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Executive Assistant Manager

Mississauga, Ontario, Canada
February 27, 2019

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Bharathi Dhruv

****, *********** **** 647-***-****

Mississauga, Ontario L4Z1H9


A Position as Executive Assistant/Office Manager


Administrative professional with 10 years of experience in providing executive level support.

Proven history of supporting daily office operations.

Expertise in calendar management, event management, meeting coordination, and travel arrangements.

Monthly MIS & Reports.

Processed purchase orders using Ariba tool.

Expertise in multiple calendar management.

Proficient in Microsoft Outlook, Word, Excel, Google drive and Calendar.

Prepared expense report on SAP/Concur.

Travel and Hotel bookings on Concur.


Consensys, Toronto

Executive Assistant/Office Manager 2018 - Present

Providing high quality support to Managing Director and Leadership team in Toronto.

Multiple calendar management-- plan and schedule meetings, agendas & teleconferences.

Taking care of Travel and Hotel bookings on Concur.

Record minutes and action items for team meetings and maintain high level of confidentiality.

Managing monthly expenses, expensing receipts and follow up on payments.

Planning and execution of internal and external events.

Ensure office is stocked with necessary supplies at all times and place orders periodically.

Create and update distribution list.

Manage low value assets.

Help with initial on-boarding for new hires.

Coordinate key and access cards for all new hires and staff changes.

Setting up new office and set up boardroom in Toronto.

Space allocation for existing employees and new hires.

Updated Canada staff list and worked on employee benefits.

Maintain the cleanliness and decor of office facility.

Handle the rental agreement and communicating with the landlord.

Citrix R & D India 2012 - 2018

Executive Assistant/Lead Admin Assistant

Responsible for providing administrative support to 500+ employees, like conference room booking, sending meeting invites, arranging working lunch, and help filing patent etc…

Providing continuous high quality support to 7 Directors/ Sr. Directors.

Coordinated travel & hospitality needs for senior executives for their business travel

Logistics executions on Gift Hampers for Rewards & Recognitions programs.

Record & Publish MOMs, weekly reports, Org chart & follow up on the actions items & ensure till closure

Independently organize & execute Team Activities, Team outings, Citrix Connect, Tech Fair, All Hands Meet, SE Trainings, Jagriti (women’s forum) and executed the company’s Annual Holiday Party.

Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events

Coordinated on seating allocation for new hires and smooth relocation for existing employees on different floors.

Recorded minutes of meeting and follow up on action items.

CBRE 2009-2012

Front Office Executive

Effective monitoring of facilities to ensure quality standards & consistence

Managed meeting rooms & work space allocation against visitors & new hires

Integral part of all Internal corporate event management programs

Published monthly reports and analysis.

Issued and activation/deactivation of employee access cards.

Ensured visitor greetings & hospitalization at its best

Visitor authorization & exists through LATS

Effective monitoring of facilities to ensure quality standards at all times

Deccan Aviation, Bangalore 2008-2009


Counter management at Bangalore International Airport

Checking daily duty rosters for assigned flights and staff allocations

Liaised with internal departments such as boarding gate and check-in counters for on-time flights departure with external and internal agencies/service providers for improved service quality provided and follow-up as well

Supervised airport operations & facilities with quality services


Diploma in Airhostess and Ground Handling 2007-2008

Annamalai University,

Awards & Recognition

Outstanding Administrative support to Networking teams award - April 2017

References Are Available Upon Request.

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