PAMELA GARIN

** ****** ****** *********, ** *****

E-MAIL ac8mw8@r.postjobfree.com 203-***-****

SUMMARY OF QUALIFICATIONS

EXECUTIVE ADMINISTRATIVE ASSISTANT

OFFICE ADMINISTRATOR

Bilingual Executive Administrative Assistant with over 5 years’ experience providing thorough and skillful administrative support to senior executives. Dedicated and focused; able to prioritize and complete multiple tasks and follow through to achieve project goals. Independent and self-motivated professional with excellent research and writing skills; able to grow positive relationships with clients and colleagues at all organizational levels.

SKILLS & QUALIFICATIONS

Advanced proficiency in MS Word, PowerPoint, Excel, Outlook, Adobe Business Tools, Expensewire, AptO, CoStar, Whatcounts, VTS and Internet savvy. Fluent in Spanish.

EDUCATION

Manhattanville College 2003-2006

Education & Child Psychology

Norwalk Community College - Norwalk, CT 2006-2007

Liberal Arts

EXPERIENCE

Colliers International – Stamford, CT 02/2014 – Present

Executive Assistant/Office Administrator

Directly support Executive Managing Director/Market Leader and all other brokers in the office. Work

directly in supporting a team of four brokers (Team Ceppos) and accommodating all needs to the group.

Manage all the travel arrangements for Team Ceppos; hotel, flights, dinner accommodations, conference/seminar ticket purchasing, etc.

Manage all project assignments associated with Brokers listings i.e., book making and binding, writing legal

documents such as request for proposals, letters of intent, Brokers opinions of value, etc.

Manage all signage requests for listings associated with all brokers in the office and coordinate with the making of signage from outside vendors.

Prepare for on-site meetings/conferences including food and beverage set-up and take-down, set up of Skype conferences if needed.

Manage contract and price negotiations with office vendors, service providers and office lease.

Responsible for the facilities operations (such as distributing building access keys and back-up to the security

access cards, etc.)

Responsible for office supply ordering and inventory maintenance.

Manage expense accounts for Brokers and Monthly status reports.

Overseeing the recruitment of new staff, training new employees and setting them up in the office.

Manage filing systems, license renewals, and reviews for staff performance.

Maintain reception area: keep desk tidy and organized appearance at all times, make sure conference rooms,

waiting areas, business center and catering pantry are neat and presentable.

Other administrative day-to-day duties – phones/copy/edit/scan/FedEx. Sorted Mail and delivered

Packages

Works in the creation of marketing material for listings. Also, distributes created flyers into an online distribution site.

LS Transportation Inc. - Greenwich, CT 09/2010 – 12/2013

Receptionist/Administrative Assistant

Met and greeted all customers/clients. Calendar maintenance and monitoring.

Provided information and assistance to clients and other callers in a helpful, courteous and timely manner.

Ordered supplies, maintained machines/furnishings, and handled all purchases for the company.

Responsible for all invoices, expense reports, light bookkeeping/manage petty cash.

General administrative day-to-day duties – phones/copy/edit/scan/FedEx. Sort Mail and deliver packages.

Processed expenses for supply orders and facilities maintenance.

Special ad-hoc projects – Holiday cards and purchase of gifts.

Greenwich Water Club/Cos Cob Inn – Greenwich, CT 01/2004 - 04/2007

Receptionist/Administrative Assistant

Provided full administrative assistance for high end clients. Processed all memberships and inquiries for guests who stayed at the Inn.

Ordered supplies, maintained machines/furnishings and handled all purchases for the company.

Responsible for all invoices and expense reports. Special ad-hoc projects

General administrative day-to-day duties – phones/copy/edit/scan/FedEx. Sorted Mail and delivered

packages.

Awards

2017- Received the Service Excellence Award at Colliers International

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