** ****** ***** **, ***** York, ON, M2J0A9
M: +1-647-***-**** E: firstname.lastname@example.org
Executive Administrative Assistant /Coordinator with 4 years of experience, a bachelor’s degree in Business Administration and post grad certificate in Business Management. Managed complex calendar, conferences and travel plans of multiple corporate executives while performing general office administration duties and maintaining the utmost confidentiality. Assisted with projects, conducting research, manage internal and external communication, and handled correspondences.
Proficient with CRM, QuickBooks, MailChimp and MS Office Suite (Excel, Word, PowerPoint, Outlook).
Strong knowledge of Calendar Management of Multiple Senior Executives.
Ability to manage multiple tasks and prioritize tasks effectively with minimal supervision.
Proven ability to think critically and rationally in stressful situations; recognize and solve problems.
Strong organizational skills result oriented, detailed oriented and strategic planning.
Excellent communication, time and interpersonal skills.
Administrative Coordinator 2017-2019
Summerhill- Toronto, ON, Canada
Provided administrative and business support to the company, senior executives and CEO. Managed 5 other regional offices and 2 supporting companies with administrative work.
Maintained appointment calendar for 6 conference rooms, schedule conferences, prepare minutes and maintain company calendar.
Trusted to manage company events, make reservation, corporate functions and arrange travel schedules after comparing different options with the budget given.
Proofread executive materials. Decreased errors by 75%.
Executed and handled project called Not My Self Today throughout the year about Mental Health at workplace.
Planned and Organized CPR Training for 8-10 employees.
Assisted HR team with staff on boarding and off boarding.
Developed new filing and organizational practices saved $3500 in office supplies after carefully running the needs of the company.
Enhanced staff communications by creating the in-house newsletter to communicate management’s vision, company updates and holiday announcement every Friday and sent out using MailChimp.
Electronically filed expense reports as well as Invoices for division. In addition, created system to maintain general ledger and track department disbursements.
Organized office transition from paper invoice to QuickBooks and online invoicing.
Supported executives and managers with project support, data tracking and administrative tasks. Frequently commended for quick thinking and resourcefulness.
Coordinated finance accounts, process and monitor cheque requisitions and reimbursements. Reconcile corporate credit cards.
Ensured and maintained confidentiality of company documentations, keys and belongings.
Set new garbage and recycling system in the company saving over more than $150 every week.
Executive Administrative Assistant/Office Manager 2014-2016
Jain Overseas - Mississauga, ON, Canada
Managed calendar of 6 Senior Executives and CEO. Plan and schedule meetings, teleconferences and travel. Handled expense report, purchase orders and invoices.
Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events, saving at least $20K annually.
Purchased and maintained office supply inventories, always being careful to adhere to budgeting practices.
Trained 3 administrative assistants on customer service and other office procedures.
Trusted with a $350,000 budget to coordinate all international student admissions.
Developed and maintain a legal filing system. Improved office efficiency by implementing color-coded filing system and introducing additional time-saving measures.
Handled all domestic and international travel reservation, cutting the company's travel expense by 10% and utilized active flight credits on file.
Enhanced communication between executive team and other employees, fostering a sense of team work and collaboration.
Completed staff orientation seminars for approximately 20 colleges.
Administrative Assistant 2012 - 2013
GUJARAT STATE FERTILIZERS & CHEMICALS LTD, India
General administrative tasks.
International Business Management Post-Graduate Certificate Program 2014
Core Competencies Developed: Project management, international marketing management, international finance management, legal consideration, International trade research, advance global strategy, strategic management, global supply chain.
Managed 2 business projects- Self-defense and International trade research, approved and praised by professors.
Maharaja Sayajirao University- MSU
Bachelor in business Administration (BBA) 2010-2013
Core Competencies Developed: Advance marketing management, organizational behavior, finance, business taxation, advance accounting, business mathematics, human resources, statistics, communication skills, business operations.
Excellent in business law and ethics.
Managed and executed business project’ “BBA Baazigar”.
Active member, BBA student council and association.
Languages: English, Hindi, Gujarati, and Punjabi.