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Data Entry Administrative Assistant

Ottawa, ON, Canada
March 04, 2019

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**** ***** ***. ******, ** K*B *V*



Exceptionally disciplined, adaptable and client focused, Toshio has enjoyed a varied career that spans accounting, administration, customer service, medical and pharmaceuticals, sales, teaching, web design and management in the retail, education, hospitality and not-for-profit sectors here in Canada and in Japan. He now seeks a long-term position with a well-established institution whereby he can contribute his diversity of skills to a team that shares his enthusiasm for work.

Languages of Proficiency




Relevant Skills

Highly organized

Adept with numbers

Proven written and oral communication skills

Quick to identify problems and implement corrective processes

Able to prioritize and make sound decisions readily


Collected and effective under pressure

Technically proficient with office equipment, including computers and cash registers

Advanced knowledge of Microsoft Word, Excel, SAP, Kroll, and Adobe Photoshop

Employment Experience

Pharmacy Assistant – Order Entry Technician

May 2016–Current

Centric Health – Classic Care Pharmacy

(Ottawa, Canada)

Receive and process prescriptions received from physicians

Accurately enter, adjudicate, dispense, and fill prescriptions for shipment to Long-Term Care facilities

Perform extensive data entry of personal patient information and insurance details

Create several monthly reports to be submitted to management

Prepare numerous compounds, creams, and liquids

Handle incoming calls and faxes, and route appropriately

Attained proficiency in pharmaceutical dispensing software Kroll

Karate Instructor

Jan.2002-Jan.2004, July 2015–Current

Ottawa Japan Karate Association / JKA Shinseikan

(Ottawa, Canada)

Instructor of traditional shotokan karate for Ottawa Japan Karate Association

Chief instructor of the JKA Shinseikan family karate program

Oversees all advertising and public relations for the JKA Shinseikan program

Develop and conduct lessons for each student's technical level and age and carefully monitor each student's progress

Act as interpreter for oversees instructors during international and national seminars assisting with instruction for groups up to 150 people

Perform administrative and accounting tasks for JKA Shinseikan including collecting membership fees, organize travel and accommodations for tournaments and events, preparing expense reports, and handling accounting responsibilities.

Organizer of annual national seminars and tournaments which includes advertising, securing venues, searching for accommodation, arranging for guest instructors, and also providing instruction for up to 200 people

Overnight Crew Produce Department

Mar.2016–May 2016

Loblaw– The Real Canadian Superstore (Orleans)

(Ottawa, Canada)

Received large orders of produce and other items for display in the produce department

Maintained tidiness of all displays and organized the large refrigerators in the back of the store

Stocked and maintained quality of all produce in the produce department

Greeted and served customers

Auditor/Inventory Associate

Jan.2016–May 2016


(Ottawa, Canada)

Precisely and accurately performed merchandise inventory at various stores and warehouses

Produce Manager


The Green Door Restaurant/The Green Door Grocer

(Ottawa, Canada)

Ordered the produce and other foodstuffs for a busy vegetarian restaurant and health-foods grocer

Strengthened relationships with—and processed invoices from—various suppliers

Ensured the quality of delivered orders, as well as of items shipped from the company warehouse

Priced, stocked and maintained the quality of all produce in the grocer

Carefully organized restaurant warehouse and refrigerator to ensure easy and convenient use for all restaurant staff

Greeted and served customers, and worked the cash

Language Instructor

Apr. 2014–Jun. 2015

Berkeley House Language Center

(Fukushima, Japan)

Taught intensive English classes to businesspeople preparing for dispatch to developing countries

Continually monitored and assessed the ability of trainees to perform their respective assignments abroad

Wrote extensive reports on trainees’ progress

Karate and English Teacher

Oct. 2010–Mar. 2014, Jan. 2004–Nov. 2008

Koyo Gakuen High School and Koyo Nutritional College

(Koga, Japan)

Designed, developed and implemented comprehensive English and karate curricula

Conducted thorough lessons, workshops, and seminars for students, staff, and parents in English, Japanese, and French

Performed as Interpreter for overseas guests

Served as head coach for the high school karate team, elevating standards of performance and representing the school at various meetings and events

Performed numerous office administrative tasks such as answering phones, extensive data entry, conducting school tours, running meetings, driving visitors to different campuses

Ordered materials (uniforms, foodstuffs, stationery, etc.) necessary for classroom use and checked all incoming orders.

Created, designed, and distributed annual school student yearbook

Sales Associate and Production Assistant

Jan. 2009–Sept. 2010

Shobu Karate Uniforms

(Yamanashi, Japan)

Oversaw all overseas sales

Translated communications collateral from Japanese to English

Identified sales opportunities and organized promotional displays

Supported the production team, as necessary, by performing such tasks as sewing and embroidery

Prepared domestic and international orders and collected and sorted incoming product orders

Helped maintain the warehouse including counting and sorting merchandise

English Teacher

Sept. 2004–Mar. 2007

Sensyu Gakuin (Formula 1 English School)

(Koga, Japan)

Taught English vocabulary, grammar and conversation, along with a confidence in self-expression and love of language learning, to children of all ages (from 4-adults)

Prepared school webpage and designed marketing materials

Hospitality Provider

July 2004–Mar. 2006

Akutsu Enterprises Ark 21 Hotel

(Koga, Japan)

Welcomed and served customers accustomed to excellence

Prepared all breakfast foods, ordered ingredients and maintained cleanliness of the kitchen and dishes

Web Designer

2002, Summer 1999, Summer 1998

Nortel Networks

(Ottawa, Canada)

Designed and maintained Nortel’s internal website, employing both Windows and UNIX

Operated PERL, HTML and JavaScript scripts

Administrative Assistant/Accounting Clerk

June 2000–Sept. 2000

Canadian Blood Services Head Office

(Ottawa, Canada)

Entered and analyzed accounting data, working extensively in Excel and SAP

Performed numerous administrative duties such as answering phones, filing papers and greeting customers


Sept. 1999-Dec. 2003 (Graduated Jun. 2004) Bachelor of Arts – Honours Communication University of Ottawa

Sept. 1994-Jun. 1999 Lisgar Collegiate Institute Honours Program


Shotokan karate (4th degree Black belt)

oPresident and Instructor at the Ottawa Japan Karate Association/JKA Shinseikan

o2004 Japan Karate Association World Cup Canadian Jr. National Team Head Coach and Manager

Music (particularly drumming)

Long distance running

oMember or 2001 and 2002 University of Ottawa Men's Cross-Country Running Team


Available Upon Request

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