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Executive Assistant Social Media

Bradford West Gwillimbury, Ontario, L0G 1B0, Canada
March 08, 2019

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Brenda Norton


To work with dynamic senior level executives, assisting with day-to-day administrative tasks and special projects, enabling them to become more effective leaders. Proven Skills

Well organized and able to prioritize effectively

Able to multitask in a fast-paced environment

Fluent with Microsoft Office Suite & Office 365

(Word/Excel/PowerPoint/Outlook/Calendar/ Publisher)

Experienced in using cloud-based sharing tools (Dropbox, Box, Google Drive, OneDrive)

Experienced meeting and event coordinator, including Board and Committee meetings as well as Gala dinners for 500+

Experienced with budgeting, Accounts Receivable and Accounts Payable

Experienced with various databases, including exports/document merges from GiftWorks, Maximizer and Society Manager database programs

Social Media marketing platform experience (Facebook, Instagram, Twitter, LinkedIn)

Able to work both as part of a team and independently

Professional and polite

Strong written and oral communication skills


October 2006 – February 2019

Executive Administrator & Office Manager, Corporate Secretary • DAREarts

Provide confidential senior level administrative support to the President, Board of Directors and Committees

Organize meetings and conference calls for Boards & Committees – taking Minutes and ensuring all adhere to the organization’s bylaws & constitution

Responsible for recording and distributing Board & Committee meeting minutes and maintaining Minute Books

Prepare presentations, reports and correspondence as required

Organize fundraising events including working with Gala Committee to organize annual awards fundraiser which included live & silent auctions, entertainment and dinner for 500+ senior executives

Maintain donor database, process donations & issue tax receipts

Assist with accounting, including coding accounts receivables, processing payments and assist with year end audit

Assist with smaller fundraising events

Work with the Program Director to arrange travel for artists and teachers to remote, fly in only First Nations communities as well as flights across Canada

Payroll for staff using QuickBooks Pro

First point of contact for external stakeholders including donors, Directors, regional staff, volunteers, schools and program constituents

Draft and distribute quarterly newsletter

Coordinate social media, including composing & posting as needed 905-***-****



October 2006 – November 9, 2018

Administrator • Windrush Corporation

Provide administrative support to the CEO

Answer phones and screen calls

July 2001 – October 2006

Executive Assistant • Real Estate Institute of Canada

Provide confidential senior level administrative support to the Executive Vice-President, and Board of Directors (including Board Committees, Councils and Task Forces)

Organize meetings, conference calls, related Board/Committee travel and taking Minutes

Plan and coordinate the logistics for events such as Annual General Meetings, Membership Meetings and Annual Board of Director Elections including preparing budgets and mailers

Organize trade show exhibits and staff booth as needed

Coordinate communication with Chapters across Canada 1998 – July 2001

Administrative Coordinator • AssociationsFirst

Coordinate meetings & courses for multiple associations

Maintain database of 1800 members/7000 potential members

A/R, event registrations, invoicing & shipping of product purchases

Coordinate direct mailings with mailing house

System administrator

1996 – 1998

Administrative Coordinator’s Assistant • AssociationsFirst

Reception duties (phones, faxes, email, data entry, open & deliver mail)

Photocopying, prepare mailings and put through postage meter

Shipping & receiving duties

Inventory maintenance


Humber College - ECE


Available upon request

Brenda Norton – Page 2 of 2

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