** ****** ****** ******, *******, ON. L6C 0V5
Committed administrative professional with more than 11 years of experience in investment banking. Demonstrated capacity to provide excellent support to staff at various levels. Proven track record of working in fast-paced environments, with effective time management skills and ability to prioritize tasks.
Fluent in 3 languages: English, Cantonese, Mandarin
Proficient in MS Outlook, MS Word, MS Excel, Concur
APRIL 2015 – PRESENT
Personal & Executive Assistant / Hammer Capital, Hong Kong
Provide assistance to 4 bankers, from Chairman to Associate level, with duties including:
Extensive calendar management, meeting coordination and management of bankers’ calendar
Handle phone calls and sensitive emails with a high degree of confidentiality
Coordinate business / personal travel arrangements and organize ground transportations
Prepare travel and entertainment expenses reports
Proactively track and monitor employee visa, passport, and personal information and advise on expiries
Schedule and organize meetings (reserve meeting rooms, arrange conference calls, arrange catering)
Arrange money wiring for project investments
Prepare office monthly financial statements for external auditor’s review
Sending / receiving courier packages
Greet external visitors and arrange lobby access cards
Order and organize all supplies in the office
Provide excellent support while handling ad-hoc requests from senior and executive level staff
Prepare invoice for clients which the company acted on behalf
JULY 2010 – MARCH 2015
Executive Assistant / Citigroup Global Markets Asia Ltd., Hong Kong
Executive Assistant supporting China Team Investment Banking (8 to 9 bankers), from Managing Director to Analyst levels.
Ensure proper scheduling of various appointments, meetings, and trips for bankers
Prepared travel and entertainment expenses reports
Kept track of bankers’ travel records for China taxation purposes and advised accordingly
Kept track on bankers’ SFC (Security & Future Commission) trainings to maintain their licenses
Consolidated and input call reports for senior bankers on a monthly basis
Input clients’ name cards on an on-going basis for senior bankers
Arranged senior bankers to join Investment Conferences & Interim Results Announcement
Arranged and set up internal meetings / conference calls for senior bankers
Close collaboration with other Executive Assistants to ensure broader team is supported
Mail distribution to the entire team
Anticipated visa requirement and process applications in a timely manner
Provided secretarial support for Summer Internship
JUNE 2008 – JUNE 2010
Executive Assistant / JPMorgan Chase Bank, N.A., Hong Kong
Executive Assistant supporting China Team Private Banking (8 to 9 bankers), from Managing Director to Analyst levels.
Coordinated business travel arrangements
Prepared travel & entertainment expenses reports
Input clients’ name cards on an on-going basis
Arranged weekly team meetings
Prepared binding for meeting materials
Arranged local / overseas courier for documents sending
Arranged travel logistics with other team’s travelling bankers
Maintained travelling bankers’ meeting schedule onto a common share file
Prepare account opening forms for CSS (Client Service Specialist) team
On-boarded/off-boarded for new/departing employees
SEPTEMBER 2007 – NOVEMBER 2008
Administrative Assistant / Merrill Lynch (Asia Pacific) Ltd., Hong Kong
Administrative Assistant supporting China Team Investment Banking (8 to 9 bankers), from Director to Analyst levels.
MAY 2003 – AUGUST 2007
Customer Service Representative / Nestle Hong Kong Ltd.
NOVEMBER 1999 – APRIL 2003
CSO & Distribution / IBM China/Hong Kong Ltd.
MAY 1999 – OCTOBER 1999
Administrative Support and Personal Assistant to Director / Antal International Co.
MAY 1997 – APRIL 1999
Customer Service Representative / United Parcel Services, Montreal, Canada
Bachelor of Arts & Science in Economics
Concordia University, Montreal, Canada
Diplome D’Etudes Collegiales in the Social Science
Vanier College, Montreal, Canada
References will be supplied upon request.