Bharathi Dhruv
****, *********** **** 647-***-****
Mississauga, Ontario L4Z1H9 ac8mix@r.postjobfree.com
OBJECTIVE
A Position as Executive Assistant/Office Manager
HIGHLIGHTS OF QUALIFICATION
Administrative professional with 10 years of experience in providing executive level support.
Proven history of supporting daily office operations.
Expertise in calendar management, event management, meeting coordination, and travel arrangements.
Monthly MIS & Reports.
Processed purchase orders using Ariba tool.
Expertise in multiple calendar management.
Proficient in Microsoft Outlook, Word, Excel, Google drive and Calendar.
Prepared expense report on SAP/Concur.
Travel and Hotel bookings on Concur.
EMPLOYMENT HISTORY
Consensys, Toronto
Executive Assistant/Office Manager 2018 - Present
Providing high quality support to Managing Director and Leadership team in Toronto.
Multiple calendar management-- plan and schedule meetings, agendas & teleconferences.
Taking care of Travel and Hotel bookings on Concur.
Record minutes and action items for team meetings and maintain high level of confidentiality.
Managing monthly expenses, expensing receipts and follow up on payments.
Planning and execution of internal and external events.
Ensure office is stocked with necessary supplies at all times and place orders periodically.
Create and update distribution list.
Manage low value assets.
Help with initial on-boarding for new hires.
Coordinate key and access cards for all new hires and staff changes.
Setting up new office and set up boardroom in Toronto.
Space allocation for existing employees and new hires.
Updated Canada staff list and worked on employee benefits.
Maintain the cleanliness and decor of office facility.
Handle the rental agreement and communicating with the landlord.
Citrix R & D India 2012 - 2018
Executive Assistant/Lead Admin Assistant
Responsible for providing administrative support to 500+ employees, like conference room booking, sending meeting invites, arranging working lunch, and help filing patent etc…
Providing continuous high quality support to 7 Directors/ Sr. Directors.
Coordinated travel & hospitality needs for senior executives for their business travel
Logistics executions on Gift Hampers for Rewards & Recognitions programs.
Record & Publish MOMs, weekly reports, Org chart & follow up on the actions items & ensure till closure
Independently organize & execute Team Activities, Team outings, Citrix Connect, Tech Fair, All Hands Meet, SE Trainings, Jagriti (women’s forum) and executed the company’s Annual Holiday Party.
Negotiated favorable terms and pricing agreements with resorts, vendors, caterers and other providers for service at special events
Coordinated on seating allocation for new hires and smooth relocation for existing employees on different floors.
Recorded minutes of meeting and follow up on action items.
CBRE 2009-2012
Front Office Executive
Effective monitoring of facilities to ensure quality standards & consistence
Managed meeting rooms & work space allocation against visitors & new hires
Integral part of all Internal corporate event management programs
Published monthly reports and analysis.
Issued and activation/deactivation of employee access cards.
Ensured visitor greetings & hospitalization at its best
Visitor authorization & exists through LATS
Effective monitoring of facilities to ensure quality standards at all times
Deccan Aviation, Bangalore 2008-2009
Supervisor
Counter management at Bangalore International Airport
Checking daily duty rosters for assigned flights and staff allocations
Liaised with internal departments such as boarding gate and check-in counters for on-time flights departure with external and internal agencies/service providers for improved service quality provided and follow-up as well
Supervised airport operations & facilities with quality services
EDUCATION
Diploma in Airhostess and Ground Handling 2007-2008
Annamalai University,
Awards & Recognition
Outstanding Administrative support to Networking teams award - April 2017
References Are Available Upon Request.