Executive Assistant Administrative

Ashley Pettigrew *** McCulloch Crescent

Irricana, Alberta T0M 1B0

Cell: 403-***-****

Email: *******************@*****.***

PROFESSIONAL SUMMARY

I have 10 years of experience in administration including executive, front desk, project, HR, accounting, and office management. I enjoy a fast pace role; I work well on my own as well as with a team. I am resourceful, energetic and very organized. I enjoy challenges of all sorts and look forward to anything that gets thrown my way.

SKILLS / SOFTWARE

● Punctual

● Energetic

● Friendly

● High degree of confidentiality

● Team Player

● Independent

● Determined

● Hardworking

● Bondable

● Organized

● Resourceful

● Thorough

Microsoft Office 365; Word, Excel, PowerPoint, Outlook Visio

EXPERIENCE

Tidewater Midstream October 2016 – Current

Project and Team Coordinator

● Maintain all project communications and reporting

● Help team when needed: Engineers, PM, Procurement, Construction, Project Controls, Document Control, etc.

o Update organization charts for project team

o Created/update Project Contact lists

o Coordinate meetings and take/issue Meeting Minutes o Document formatting and inputting markups

o Prepare drawing packages for meetings

o File/supersede drawings issued by 3rd party vendors o Prepare AFE approval documentation

● Book travel accommodations and vehicle rentals for project team

● Recruiting when positions for the department become available o Interview

o Rate/scope of work discussions

Other items as requested

ProTemps August 2016 – October 2016

Canadian Freightways, Operations Administrator

● LTL for morning deliveries – ensure truck drivers have their delivery documents

● Call center, schedule pick-ups, help track freight

● Mail distribution

● Scheduling appointments for freight delivery

● Creating bills for freight

● Ordering supplies for the warehouse

Other items as requested

Ashley Pettigrew

2 Page

Acero Engineering Inc. August 2013 – August 2016

Accounts Payable

● Enter bills into QuickBooks

● Pay bills/print cheques upon due dates

● Investigate bills that were paid and double invoiced

● Confirming internal Consultant time and invoices were correct Accounts Receivable

● Create Client invoices

● Issue invoices to clients using ADP, mail or email

● Follow-up with outstanding invoices

● reconcile invoice payments

Project Accounting/ Bigtime Operator (internal time keeping software)

● Utilize the internal reporting system (Bigtime) to run manhour reports for Project Managers

● Created various reports for different departments within Acero (HR - Time, vacation, wage report)

● Formatted documents upon request

● Updated close-out reports as requested (completed the hours/dollars utilized for projects) Other items as requested

Grantech Engineering International Inc. May 2011 – August 2013 Coordinator, Human Resources & Administration

● Deliver full recruitment services including front end needs analysis, job postings, sourcing, interviewing, and employee offers.

● Build strong relationships with local organizations, recruitment agencies, educational institutions, learning and development suppliers to enable Grantech to achieve our business objectives.

● Take a lead role in developing partnerships with local educational institutions, identifying and implementing a strong co-op recruitment program.

● Assist with the identification of training needs, the selection, development and delivery of appropriate programs.

● Provide coaching and resources to employees and managers with respect to career development, compensation, staffing initiatives, and performance management and employee relations.

● Assist in the development and implementation of programs that will drive increased employee satisfaction and commitment levels.

● Assist in compiling relative HR metrics, analyzing, reporting and identifying trends with recommendations provided.

● Lead a team of 4 administrators; Project Services, Executive Assistant, Business Development Assistant, and General Reception.

Office Management

● Coordinate and set up travel arrangements including airfare, hotel, rental car as needed

● Provide general administrative support including faxing documents, mailing letters etc.

● Maintain calendars, schedule meetings

● Generation of monthly financial reports and PowerPoint presentations, as well as prepare expense reports

● Maintain log for employee expense reports and check requests sent to Accounting for payment

● Work with receptionist to ensure that kitchen is stocked with coffee, cream, paper towels, assist with dishwasher, and making coffee

● Sort USPS mail and maintain office postage

● Update contracts with couriers to ensure competitive rates

● Schedule and oversee all maintenance and repair for corporate vehicles

● Oversee renovations and moving of associates to new and existing offices

● Assist in purchase of new hardware and equipment Ashley Pettigrew

3 Page

Encana Corporation March 2011 - May 2011

Cabin Gas Plant, Project Administration

● Help team when needed: Engineers, PM, Procurement, Construction, Project Controls, Document Control, etc.

o Update organization charts for Office team, Construction Site, MOD/FAB Yard and Operations o Created/update Project Contact lists and intranet information o Type/distribute Meeting Minutes

o Document formatting and inputting markups

● Book flights/charter, hotels, and vehicle reservations for staff

● On boarding of new hires runs smoothly

o Give orientation to new hires along with a new hire package

● Safety Courses: Traccess System, update, schedule course as necessary per site visit

● Coordinate and inform site admin regarding travel to and from site for the members of the office team Consolidated Civil Enforcement June 2010 – March 2011 General Reception

● Answering phones

● Ordering supplies

● Greeting clients

● Mail/fax distribution

● Filing

● Other duties as requested from the Consolidated team Grantech Engineering International Inc. January 2007 – June 2010 Project Administration Coordinator, Executive Assistant & Front Desk Reception

● Coordinate catering and boardroom bookings for large meetings (HAZOPs)

● Creating project templates

● Safety Courses – track engineer safety tickets and ensure renewal courses are booked prior to expiry date

● Tracking staff on site – arrange accommodation/flights for rotation

● Preparing Staff Expense Claim Forms

● Update/create project and internal Organization Charts

● Specifications – work with engineers to maintain and update internal library

● Book charter flights and vehicle reservations for PM’s and Clients

● Ensure staff are following office procedures and protocol (document format, e-mail format, filing e-mail, filing revised documents)

● General reception duties (answer phones, distribute mail, greet clients, book/set up boardrooms, etc) EDUCATION

● Building Personal Leadership, 2012, The Banff Centre

● Oil and Gas Administrative Assistant Diploma Program, 2006, CDI College

● High School Diploma, 2003, Forest Lawn High School REFERENCES

Available upon request

Contact this candidate