Executive Assistant Administrative
Resume:
Nanette Frattaroli
New Canaan, Connecticut 06840
ac8mhk@r.postjobfree.com
Summary
I am a professional and seasoned C-Level Executive Assistant known for combining interpersonal, organizational and planning activities in positions of increased responsibilities. I work effectively with people of every level in a variety of functions such as Marketing, IT, Finance, Human Resources and Risk Management while managing duties under challenging circumstances maintaining a high level of production and results. I work well independently or as a team member to complete projects on schedule.
Calendar Management Business Tool Development Meeting & Event Coordination
Travel Planning Expense Reporting & Reconciliation File Management
Project Coordination Business Writing / Document Creation Email Management
Professional Experience
Coldwell Banker Commercial, NRT, Wilton, Connecticut (Long-Term Assignment) Aug 2018 – Dec 2018
Executive Assistant
Provides Office Management and all administrative needs for a Sr. Vice President, C-Level Executives of CBC.
Monitor all incoming and outgoing emails for SVP in Outlook
Manage calls, scheduling, and detail tasks on a daily basis
Calendar management
Expense reporting
Organize and track pending real estate transactions, including scheduling renewal follow up
Maintain detail filing on a daily basis
Draft and edit all Agreements and Amendment Contracts and Letters of Intent
Produce all Marketing materials with detailed graphics for clients
Assist in delegating new leads to Brokers and periodic follow-up to confirm progress
PRIVATE FAMILY, Darien, Connecticut (Long-Term Assignment) June 2016 – May 2018
Personal Assistant
Provided seamless care, management and attention to details for my principal, their families and property.
Calendar management
Expense and household reporting
Planned events
Managed written communications and face-to-face interaction with outside vendors.
Special Projects as needed
PAYCHEX, Norwalk, Connecticut Nov 2015 – June 2016
Sr. Administrative Assistant to North East Regional Zone Manager
Managed and maintained calendar for Sr. Manager, C-level to the NE Sales Regional and all administrative needs for Department.
Responsible for Sales Revenue reports in Excel on a daily/weekly/quarterly basis.
Managed managers expense reporting (heavy input)
Heavy interaction with all levels of management scheduling appointments and travel.
Managed all departmental supply and vendors accounts
Typed all PowerPoint presentations for Sales meetings
Supervised four administrative assistants located in other Sales offices for their accuracy and timely manner in submitting their Sales reporting to the Regional Sales office
Nanette Frattaroli
Resume
Page Two
PAYCHEX, Norwalk, Connecticut – CONT’D
Conducted monthly Administrative conference calls to improve Administrative functions within the Region
Assisted by on-boarding new Sales employees with equipment and office needs.
Assisted with weekly Sales conference calls preparing agenda and distributing to the individuals on call
Handled special assignments/projects as directed by management.
CRANE Co., Stamford, Connecticut Jan 2014 – Nov 2015
Executive Assistant to the CIO / Vice President of Crane Business Systems
Managed and maintained calendars and all executive administrative needs for the Chief Information Officer and the Vice President, Crane Business Systems
Managed and coordinated logistics for the yearly Leadership Meeting consisting of 200 + employees
Handled and managed all domestic and international travel for two Sr. Executives and one Director through Egencia
Responsible for Executive’s Expense Reporting through Concur
Managed payment for all invoices for the CIO and Vice President of Crane Business Supply (approximately $150,000 a month)
Extensive interaction with all levels of management
Drafted correspondence for principals with minimum guidance; typed intensive Board Presentations quarterly
Updated on-line training documentation and certification for employees with Company.
Executive Assistant to the Vice President, Business Development & Strategy /
Vice President of Environmental, Health, and Safety
Managed and maintained calendars and all administrative needs for the Vice President, Business Development, Director of Business Development and the Vice President of Environmental, Health, and Safety.
Coordinated logistics for the yearly Strategic Business Development meetings in eight (8) locations: arrangements included communicating the itineraries with corporate aviation and the Business Units Executive Assistants for all arrangements needed to making these meetings a success
Handled and managed all domestic and international travel for two Executives and one Director
Responsible for Executive’s Expense Reporting through Concur
Revamped and maintained Business Development files records
Managed payment for all invoices for the Vice President of Environmental, Health, and Safety through a PCARD System (approximately $30,000 a month)
Managed approvals/payment for Wire Transfers (approximate $2 Million) a month with Vice President of Environmental, Health, and Safety and Treasury department
Generate timely monthly reports for the Executive Committee.
SUN PRODUCTS, Wilton, Connecticut (1-year Temporary Assignment) 2012 - 2013
Executive Assistant
Managed and maintained all administrative needs for the calendar’s of the Vice President, Engineering, Director of Supply Chain, Director of Communications and (3) Human Resource Directors.
Coordinated all travel arrangements and Expense Reports through Concur
Coordinated and managed the logistics of the Senior Leadership Meeting (90 people)
Typed high volume of PowerPoint presentations and confidential letters
Managed all Accounts Payable’s through SAP and SRM along with Company Charitable Contributions (Dollars for Doers, Match and Company Foundation Donations)
Involved with all aspects of Investor Relations.
Nanette Frattaroli
Resume
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TEREX CORPORATION, Westport, Connecticut 2005 - 2011
Executive Assistant to the Vice President, Chief Information Officer
Managed and maintained the calendar for the CIO. Handled routine matters and information requests independently. Worked as a liaison with company senior management, business units (domestic and international) and all other internal and external contacts
Coordinated frequent meetings and events (150 people - local and remote attendees) organizing all logistics, selection of internal or external site, confirming facility arrangements, managing food distribution, facilitating participant coordination, preparing materials and updating PowerPoint presentations
Coordinated and handled monthly global IT conference calls and secured a Live Meeting connection for over 200 participants in 2010 Outlook located in the United States, Germany,
UK, China, Latin America and India
Analyzed and proofread all documentation
Handled and completed multiple travel arrangements per week an average of 10 per month, domestic, international, for CIO, and 5 direct reports
Supported staff projects and initiatives, established and maintained business processes and prepared business communications
Developed and implemented a new invoice and expense report tracking system for the IT Department
Created a SOX filing management system for the IT organization. Organized contracts and materials to create and maintain project files, later implemented into an IT SharePoint site
Designed, developed and published (company intranet) an IT newsletter on a quarterly basis.
Aided in the implementation of the on-line Expense Reporting system.
Executive Assistant to the President, Cranes (2010 – 2011)
Performed interim administrative support
Managed a complicated calendar with a team located in the United States, Germany, UK, China, Latin America and India
Completed global travel arrangements: expense reports, typed letters, presentations, prepared extensive Excel documents and managed phones.
Executive Assistant to the Director, Finance & IT Human Resources (2005 – 2008)
Provided administrative support including typing of confidential Human Resource documents
Managed and arranged significant travel and logistics for applicants domestic and internationally
Managed and coordinated logistics of the Best Practices Summits globally for the CEO’s office.
Education and Professional Development
Gibbs College, Norwalk, Connecticut
CPR Certified
Junior Achievement (2005 – 2011)
Technical Skills
SharePoint Egencia Concur Visio Salesforce
Microsoft Office 2016: Word, Excel, PowerPoint, MS Outlook, Microsoft LiveMeeting; WebEx
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