existing policies to staff through written notice, provides new hire documentation and onboarding. Responsible for recruiting, employee training, and performance management.

TOMRA RECYCLING, Rotterdam, NY 2006-2007

Regional Billing Supervisor

Recruited by the Northeast Regional Billing Manager to improve customer service issues in the Region.

Hired, trained and supervised A/P, A/R, billing specialists assigned to retailers and distributors throughout New England.

Collaborated with regional representatives from major beverage distributors to implement productive sorting and transportation solutions.

Recognized for achieving deliverables quota, showing an increase in retailer satisfaction, and improving employee accuracy and attendance.

MACY’S/ESTEE LAUDER, Albany, NY 2004-2006

Sales and Operations Manager

Responsible for the Origins Estee Lauder Brand including hiring, training, and performance management of a staff of four employees. Increased sales 100% each year, to $330k, personally delivered 1/3 of this total, and earned up to 30% of monthly compensation on commission due to excellent sales and management performance.


Billing Administrator

Responsible for supervising and coordinating revenue administration for law practice specializing in medical malpractice defense. Implemented best practices for billing, A/R and collections, including client account management/retention with a large active client base. Assisted with solicitation of new clients and performed special projects as assigned.

Master of Arts in Business Communications, Texas Tech University, Lubbock, TX

Bachelor of Arts in Rhetoric and Communication/Minor in Business, State University of New York at Albany, Albany, NY




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