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Administrative Assistant Legal Secretary

Odenton, MD
$55 annually
March 04, 2019

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Mary Barbee Mascarenhas

*** ******* ****** ***, **** 303

Odenton, MD 21113

Cell Phone: 240-***-****


Date to begin working would be immediately.

Work Experience:

Company: Baker Botts L.L.P., Washington, D.C. From/To: 07/2000 - 04/2018

Title: Document Processor

Reason for Leaving: Baker Botts decided to go with a ‘Document Processing Staffing Company’ and the Company’s Document Processing Department was eliminated. At this time candidate does not wish to pursue a job with a contractor.

Duties, Accomplishments and Related Skills: Responsibilities included providing support to many attorneys and associates in different locations throughout the U.S., using the Copitrak Software System. Duties encompassed producing and editing a wide variation of corporate and legal forms and documents, generating automatic Tables of Content (TOC), Tables of Authorities (TOA), Definition of Terms, presentations, charts, spreadsheets and graphs. Candidate produced a variety of documents in MSWord, PowerPoint and Excel. Candidate is an expert at moving data from a PDF format to a Word or other software program, formatting automatic titles/numbering, redacting, applying code for extracting TOC, TOA, defined terms, and applying bates numbers, and using features such as the DocXTools to clean a document or various comparison software for running redlines. Candidate is proficient in all Microsoft programs. Candidate is an expert at advance features of Word (i.e., Automatic Numbering, Generating Tables/Graphs/Symbols, and Microsoft Equations.)

Company: U.S. Department of the Interior, Bureau of Reclamation

1849 C Street, NW MD-7069-MIB 96-43100 From/To: 03/2008 - 03/2016 (Retired)

Washington, D.C. 20240 Security Clearance Obtained: Yes

Title: International Affairs Specialist

Duties, Accomplishments and Related Skills: Responsible for the coordination of official foreign travel for Reclamation employees. Interpreted regulations and policies relevant to foreign travel. Reviewed and provided guidance for Reclamation personnel planning to participate in foreign assignments. Prepared travel approval packages. Obtained required Country Clearance from the State Department. Served as a Certified Federal Passport Acceptance Agent for the State Department in order to obtain Official Passports for travelers. Worked directly with foreign embassies to obtain visas or other documentation for travel. Distributed, tracked and stored Official Passports in accordance with required procedures. Responsible for developing an array of materials to assist in monitoring, evaluating and improving activities and programs. This entailed: 1) Creating and maintaining separate databases for Foreign Visitors, Official Passports, International Agreements, and the International Affairs Program (IAP) projects; 2) Summarizing and interpreting significant data collected relating to IAP activities; 3) Identifying IAP deficiencies or problems (e.g., missing passports), contacting employee and then if necessary, State Department; and 4) Developing various visual media (e.g., charts, graphs, PowerPoint slides, and printed reports) for foreign visitor and training programs. Assisted in the implementation of foreign visitor and orientation programs. Served as a primary point of contact between the Native American and International Affairs Office (NAIAO) and other Reclamation offices, the Department of the Interior, the State Department, multiple foreign government offices/embassies, external organizations, and the general public, with regard to various aspects of Reclamation’s international activities.

Company: Mayer, Brown and Platt, Washington, D.C. From/To: 06/1998 - 07/2000

Title: Legal Secretary / Document Services

Duties, Accomplishments and Related Skills:

Responsibilities included working as a legal secretary supporting many attorneys and associates, as well as working in Document Services, providing company-wide document processing. Tasks included producing and editing corporate and legal forms/documents, creating TOCs/TOAs for documents, scheduling and planning attorney travel, entering attorney time and preparing attorney expense reports. Candidate has produced many presentations in PowerPoint, including voice-over and video insert. Candidate created a detailed expense report in Excel, used in calculating multi-country attorney expense reports, which would automatically convert foreign expenses into U.S. dollars at the currency transfer rate for that particular country on a particular date.

Company: The JBG Companies, Washington, D.C. From/To: 07/1985 - 02/1998

Title: Administrative Assistant to the Chief Financial Officer

Duties, Accomplishments and Related Skills:

Worked with the CFO by creating multiple spreadsheets depicting financial status of various commercial and residential portfolios, utilizing a wide range of formulas and macros. Supported Commercial Portfolio Managers, Commercial Property Managers and Chief Executive Officer in all aspects of daily business functions involved in Property Management.


Alexandria School of Esthetics Alexandria, VA

Technical or Occupational Certificate 12/2006

Credits Earned: 300

Candidate is a licensed Esthetician in D.C. and Maryland. Candidate did this as a hobby.

College of Southern Maryland, La Plata, MD

Some College Coursework Completed 06/2000

GPA: 4.0

Credits Earned: Approximately 20 Semester hours

Job Related Training: Department of State Certified Passport Acceptance Agent 2011

Affiliations: Mookeyville, LLC - Writer/Illustrator

Waldorf Volunteer Fire Department - Volunteer Emerg. Med. Tech. Asst.

Port Tobacco Board of Directors - Treasurer / Five Years

State of Maryland Board of Cosmetologists - Licensed Esthician

District of Columbia Board of Licensing and Regulation - Licensed Esthician

Holds a Maryland State Realtor License

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